Frequently Asked Questions

Application and Assignments

When should I apply for University Housing?

First, apply to Southeastern through Admissions at southeastern.edu/apply.  Once you are fully admitted to the University, apply for housing online at southeastern.edu/liveoncampus.  Click “Apply for Housing,” log in with your student W# and password, and complete the online application.

Students are encouraged to apply as early as possible since residential housing is limited. It is anticipated that all spaces will be filled for the fall semester prior to June 1st.  The earlier the student applies, the better the chance of securing a desired accommodation and roommate request. It is strongly suggested that students apply in the early spring for the fall semester.

How do I apply for on-campus housing?

You may submit your University Housing application online by visiting the University Housing webpage – southeastern.edu/liveoncampus - and click the link “Apply for Housing.”  The $100 processing fee and $300 prepayment are required at the time of application: these charges must be paid in full online before the application is considered complete. All must be submitted by June 15th for the fall semester, November 15th for the spring semester, and May 15th for the summer semester to avoid late fees. 

Applications submitted after June 15th for the fall, November 15th for the spring, and May 15th for the summer must include a $100 processing fee, $50 late processing fee along with the $300 prepayment.

Is my University Housing application a binding agreement?

Once a student’s University Housing application has been processed, it becomes a binding agreement to which the student is financially committed. Students submitting an application agree to live in housing and are responsible for all housing and meal charges through May commencement, unless applying for summer school housing only. 

Do I have to submit any money with the application?

All applications require a prepayment of $300. There is a non-refundable $100 application fee for applicants applying before June 15th for the fall, May 15th for the summer, and November 15th for the spring. Applications submitted after these dates must include an additional $50 late processing fee. These fees are due at the time the application is submitted.

What are the eligibility requirements for new students applying to University Housing?

First time Southeastern students must be fully admitted to the university prior to applying for University Housing.  All non-resident returners (students not currently residents) must have a 2.0 overall GPA prior to applying for University Housing. Some residence halls have additional criteria for placement.

If I apply for housing and then decide to commute or live off-campus, what should I do?

Email universityhousing@southeastern.edu to cancel your application. If you have paid fees and cancel after May 15th for the summer, June 15th for the fall, and November 15th for the spring, there will be no credit given for the processing fee or prepayment.

Are there any other requirements for University Housing?

Students should participate in Early Registration for the upcoming fall semester if applying for the fall/spring academic year (returning students only).

Students should have good financial standing with the University and University Housing (current with all fee payments).

Students should have good behavioral standing with the University and University Housing (no interim suspensions or lease terminations from University Housing).

What happens if I am unable to secure 12 hours of classes before 15th class day?

Students who do not register for twelve hours or more or who drop below twelve hours prior to the fifteenth class day will be required to submit a “Permission to live in the residence hall as a part-time student” form which will be reviewed by the Assistant Director of Residential Life.  If approved, the student will be notified that they have been placed on “residence hall probation” as a provision of their part-time status. Students who live in University Housing are encouraged to maintain full-time status; however dropping to part-time status does not terminate the housing agreement.

What happens if I drop below 12 hours of classes after the 15th class day?

Students who drop below twelve hours after the fifteenth class day will be required to submit a “Permission to live in the residence hall as a part-time student” form which will be reviewed by the Assistant Director Residential Life of University Housing. If approved, students will be allowed to remain in the residence hall but will be placed on “residence hall probation” because of their part-time status.  Students may have their probation status removed by increasing their enrolled hours to at least twelve by registering for one or more Term II classes. University Housing policy states that there are no credits given after the fifteenth class day. Students will also be required to fulfill their University Housing agreement obligation through May commencement if applicable.

If I drop below the required GPA, how can I appeal to live on campus, and what are the deadlines?

Residents are contractually obligated to reside in on-campus housing for one year (consecutive Fall and Spring semesters), including residents that are below the 2.0 GPA requirement and/or part-time status. Residents below the minimum GPA requirement will be allowed to participate in the Fall Reapplication process. All appeal decisions are final. Consult the Resident Guidebook for appeal deadlines. 

What happens if I fail to turn in my appeal before the academic appeal deadline?

Any appeals submitted after the deadline will be processed and considered for the following semesters. In the meantime, students must find alternate housing as on-campus housing will not be an option.

Does anyone ever not get a room?

University Housing encourages students to apply early since space is contingent on the number of applicants each semester. On-campus housing is encouraged for all students, but is not required or guaranteed.

When is it too late to apply for housing?

It is never too late to apply for housing.  Students are encouraged to apply and complete their application as early as possible in order to have a better chance of securing an assignment.

