Purchasing Requiring Prepayment

A Process Form for Payment is used to process most purchases up to $1,000 that are not payable with the Procurement Card and require prepayment by Southeastern. Price support documentation must accompany the Process Form for Payment of the exact price to be paid. Items typically requiring prepayment are: memberships and subscriptions; Superintendent of Documents brochures; and registration or entry fees.


Other types of prepayment requests not listed above may be constitutionally prohibited for Southeastern to pledge funds. Prepayments required by a supplier in most cases for goods or services will not be possible and budget unit should solicit purchase from a supplier willing to extend credit to the University by accepting a Southeastern purchase order. In most instances up to $1,000 the Procurement Card should be used.