University Catalogue

REGISTRATION PROCEDURES

 

The University will allow only students in good financial standing with the University to register for classes. This policy will be enforced by the Controller's Office and will include delinquent loans, delinquent receivables, NSF checks, and other financial matters managed by the Controller's Office.

All continuing, upper-class transfer, and re-entry students are expected to present themselves for Priority Registration in accordance with the plans of registration established for the current year and listed in the University Calendar at the beginning of this Catalogue.

Students should seek advice from their academic departments in preparing their class schedules; however, each student must assume the responsibility of studying his/her curriculum carefully and should register each semester according to its requirements.

Beginning freshmen are not permitted to participate in Priority Registration. Advising and registration for incoming freshman and transfer students (with fewer than 30 transferrable hours) occurs at the Orientation Programs.

 

Terminology, Definitions, and Responsibilities

Priority Registration: The first opportunity to schedule classes for the next semester. Usually a one week period during the semester prior to the registration semester during which students are assigned a registration appointment based on the number of hours a student has earned and/or other priority conditions (i.e. disability status, honors program, athletics, etc.). All students and applicants, except freshmen applicants for the next semester, are expected to register for classes during Priority Registration. Academic advising, when required, is available to all students in time for Priority Registration.

Open Registration: The period following Priority Registration and lasting until the Final Schedule Adjustments Deadline. All eligible students, including those who did not register during Priority Registration, may register anytime 24 hours/day, 7 days/week during this period. Academic Advisors are not always available during this period so students should contact their department to schedule an advising appointment.

Freshman Orientation: Required of all beginning freshmen and transfer freshmen. Orientation is a two-day program that provides an overview of university policies and procedures, academic advising, and course registration.

Fee Payment Deadline: Students who have not paid by the Fee Payment Deadline will not have access to other university services such as textbook rentals, ID services, parking decals, housing, meals, etc. Students are responsible for tuition and fees for any courses that remain on their schedule after this deadline. Students who need assistance with dropping their classes or canceling their enrollment by this deadline may contact the Records and Registration Office at 1-800-222-SELU or 985-549-2066.

Cancellation: Students who have not paid by the Fee Payment Deadline will be cancelled from their classes. Payment must be received and posted to the students account. Students whose classes are paid with anticipated aid must drop all their classes before the first day of classes if they do not plan to attend.

Schedule Adjustment: The final opportunity for all students to register for classes, make schedule changes, or cancel enrollment before classes begin. Students should check their schedule for any classes removed due to low enrollment. Students who decide not to attend must drop all their classes. Students will be financially responsible for any classes remaining on their schedule once Schedule Adjustment ends.

First Day of Classes: Once classes begin, schedule changes will be handled as follows:

      • Requests for schedule changes must be submitted to the student's academic dean and must be due to extenuating circumstances.
      • Students wishing to withdraw:
          • Receive a grade of "W"
          • Pay the tuition and fees for the class
      • Students wishing to resign:
          • Receive a grade of "W" in all classes
          • Are refunded 75 to 0 percent of their tuition (based on University refund schedule)

 

Drop/Add Period: During the drop/add period, a student may make schedule adjustments without receiving a "W" grade for each class dropped. However, a student will not be able to drop all of their classes. To drop their last class, students will need to resign from the university and will receive a "W" grade for the last class left.

Final Fee Payment Deadline: Students are responsible for tuition and fees for any courses that remain on their schedule.

 

Auditing Classes

Students may register for courses for credit only, or for audit only, or combined credit and audit. Courses for audit count in total hours taken to determine fees to be paid, but do not count as enrolled hours in determining enrollment status or eligibility for financial aid or scholarships.

Instructors will determine attendance regulations for classes being audited and will inform students of the regulations at the beginning of the semester or summer session.

Students are not to change from audit to credit or from credit to audit after the close of registration.

 

Adding and  Dropping Courses

Students may drop and add courses during all registration periods (see University Calendar). When a course is "dropped," it no longer appears on the student's record.

After the last day of the drop/add period, and before the "last day to withdraw or resign from the University" (see the University Calendar), a student can withdraw from a course online using the self service options in LEONet. Some students are not allowed to withdraw from courses without prior approval (graduating seniors, international students, student-athletes, graduate students). Upon submission of the online request by the deadline posted in the University Calendar, a grade of "W" is assigned to each course. Although "W" grades do not affect the grade point average, excessive withdrawals reflect negatively on the student's record, interfere with the student's progress toward graduation, and may result in the loss of scholarships and other types of financial aid. Therefore, it is recommended withdrawals be limited as described below:

 

Classification  Hours Earned  Maximum Number of Withdrawals
Freshman 0-29 hours  3
Sophomore  30-59 hours 2
Junior  60-89 hours 1
Senior 90-119 hours  1
Senior 120 or more  1

 

For all laboratory classes offered by the Department of Chemistry and Physics that have a co-requisite lecture, a student may not drop the lecture course without also dropping the laboratory course unless the student has prior credit for the lecture course. After the last day of the drop /add period, a student may not withdraw from the lecture without also withdrawing from the laboratory course unless the student has prior credit for the lecture course or permission from the department head of the student's major.

After the "last day to withdraw or resign from the University," a student who cannot complete a course due to circumstances beyond the student's control may contact his/her academic dean no later than the last day of classes for that semester to determine if the criteria are met for receiving a retroactive withdrawal.

 

Changes in Curricula

To change a major from one curriculum to another, an undergraduate student must process a Change of Major online using the self-service options in LEONet. If a major is being changed from "Undecided" to a degree program, the student's catalogue year will not change. If a major is being changed from one degree program to another degree program, the student's catalogue year will change to the catalogue in effect on the date the Change of Major is submitted. Graduate students must process a paper Change of Major form.