If I choose to live on campus, how long must I reside there?

Residents are obligated to remain in housing through the Agreement period. Residents have the option to pay the buyout fee of $750 if they choose not to remain on campus for the extent of the Academic Year Agreement.

Do you have gender specific residence halls?

Yes, we have two all-female residence halls. Pride Hall is located on the main campus and is eligible to all females. Village M is also an all-female residence hall located on north campus. Priority for Village M is given to females going through sorority recruitment. All residents must have a 2.7 GPA in order to reside in Village M. While Zachary Taylor is coed, males and females are separated by east and west wings.

Am I required to move out of my room in between the fall and spring semester?

No, residents are not required to remove belongings from their rooms during the Winter Break unless they are not returning for the spring semester. All on-campus housing, with the exception of Taylor Hall, Village M, and Southeastern Oaks, will close for winter break. During this period, residents are not allowed to enter their room.

Which halls are open over breaks?

University Housing is open during all university closures except Winter Break in December. During this period, residents are not allowed access to their room, with the exception of Taylor Hall, Village M, Southeastern Oaks, and the Village. If you will require housing during Winter Break, you should notify University Housing at the time of your application.

 

 

Amenities and Services

Do I have to purchase a meal plan?

All students living in the residence halls must purchase a meal plan. Please visit the Dining Services website for plan descriptions and costs. Residents living in Southeastern Oaks are encouraged, but not required, to purchase a commuter or residential meal plan.

Can I choose my roommate?

Students must complete the housing application by the stated semester deadlines in order to participate in roommate matching and room self-selection through the online portal. Students will be notified via their university email when the roommate portion will be available.

How do you match roommates?

Students that apply after the semester deadlines or do not complete the application by the semester deadlines will be electronically matched with a roommate based on preferences indicated on the housing application.

Will I be guaranteed a room assignment?

Room assignments cannot be guaranteed due to space availability.  All students are encouraged to apply early as housing assignments are based on the application complete date; therefore early submission and completion are encouraged in order to have a better chance of securing an on-campus residence. Returning students do have priority for available rooms as long as the application is complete by the stated deadlines.

When will I be notified of my room assignment?

Students will receive a designated time to log in to the online housing portal and select the building and room of their preference. Details of timeslot and the process for selecting rooms will be emailed to all applicants. Room self-selection is based on the application completion date.

What if I do not get along with my roommate once we move in together?

Our residential staff members are trained to help roommates communicate with each other, to identify what they consider important, and to negotiate the “house rules.” However, if roommates decide that they are not compatible, efforts will be made to facilitate a room change for one of the roommates.  Room changes are not allowed during the first two weeks of any semester since this time period is used to verify vacancies and maximize the options for those who wish to relocate.

How are the rooms furnished?

Double residence hall rooms contain two twin bunkable beds, two desks, two chairs and two armoires (single suites and singles contain one of each).  In Southeastern Oaks, each unit is fully furnished and includes a sofa, chair, two end tables and entertainment center in the common area.  The kitchen includes a dining table with chairs, stove, dishwasher, microwave and refrigerator.  Each bedroom includes a double bed, desk, dresser and closet.  Amenities include utilities, high-speed internet per person, or wifi and basic cable per room.

What size are the beds in the residence halls?

Mattresses in our residence halls are extra-long (36”X80”).  University Housing has partnered with Residence Hall Linens to provide our students with a convenient, affordable, way to purchase extra-long bedding items, as well as other campus-living necessities.  Please visit the RHL website:  http://www.rhl.org/sel

What facilities are available in each hall?

Laundry facilities are available in Cardinal Newman Hall, Zachary Taylor Hall, Washington Hall, Hammond Hall, Louisiana Hall, and on North Campus.  Snack and drink machines are located on North Campus, Cardinal Newman Hall, Hammond Hall, Louisiana Hall, Pride Hall, Taylor Hall and Washington Hall.  Mane Market Convenience Store is located in Louisiana Hall.

Are residence hall rooms carpeted?

The Oaks Apartments have carpeting in the living room and bedroom areas. Each living quarter in Cardinal Newman has carpeting. All other residence halls do not have carpeting.

Am I allowed to bring a microwave and small personal refrigerator?

Yes, you are allowed to have a microwave and small refrigerator. However, appliances with an exposed heating element such as toasters and coffee pots are not permitted in the residence halls.

Am I allowed to have a pet?

Pets are not allowed in residence halls. You may, however, have a ONE gallon tank for fish only (no snakes, spiders, etc.).

 

 

Policies and Procedures

When do I update my room information for the following semester if I currently live in the residence hall?

