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This policy outlines the criteria for deprovisioning the network ID and email account issued to an individual by the University.
A standardized deprovisioning policy for University issued network ID and email account allows for the adherence to federal, state and local, legal, regulatory and statutory requirements (e.g. HIPAA, FERPA, GLBA), as well as minimizes University risk for unauthorized access to University systems and data.
Affiliate - is defined as, but not limited to, any faculty, staff, student, contractor, vendor, or guest.
Email – Electronic Mail. An information vehicle for communications within the University
and between the University community and others worldwide, which provides communications
and collaboration, reliability, security, and business continuity.
FERPA – Family Educational Rights and Privacy Act of 1974 is a law that protects the privacy of student education records.
GLBA - The Gramm-Leach-Bliley Act (GLB Act or GLBA), also known as the Financial Modernization Act of 1999, is a federal law enacted in the United States to control the ways that financial institutions deal with the private information of individuals.
HIPAA - HIPAA (Health Insurance Portability and Accountability Act of 1996) is United States legislation that provides data privacy and security provisions for safeguarding medical information.
Network ID – a unique network identifier assigned to affiliates. It is used in conjunction with a password for accessing many of the electronic services available at Southeastern.
Separation - is defined as, but not limited to, any faculty, staff, student, or contractor no longer employed, attending, or performing work for/with the University.
Applicability of the policy for legacy retires and alumni will involve a phased implementation in order to provide for an orderly transition. Applicability for all others is effective with approval of the policy.
When a Southeastern affiliate no longer has an active role at the University, based on notification from source systems, their University network ID and email account will be inactivated as follows:
Staff Employees (Terminated or Voluntary Separation)
Faculty Employees (Terminated)
Retirees, Faculty Employees (Voluntary Separation)
Students (Inactive Status)
All faculty, staff, and student network and email accounts will be preserved.
The University reserves the right at any time to revoke an account.
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