Southeastern welcomes students back for the start of classes this week while we continue to keep all faculty, staff and students who are not yet able to make it to campus in our thoughts as the region works to recover from devastating flooding.
 
We attempted to reach ALL our students in recent days, but we realize communication has been difficult, if not impossible for some. If you are just now able to see this message, please contact enrollmentservices@southeastern.edu so we can have a better understanding of your status and work with you so you can attain your educational goals.

FLOOD RECOVERY FAQs

Hardware Related Purchases

 

State Memorandum OSP 10-04

  • For Data Processing Hardware purchases under $1,000, email Client Services for review and approval.  It is recommended you include a copy of theapproval with PCard documentation.

  • For Data Processing Hardware purchases of $1,000 or more, enter requisition in Financial System for Client Services review and approval.  Client  Services will make a recommendation concerning the purchase and approve the requisition accordingly.  If recommended for purchase, the Purchasing Department upon receiving the requisition, will process the requisition in accordance with state data processing guidelines.

 

Note:
  • For Data Processing Hardware purchases under $1,000, to be expensed to a grant, email Office of Sponsored Research & Programs of your intended purchase.

  • For Data Processing Hardware purchases $1,000 or more, to be expensed to a grant, the Financial System will route the requisition to OSRP for approval.

 

Hardware:
  • Purchases of data processing hardware less than $5,000 may be purchased non-competitively.

  • Purchases over $5,000 but less than $100,000 may be purchased through State Contract or must be competitively bid in accordance with requirements for soliciting quotes or bids.

  • Purchases equal to or greater than $100,000 require prior approval of the Office of Information Technology (OIT) for State Contract purchases.

  • For required competitive bid purchases, the Office of Information Technology (OIT), the State Procurement Support Team (PST) and the Office of State Purchasing (OSP) must review and approve the Invitation to Bid (ITB) or Request for Proposal (RFP) prior to solicitation.

 

Hardware Maintenance and Support Services:

Purchases of data processing hardware maintenance and support services less than $100,000 may be purchased non-competitively provided price documentation from vendor reflects the cost of the hardware maintenance and support service do not exceed the vendor's published price. Purchase shall not be artificially divided to circumvent the $100,000 threshold.

Purchases of data processing hardware maintenance and support services equal to or greater than $100,000 for mission critical equipment (such as mainframes, mainframe peripherals, enterprise servers, or network backbone components) obtained from the Original Equipment Manufacturer (OEM) can be non-competitively purchased provided Southeastern submits a letter of justification signed by the president or his designee to the Office of State Purchasing (OSP). The Office of Information Technology (OIT), the State Procurement Support Team (PST) and the Office of State Purchasing (OSP) must review and approve the purchase.

Purchases of data processing hardware maintenance and support services equal to or greater than $100,000 not acquired through the OEM must be competitively purchased through either the Invitation to Bid (ITB) or Request for Proposal (RFP) process. The Office of Information Technology (OIT), the State Procurement Support Team (PST) and the Office of State Purchasing (OSP) must review the solicitation and award prior to purchase. Contact the Director of Purchasing for additional information.