Facility Reservation

 

Student Union Ballroom 

 

Student Union Grand Ballroom

The Grand Ballroom is a modern, upscale choice for your next event. The space can be customized for large or small events from wedding receptions to seminars or banquets. The space features terrazzo flooring, full audio, visual and custom lighting capabilities.

 

Ballroom Amenities
  • Elegant lighting in meeting rooms

  • Automated projector and 25-foot drop-down screen (in Grand and Large ballrooms). Moveable projectors and screens in Ballrooms I, II and III

  • Programmable sound system, including wireless microphones that can be zoned by area or room configuration

  • ADA-compliant sound system with Assisted Listening Equipment

  • Configurable and moveable stages with handicapped-accessibility

  • Covered entrance for guests' convenience

  • Digital display monitors to customize welcome messages for your event

 

Our Staff Handles the Details with:
  • Customized layouts of meeting/banquet facilities

  • Setup and removal of tables, chairs, linens, staging and other equipment, according to your instructions

  • Special event security provided by University Police

  • Catering staff in attendance for catered events. Catering provided exclusively by Southeastern Catering.  Visit Catertrax for more information or call 985-549-3989

  • Plant rental and delivery for $10 per plant

  • Personal assistance by an event coordinator

 

Room Reservations

 

Campus Organizations

Recognized student organizations and University departments may reserve space for meetings, socials, and other approved activities in conformity with University policies and regulations free of charge during regular business hours (Monday through Thursday 7 a.m. to midnight; Friday 7 a.m. to 1 p.m.; and Sunday 3 p.m. to 7 p.m.). An online Registration of Activity Form must be submitted at least three (3) business days prior to the event unless other policies apply such as, but not limited to, alcohol events and dances.  Any organization that reserves facilities outside of normal business hours may be assessed a fee to cover out-of-pocket expenses.

 
Off Campus Groups

Off campus Groups (including Alumni groups) may rent the facility for a fee. Rental is subject to availability. You may request space for your event within the Student Union by contacting Event and Conference Services at 985-549-2094 or via email at conf_services@southeastern.edu.

 

You will need to provide:
  • A complete facility reservation form.

  • A special event insurance certificate. Please review our policy for more information on the level of insurance required for your event.

  • A complete, signed indemnification agreement.

  • Off campus groups booking campus space for multiple dates or with catering will be required to complete a contract provided by the Auxiliary Services Department.

 

Rental Rates for Off Campus Groups

The Grand Ballroom can accommodate up to 1,000 guests, depending upon setup. Rental prices for off campus groups are as follows:                                                                      

 Room

Capacity

Rental Price

Grand Ballroom

1,000 lecture style;

700 banquet style

$2,650

Large Ballroom 

700 lecture style;

400 banquet style

$1,650

Ballrooms A, B and C    

500 lecture style;

200 banquet style

$1,000

Ballroom A and B or B and C  

300 lecture style;

150 banquet style

$675

Ballroom A, B or C 

150 lecture style;

70 banquet style

$350

Theater  

360 lecture style

$425 Full Day;

$250 Half Day

 *Additional Theater fees: $10/hour for sound technician; + $60/hour for utilities if event is outside of normal business hours

Meeting Rooms Capacity Rental Price
2204
25 lecture style; 18 classroom style
$90 Full Day; $50 Half Day
2208
25 lecture style; 18 classroom style
$90 Full Day; $50 Half Day
2205
16 conference style
$90 Full Day; $50 Half Day
2206
12 conference style
$90 Full Day; $50 Half Day
2209
12 conference style
$90 Full Day; $50 Half Day
2210
25 lecture style; 18 classroom style
$90 Full Day; $50 Half Day
2203
50 lecture style; 36 classroom style
$125 Full Day; $75 Half Day
2202
50 lecture style; 36 classroom style
$125 Full Day; $75 Half Day
2216
50 lecture style; 36 classroom style
$125 Full Day; $75 Half Day
2218
50 lecture style; 36 classroom style
$125 Full Day; $75 Half Day
2215
20 in U-shaped table style
$125 Full Day; $75 Half Day
2217
20 in U-shaped table style
$125 Full Day; $75 Half Day