Spring 2020 Grading Accommodation FAQs

 

Southeastern recognizes that the unforeseen circumstances precipitated by the Coronavirus may disrupt your ability to fully focus on your academic goals this semester. Therefore, grading accommodations have been made to assist you while facing these additional challenges. Understanding that a P or W is not typically the best choice, we respect your decision to invoke these accommodations in these unprecedented times.

The questions below represent some frequently asked questions about the new grading accommodations. The questions have been grouped by topic, but for a complete understanding of these accommodations, you are encouraged to read all questions and answers.

 

General Information

How will grades this semester affect academic standing/probation/suspension?

Your academic standing can improve, but cannot be negatively impacted by this semester.

Will my performance this semester impact my eligibility for the Southeastern Promise?

No. The GPA and cumulative hour requirement will be waived for this academic year.

Will students still be able to receive academic honors this semester such as Dean’s List/President’s List/Honor Roll?

Yes. Academic honors will be based on GPA as usual.

Is there someone I can talk to before making a decision? If so, who?

Choosing a W or P can have financial and/or academic consequences.

Students should consult academic advisors and/or department heads to understand the impact on progression requirements in his/her particular degree program.

Assistance and support will be available for different areas depending on the questions/issues involved (Financial Aid, Scholarship staff, Military and Veteran Success, Student Accessibility Services, Office of the Registrar, Academic Colleges, Departments, Faculty, and Advisors).

If I earn a D, will it still count as a passing grade?

Yes, since it is not an F. However, to select a P, you must earn a C or better in an undergraduate course and a B or better in a graduate course.

There has been no change in the calculation of D grades. Remember, certain degree programs require you to earn a C or better in certain courses before you can progress. In addition, some degree programs require a minimum cumulative GPA in order to progress. Please check the curriculum or catalogue for prerequisite and degree requirements.

Will Term 1 classes be eligible for any of these options?

No. The change to online delivery began after Term 1 classes concluded.

Do these grading accommodations apply to students who were enrolled in online courses prior to the transition to remote delivery?

Yes, these grading accommodations apply to all Southeastern students.

Do these grading accommodations apply to graduating seniors?

Yes. Since Commencement has been rescheduled for late summer, there is no need for graduating seniors to take early exams or for faculty to submit senior grades early. All grades will be posted on May 18.

How will grades this semester affect academic honors for graduating seniors (President’s Medal, summa cum laude, etc.)?

Academic honors will be recognized and based on GPA as usual.

 

P Grades

How will a P affect progression in my academic program (e.g., Nursing)?

A P does not count toward hours attempted, only hours earned. No quality points will be assigned to a P, so it will not affect your semester or cumulative GPA, however, a P may impact academic progress.

If your undergraduate program requires that you make a C or better in a certain course, then a P will meet that requirement, but if you are required to make a B or better in a certain course, then a P will NOT satisfy the requirement.

For the impact of a P on progression in your specific degree program, you should contact your academic advisor or department head.

How will graduate schools/professional schools/medical schools view grades of P?

It depends on the school/program; consult program of choice for further information.

Many professional programs (e.g. medical, dental, physical therapy, occupational therapy, physician assistant, dental hygiene, veterinary) reserve the right to not accept coursework that has a grade of P.

It is the students’ responsibility to contact any potential schools to determine how the credits are evaluated.

Can I switch back to a letter grade after choosing P?

No. Once a P is requested and approved before the May 26, 2020, deadline, it will be the official grade for the course.

How will a grade of P affect me if I am receiving the GI Bill or other military funding?

It will not negatively affect you if receiving the GI Bill (the hours and credit will count)

Why must I have a C or higher to select a P?

This was determined by the University of Louisiana System (UL System) to guarantee that classes would transfer to other universities within the UL System; however, universities outside the UL System (e.g. LSU) may or may not accept the credit.

Will a P transfer to another institution?

Yes, if you transfer to another institution within the UL System. If you transfer to an institution outside the System (e.g. LSU, Tulane, etc.), the answer is probably not.

Many professional programs (e.g. medical, dental, physical therapy, occupational therapy, physician assistant, dental hygiene, veterinary) reserve the right to not accept coursework that has a grade of P.

It is the students’ responsibility to contact any potential transfer schools to determine how the credits are evaluated.

Will a P be acceptable to an employer paying my tuition?

If you are receiving reimbursement from an employer for your tuition, many employers will not provide reimbursement for courses that do not include a letter grade. You should check with your employer before selecting a P.

Can I decide now to change my grade to a P?

