Uploading Files to OU Campus

OU Campus uses a feature called Binary Management to manage all images, PDFs, and other file types. When a user uploads an image, document, etc it will be uploaded to the "staging server" and must be published before it is accessible on the "production server". 

Staging Server: All changes made to pages prior to publishing and any newly uploaded images, documents, or other files are located within OU Campus, on our Staging Server. These changes and items will be visible within OU Campus, but not on our live www.southeastern.edu site.

Production Server: All changes, as well as any images, documents, or other files being used on that page, are pushed to our Production Server when the page is published, which is what you see on Southeastern's website. Individual files may also be published to move them to the Production Server separately.

Any images, documents, etc that are not published will not be viewable on Southeastern's live website. Publishing either the page or the individual file will make it accessible to the production server and live on the site.

 

Uploading and Inserting Images

New images should first be uploaded to OU Campus. You may do this from the Content/Pages view by clicking on Content in the top blue toolbar.  Navigate to your images folder and then click the Upload button in the top right area of the page. Select Edit and Upload Image if the image needs to be cropped or re-sized before uploading.

You can either drag your image onto the upload dialogue box, or you can click the green +Add button and find the image on your computer. Once the image is in the dialogue box, click the blue Start Upload.

Please note that all image filenames should be lowercase, with no spaces or special characters, and should all have a lowercase extension, such as .png, .jpg, .gif, etc.

Upload Image Dialogue Box

 

Once your image has been uploaded, you will need to navigate to the page you want to add the image to. Once in the editor on that page, put your cursor where you would like the image to be, and select the Insert/Edit Image button in the toolbar. Insert Image Icon

In the dialogue box that appears, you will need to find your image, using the File Chooser icon to the right of Source. Navigate to the images folder you uploaded your image to, and select the image filename you need. Then add a Description of the image, which is used to provide information about the image to anyone will visual impairments, using a screen reader, etc.

Insert Image Dialogue Box

Image Appearance Dialogue Box

 

 

 

 

 

 

 

 

 

 

If you would like to have your text wrap around the image, there is an Appearance tab in the Insert/Edit Image dialogue box. Selecting Left or Right in the Alignment dropdown will move the image to that side, and wrap text. You can also add some vertical or horizontal whitespace around the image by typing a number in either of those spaces. We generally use 10 or 15.

 

 

Uploading and Inserting Documents

The process for uploading and inserting links to documents is very similar to images. New documents should first be uploaded to OU Campus. You may do this from the Content/Pages view by clicking on Content in the top blue toolbar.  

  1. Navigate to your assets folder and then click the Upload button in the top right area of the page.

    You can either drag your file onto the upload dialogue box, or you can click the green +Add button and find the file on your computer.

  2. Once the file is in the dialogue box, click the blue Start Upload.

  3. Please note that all filenames should be lowercase, with no spaces or special characters, and should all have a lowercase extension, such as .pdf, .doc, etc.

    Upload Document Dialogue Box

     

  4. Once your file has been uploaded, log in to OU on the page you want to add a link for your new file to.

  5. Click on the green edit button and highlight the text or image you would like to link to your new document

  6. Select the Insert/Edit Link button in the toolbar. Insert Link Icon

  7. In the dialogue box that appears, you will need to find your document, using the File Chooser icon to the right of URL. Navigate to the assets folder you uploaded your document to, and select the file you need.

  8. Click OK

Insert Link Dialogue Box

Please note that the link to this newly uploaded document will not work until the page has been published. 

Return to OU Campus Guide