Editing an Existing Page
Contents
Navigating to a Page's Edit Interface
Access through the folder structure
Creating Internal/External Links
Saving, "Checking in," and Reverting a Page
Reverting a page to a previous version
Navigating to a Page's Edit Interface
OU Campus Users can access a page's edit functions via two ways: Direct edit or navigation through the folder structure.
Note: Accessing a page's edit functions will leave it "checked out" to that user. No other user will be able to edit that page until it has been "checked in."
From your web browser, navigate to the page you wish to edit. Scroll to the bottom of the page. Click the All Rights Reserved link.
Log in to OU Campus using the same information you use for email and LeoNet.
Once logged in you will see small green edit buttons above the areas you have access to edit. Click the edit button. If your page has multiple edit regions (i.e. a highlight box), there will be multiple edit buttons. Note: Clicking the edit button will "check out" the page meaning that no one else can edit it while you are working on it.
2. Access through the folder structure
To access the folders within your site, hover the mouse over Content in the top blue toolbar and then click pages. This will allow you to see all of the folders within your site. Once you are in this view, you can navigate through directories of the website.
Please note: Avoid navigating to the directories which you do not have permission to edit (such as the home directory (little house button) -- the main website directory). If you do so, you will have to navigate back your page via the "All Rights Reserved" pathway.
To edit a page and/or its properties, navigate to the folder where the page you want to edit lives and then click the index.pcf file. This will open the page for editing.
Click the light bulb icon to check out the file. The page actions toolbar will then display more options.
Editing a Page
Using the WYSIWYG Editor (JustEdit)
The WYSIWYG (What-You-See-Is-What-You-Get) Editor contains the basic editing functions such as those found in Microsoft Word. See this Omniupdate documentation for an in-depth guide to the toolbar functions.
Once you have completed your edits, click the Save button to return to the page preview screen. If you wish to return to the folder structure view without saving your work, click the split-screen button in the upper left-hand corner. Don't forget to "check in" the page if your work is complete.
Inserting and Editing Images
OU Campus users may easily insert and edit images by clicking the Insert/Edit Image button.
On the resulting pop-up, click on the Browse icon next to the Image URL field, and navigate to directory where the image is located. All images should be located in a sub-directory called /images.
You may also upload images from the Content/Pages view. To do so, Click on Content in the top blue toolbar then click on Pages. Navigate to your images folder and then click the Upload button in the top right area of the page. Click Upload & Edit if the image needs to be cropped or re-sized before uploading.
Note: While you select and insert an image from any directory of the Southeastern website, you may only upload images to directories which you have permission to edit.
Select the image you wish to insert. Click Select File.
Enter a description of the image in the Image description field. Enter the same information in the Tooltip field. If desired, change the alignment of the image under the appearance tab.
Creating Internal/External Links
There are two types of links that you can create, Internal and External. Internal links are links to other pages on Southeastern’s website, documents in your assets folder, or images in OUCampus. External links are links to pages or websites that are outside of Southeastern’s website. It is important that you always create internal links to our own Southeastern web pages so that if a page or file within OUCampus is moved or renamed it will automatically update on your page without the link being broken.
When creating a link, highlight the words where the link will be placed. Then, click the “Insert/Edit Link” button in the toolbar (looks like a chain link).
If you are creating an external link, you can type or paste in the website URL that you want to link to in the URL field. Only type in a URL for external websites (not on our server) such as Google.com, Hammond.org, etc.
To link to another webpage on Southeastern’s website, you must create an internal link, and you will need to navigate to the page you want to link to within OUCampus. You can do this by clicking on the button next to “URL” that looks like a folder with a magnifying glass on it.
Click on “www” in the blue path at the top of the dialog box and then drill down to the page you want to link to. It is helpful to look at the URL of the page you want to link to on the live website before doing this so you know what folders to click on to drill down.For example, if I were linking to the English Department’s page, the folders would be acad_research > depts > engl > index You always want to link to an index.pcf page, not a folder.
Once you find it, click “Insert”. Double check that the text that you want to display is correct, then press “OK”. Click “Save” in the toolbar.
Uploading Files to OU Campus
NOTE: Important change in OU Campus V10.
OU Campus uses a feature called Binary Management to manage all images, pdf's, and other non-webpage file types. When a user uploads a file it will be uploaded to the staging server and must be published to be viewed on the production server. Some benefits of using Binary Management are that many file types can be previewed in OU Campus, sent to another user for review or approval, published directly or along with a page publish, or can be scheduled for publish or expiration. Additionally, images can be seamlessly uploaded, edited, and inserted into a page while editing in the WYSIWYG Editor.
By default, Binary Management establishes the staging server as the default server for file choosers when inserting files onto a page. Images placed onto a page using file choosers will be linked via the staging server and transformed to the production server or publish target upon page publish.
Binary file types, just like pages in OU Campus, can also be controlled with access settings and sent through a workflow. Administrators can also include binary files in the reporting available through the Reports menu.
OU Campus users may easily upload images, PDFs, and other files by following these steps:
1. Navigate to the location where the files should be uploaded.
If you are uploading images, they must be uploaded to an images folder. If there is no images folder with a directory, you can create one by clicking on the New button.
All other file types, including PDF files, must be uploaded to an assets folder.
Note: Images and assets directories may appear empty, even if they not are not. Click the Production tab in the upper right-hand side of the page to view the files that already exist in a directory.
Once you are in the directory where the files will be located, click the Upload button.
2. Set the properties of your files.
Set permissions to the appropriate group next to the Set access to box.
Check the Overwrite box if you are replacing an already-existing file with the same filename.
3. Select the files for upload.
If Uploading multiple files, just drag all of the files to the "add files" area and they will all upload at once.
Click Start Upload to finalize the upload.
Saving, "Checking in," and Reverting a Page
When an OU Campus user opens up the page editor, it automatically "checks out" the page to that user. Until users "check in" the page, other users may not edit it. It is important to remember to "check in" a page once you have completed your work.
"Checking in" a Page
Once you have completed your edits, click the Save button to return to the page preview screen.
From the folder structure view, click the lightbulb icon to "check in" the page.
To see a list of pages or assets checked out to your user account, follow these steps:
1. Navigate to Current Projects.
Under the Dashboard tab, click on Overview.
2. View and "check in" content.
The My Checked-Out Content page displays pages, files, and assets checked out to your user account. To check these back in, simply click on the Check-In icon under the Status column. Files will disappear from the list as they are checked in.
Note: Pages pending your approval will remain checked out to you until you have either accepted or rejected them.
Reverting a page to a previous version
Every time a page is published, OU Campus catalogues the version of the page. Users may access the list of all previous versions.
If you wish to restore a page to a previous version, click the Review icon from the page you want to restore and click Versions. You must first "check out" the page in order to do this.
After deciding which version you'd like to revert back to, simply click the version icon that says Revert.
On the resulting pop-up, click Revert for the changes to take place. You can now edit this page or send the page off for approval.
