Rvsd. 04/2015

 

Any travel, lodging, meals and other expenses to be performed under the Contract shall
be in accordance with Louisiana Division of Administration Policy & Procedure Memorandum 49 (PPM 49). Travel and other reimbursable expenses excluded from the maximum contract fee shall
be invoiced by the Contractor with required receipts attached. All requests for reimbursement
shall be in accordance with the Louisiana State Employee’s Travel Guide as follows:

AIR TRAVEL

The State will reimburse contractors for air travel at the lowest logical airfare
rate.

 

LODGING

The State will reimburse for hotel lodging in accordance with PPM49.   Original receipts will be required for reimbursements.

 

MEALS

The State will reimburse in accordance with PPM49.  Receipts are not required for
routine meals within these allowances.

 

MILEAGE

The State will reimburse contractors in accordance with PPM49 when using personal
or company owned vehicles. Mileage traveled should be recorded and mileage to be reimbursed
shall be within the State allowable range from location to location traveled.

 

RENTAL CARS

State Travel Regulations provide for the use of rental vehicles while traveling on
State business.  Rentals must be compact or intermediate for reimbursement. The State will reimburse for a
rental car up to State rates plus taxes and reasonable gasoline. Original receipts
will be required for reimbursement.

 

OTHER EXPENSES (Parking, Telephone, Baggage Tips, etc.)

The State will reimburse contractors for other travel related expenses in accordance
with allowances outlined in the Louisiana State Employees Pocket Guide to Travel Regulations.

 

REIMBURSEMENT

The contractor will need to submit an itemized original invoice to the Contract Coordinator
for all reimbursements unless otherwise indicated herein. Contractor will need to
submit original receipts as required, including airline tickets or itinerary, for
reimbursement to be processed.