No. This can only happen after final grades are posted. Students will have between May 18th - May 26th to request a P. The grade of P can only be selected for classes where you earned a C or higher for an undergraduate course and a B or higher for a graduate course.

Can I take a P for an Honors class (or H-Option class)? And if I do, can it still count towards my sophomore distinction, since I technically need a B or better?

P grades cannot be used toward Sophomore Distinction hours requirements, but they can count toward the Honors Diploma.

 

W Grades

If I take a W for a class, will I receive a refund?

No. Students will be financially responsible for any classes remaining on their schedule as of 5:00 p.m. on Tuesday, January 21, 2020 in accordance with the university’s long-standing published refund policy.

If I get an F in a class, will I have the option to change that to a W?

Yes. Students will have between May 18th - May 26th to change a letter grade, including an F, to a W.

If I withdrew from a course before the grading accommodations were announced, can I "retract" the W and return to the course?

If a student withdrew from a course on March 12 (the day the University announced the transition to online courses) or later, they may be able to retract the W and return to the course. It is advised that the student email records@southeastern.edu requesting to return to the class. Records will coordinate with the instructor to see if it is feasible to place the student back in the class.

 

I Grades

What is an I grade?

An I grade represents “Incomplete” work -- something is missing. It allows a faculty member to delay the assignment of an A, B, C, D or F for a student who has been successful in the course, but is missing course requirement(s) due to extenuating circumstances. An I grade is considered only when the faculty member has reason to believe the extenuating circumstances have been resolved and the student will be able to complete the missing coursework before the August 14 deadline. The I will be replaced with a grade when the “missing” coursework is submitted.

The final decision for awarding an I rests with the faculty member.

An I grade does not mean the faculty member will keep teaching the course, but rather, it gives the student additional time to complete the missing assignment(s).

How do I know if I qualify for an I?

Check with your professor. Eligibility for an I is determined by the faculty member, not the student. A faculty member may assign an I to a student who has been successful in the course, but is missing course requirement(s) due to extenuating circumstances.

The final decision for awarding an I grade rests with the faculty member.

Can an instructor choose to assign an I independently of the student’s input?

In order to determine if extenuating circumstances exist, a faculty member needs input from the student. However, if a faculty member is made aware of circumstances that prevent the student from communicating (e.g., hospital stay), they may assign an I to a student who is passing the course, but cannot complete the required coursework before the end of the semester. Students will have until August 14 to complete the coursework.

If I get an I, can I change it to a W or P?

Students who get an I and DO NOT plan to complete the course should request a W for the course between May 18th - May 26th.

Students who get an I and DO plan to complete the course will have until August 14 to complete the coursework. If work is not submitted by August 14, the I will automatically convert to an F.

Once work is submitted, the faculty member will convert the I to a letter grade of A, B, C, D or F. After I grades are converted, academic deans have the authority to make the option of a P or W available to students on a retroactive basis. To qualify for a P, a C or higher for an undergraduate course and a B or higher for a graduate course must be earned.

Will a student be allowed to keep the textbook for the course in which an I is given?

Students may keep the textbook for any course with an I but all other textbooks must be returned to Textbook Rental by the deadline.

 

Financial Impact

How will my performance this semester impact my TOPS eligibility?

It won’t. As per the recent proclamation from Governor Edwards, any student who was enrolled full-time as of the 14th class day of this semester and who was enrolled as of the March 13th declaration of emergency will remain eligible. The order suspends the continuing eligibility requirements by suspending continuous enrollment, academic year earned hours, and GPA requirements for the 2019-2020 academic year. The order also suspends the deadline that requires a student to achieve a specified GPA to have his award reinstated after a suspension for not meeting the cumulative grade point average requirement.

How will my performance this semester impact Federal Loans & Pell Grants?

This semester is basically a “hold harmless” semester for financial aid eligibility.

This semester of Pell is excluded from lifetime eligibility.

Students are not required to return unused grants or loans to the Department of Education. If a student withdrew due to COVID-19, the portion of the loan taken out for this semester will be canceled.

How will a P impact my financial aid eligibility in future semesters?

This semester is basically a “hold harmless” semester for financial aid eligibility.

Grades of P will only count toward the total hours earned, not attempted, for the completion rate and maximum timeframe restriction but will not count in the grade point average calculation. For instance, if you are trying to increase your grade point average for financial aid purposes and you elect to receive all P grades, your cumulative grade point average will not increase.

Where can I get additional information on my specific financial aid situation?

All financial aid recipients will soon receive a communication from Southeastern’s Office of Financial Aid describing adjustments in requirements due to the pandemic.