Students living in University Housing during the FALL SEMESTER are obligated to remain in on-campus housing through May commencement. ALL residence hall students should register for classes for the spring semester as priority registration occurs. Students leaving University Housing for any reason after the fall semester will notify the University Housing Office by completing the online "Agreement Buy-Out" Form. Greek residents must submit an application for fall and spring semesters by the stated deadlines.

Students living in University Housing during the SPRING SEMESTER will be required to complete the online application process. Residents must also submit the prepayment and register for the Fall semester by the stated semester deadline to participate in room self-selection and roommate matching.

Returning students who apply after May 15th will lose their returning resident priority and will be assigned via the auto allocation method along with new applicants. Preferences will be considered, however, assignments will be based on space availability.

How can I be released from my University Housing agreement at the end of the fall semester?

If a student wishes to be released from the housing agreement at the end of the Fall semester, he/she must submit an Agreement Buyout form indicating they are not returning and submit payment for the buyout fee, which will post to the spring fee bill. All students not returning for the spring semester will be assessed a $750 buyout fee. Exceptions will be made for students who do not enroll in classes during the spring semester or are graduating at the end of the fall. A buy-out fee is not required of students who are unable to fulfill the Housing agreement due to Military service, personal illness, or change in marital status.  Complete documentation must be submitted in order for the request to be considered.

Can Freshmen have cars on campus?

Any student is allowed to have a car on campus as long as the vehicle is registered through University Police and has a valid parking decal.

Is alcohol allowed in the residence halls?

Possession, consumption, sale, manufacture, or furnishing of alcoholic beverages in the residence hall is prohibited. Students residing in Southeastern Oaks apartments may possess alcohol in their room if all residents are of the legal age to possess and consume alcohol (21 years of age).

Is smoking allowed in the residence halls?

Smoking is prohibited on campus, including all residence halls.

What is the guest policy?

All residents have a right to a safe and comfortable living environment. The roommate/suitemate’s rights take precedence over the rights of a host to have a guest. Guest visitation requires roommate consent in order to maintain a comfortable living environment. The resident is responsible for all actions of his or her guest.

Am I allowed to paint my room or hang curtains/posters?

Painting is not allowed; however, decorations are allowed as longs as they are not permanent or cause any damage to the walls, furniture, windows, etc.

 

 

Safety and Security

Is there a curfew?

While there is no curfew for residents, safety is top priority. All residence halls are locked at all times with student access available via room keys or ID cards to enter their buildings.

What about safety?

In addition to key or ID access to buildings, security cameras are placed throughout the residential community.  While Southeastern offers a safe environment for its students and visitors, staying aware and responsible are key factors for protection against crime.  Students should always lock their room doors, walk with a friend at night, and take other precautions to ensure personal safety.

 

 

Pricing, Fees, and Credits

Can I allow my financial aid and/ or scholarship to cover the cost of my housing?

Since online payment is required at the time of application, financial aid and scholarships cannot be used to pay the application fees. Once financial aid applies to students’ fee bills at the beginning of the semester, any remaining balance is to be paid by the student or parent/guardian.

What are the credit policies for the University Housing application fee?

The $100 processing fee (and $50 late fee if applicable) is non-refundable.

What are the credit policies for the University Housing prepayment?

The housing prepayment is refundable if the cancellation request is made in writing prior to June 15th for the Fall semester and November 15th for the Spring semester. The credit will post toward any outstanding balance on the student’s LEONet account; if no balance exists, the Controller’s office will process a refund.  After these dates, prepayments are non-refundable.

What are the credit policies for room charges?

Room charges are credited if a cancellation request is submitted in writing prior to checking in to the appointed assignment. If a student chooses to cancel a housing assignment after checking in, but remains enrolled in classes, the student is not eligible for a credit of any of the charges (processing fee, prepayment, room fee). If a student resigns from the University, the student will be given credit as per the University’s refund schedule, less the processing fee and any outstanding charges. No credit will be given to any student resigning after the fifteenth class day (full summer session, eighth class day). NO CREDITS or PRORATED CREDITS are given for DISCIPLINARY REMOVAL from the residence halls or residential community. Housing charges are considered part of the University fee schedule; therefore, the University will not refund fees if a balance remains on a student’s account.

What happens if I cancel my University Housing application prior to paying my fees?

If no fees were submitted, the application is not considered complete and will be canceled. After June 15th for the fall semester, November 15th for the spring, and May 15th for the summer, processing fees and prepayments are non-refundable. Students must login to the online application and click the Cancel Application line at the top of the page to cancel the application.