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Southeastern Louisiana University is committed to offering students excellent training including the opportunity to obtain hands-on experience in the workplace. The University recognizes that student employees can make contributions to the functioning of the University by performing services that might not be economically feasible if the service of a full-time employee were required. At the same time, it is recognized that a student employee should be a student first and an employee second. Southeastern Louisiana University offers students five work-study programs:
The Federal Work-Study program is a federally funded program that gives students the opportunity to work on or off campus. Federal Work-Study is available to undergraduate and graduate students who need the income to help meet the costs of post-secondary education. A student must complete the Free Application for Federal Student Aid (FAFSA) to apply for Federal Work-Study. The hiring guidelines are discussed later in this manual.
Any student who meets the general student worker eligibility requirements may work as a State Work-Study student on campus. State student workers are paid out of the budget of the department in which they are employed while federal student workers are paid through their Federal Work-Study award.
The Community Service Work-Study Program offers an alternative to traditional on-campus employment by creating jobs in the community where students have the opportunity to earn federal work-study wages while helping people in the community. Community Service requires that students have at least a 2.0 grade point average. These positions offer students the opportunity to learn about the community in which they live, provide much needed service and gain relevant work experience. Transportation will be required.
America Reads tutors must also qualify for a Federal Work-Study award. America Reads tutors work in elementary schools as tutors for children with reading disabilities. America Reads tutors must have a 2.0 grade point average. Beginning freshmen must have an ACT score of at least 18. A background check will be performed on all tutors prior to placement in a school.
"To the maximum extent possible, a school must provide Federal Work-Study jobs that will complement and reinforce each recipient's educational program or career goals" (Federal Student Financial Aid Handbook). At Southeastern Louisiana University, these opportunities are available with academic and non-academic departments of the University. Also, a percentage of funds have been set aside to develop positions with employers on campus and in the community that will provide services to the underprivileged and needy.
Student workers are temporary, hourly employees who are hired on an as-needed basis. Southeastern makes every effort to employ as many students as possible but there is no guarantee that a student will find a position. Student assistants are covered by Workmen's Compensation in case of an accident on the job, but they do not receive vacation or holiday pay nor are they covered by any health insurance. Southeastern is committed to all provisions of Title VII of the Civil Rights Act of 1964, Title IV of the Education Amendments of 1972, and other human rights and equal opportunity laws.
Students must be enrolled at least halftime during the fall and spring in a graduate or undergraduate course of study leading to a degree or certificate. If a student employee drops below halftime, they must stop working immediately. If a student drops a class, the financial aid package and the work-study award could be affected. Students dismissed from the University must resign their work-study position.
The University policy defines half-time enrollment as follows:
State Student Workers:
Federal Student Workers:
Each school year the Work-Study Office must process both new and returning students
before they can begin working. New student workers must complete a Work-Study hire
packet prior to working. The hire packet includes a Work-Study Referral Form, a Student
Employment Data Form, Form W-4, Form L-4, an E-2 Pre Existing Conditions Form, a Form
I-9, must include a copy of a picture and a non-picture form of identification, and
must complete student worker training online.
This process will ensure that the student is eligible to work and that he/she is set up in payroll. Failure to complete a Work-Study packet prior to beginning work may result in delay or forfeit of pay.
International students on non-immigrant visa must have the Coordinator of International Admissions and Advising declare them eligible to work before the University can employ them. In general, an international student is eligible to work if he or she is enrolled full time, holds an F-1 or J-1 visa, demonstrates that the work will not interfere with his or her ability to pursue a full course of study, and shows a need to work to pay educational expenses. The work permit must be attached to the work-study packet along with a copy of all pages of their passport, copy of I-20ID, and a copy of their social security card.
To be considered for a federal work-study award, a student must first complete the Free Application for Federal Student Aid (FAFSA), which assesses the financial need of the individual. This form must be completed each year. Once the application has been received, the cost of attendance for the student will be established. The budget includes an average monetary amount for fees, books, room and board, personal expenses and transportation. An expected family contribution is subtracted from the cost of education. The difference is defined as "financial need" which could create the need for a federal work-study award. State work-study students do not need to complete this process.
Under federal guidelines, the combination of all need-based aid may not exceed the financial need of the individual. If eligible, a work-study award will be listed in students’ financial aid award letter. The monetary amount offered would be the maximum earnings the student may attain during each session. This amount may change if information or financial aid awards change the student's eligibility for financial assistance. A student may request a work-study award regardless if the award appears on the award letter.
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