Special Event Management


Are you planning a special event?  An afterschool function?  Will you need an electrician to provide dedicated circuits or special power outlets?  Will tables, chairs and custodial services be available?  Is the air conditioning scheduled to come on for your event?  If you have already been involved in special event planning, then you may be familiar with those questions.  If not, let us help you plan your special event today.

 

Physical Plant Services (PPS) will help ensure your event has the impact you designed and the success you envisioned.  Through communication, planning and preparation, we will help you make your event a successful and memorable experience.  We will work through event details together and communicate often to ensure a successful event.  We will help by coordinating with any needed PPS Department including the commonly involved special event departments such as Electrical, Controls, HVAC and Custodial.

 

Important notes to remember...

  • Approval for HVAC must be granted by the VP of the Department requesting for scheduled changes outside energy management scheduled operating times.

  • Communicate your exact needs.

  • Timing is critical...Please allow a minimum 24-48 hours for event scheduling. 

  • Correspond in a timely fashion new information regarding event details.

  • Follow up with changes.  Make sure your notes have been received by following up with a fax (x5053) or call the PPS Front Office (x3333) and send an email.

  • Identify necessary person(s) and provide their contact info.  i.e. DJ/Sound Company.

  • Provide the budget number upon initial request for the event.

 

Ask us for an estimated quotation

If you need to know how much something will cost for your event, ask us for an estimated quotation.  Should you need to know how much labor will cost for an electrician/custodian or items from the warehouse including trash receptacles and liners, please contact the Physical Plant for assistance.