Creative Activities and Research Initiation Program
Sponsored by the Office of Research and Graduate Studies
Select one of the following if you wish to locate a specific section in this document:
Program ScheduleEvaluation Criteria
Project PeriodReporting Requirements
Proposal SubmissionCommon Mistakes
Introduction
The Office for Research and Graduate Studies (ORGS) solicits proposal for participation
in its annual Creative Activities and Research Initiation Program. This is a small
grants program designed to afford new faculty members in all disciplines an opportunity
to initiate an activity that can be expanded in scope and ultimately funded through
an external-sponsoring agency, or further enhance the scholarly development of individuals
in the humanities and creative arts that are not well supported through external funding
mechanisms. As noted below (Eligibility section), all tenure-track faculty are eligible
to apply; however, priority for funding is for tenure-track faculty in the first three
years of their appointment. CARIP takes into account both the quantitative and the
qualitative scope of research and creative activities that can be found across a variety
of scientific disciplines, social sciences, cultural studies, arts, and humanities.
Preliminary efforts are often essential for developing future opportunities and for
successful negotiations for external funding or for other forms of future project
support, such as scholarly recognition of creativity. The purpose of the CARIP is
to provide financial assistance to smallprojects that show promise of leading to high
quality research programs or creative endeavors. All projects must indicate either:
(1) an organization to which a proposal, or creative project, will be submitted, or
(2) a well-defined opportunity for future scholarly or creative development.
Eligibility
To be eligible for participation in this program, an individual must have been appointed
to the permanent tenure-track faculty of Southeastern Louisiana University. Priority
for funding will be for those tenure-track faculty who are in the first three years
of their appointment; however, all tenure-track faculty are eligible. A faculty member
is not eligible for more than one research initiation project. PreviousCARIP recipients
are not eligible. Questions regarding eligibility should be addressed to the Dean
for Research and Graduate Studies.
Program Schedule
Proposals may be submitted to the applicant’s academic dean/director, if the college/unit
wishes to review proposals and suggest revisions. The suggested date for submission
to the college/unit is determined by the unit. However, applicants should contact
their respective deans/directors to determine the appropriate schedule for the unit.
It isstrongly recommended that proposal budgets be reviewed by the unit budget office
prior to submission to the Office of Research.
Proposals must be submitted to the Office of Research and Graduate Studies no later
than 4:30 pm onWednesday, October6, 2010. A peer review panel will submit evaluations
of proposals to the Office of Research and Graduate Studies by mid-November. Awards
will be announced by the Office of Research and Graduate Studies by late November
or early December.
Project Period
Projects should begin on or after January 1st of the year after the award has been
made. These projects must be completed by December 31st of the year funding is initiated
(12 month calendar year funding). For example, an award made in December 2010 must
be initiated and completed in calendar year 2011. A budget will be established in
the budget unit of the faculty member.
Budget
Total direct costs of the project should not exceed $10,000 and must be appropriate
for the creative activity or research being proposed. These funds are to be used solely
in support of the principal investigator’s creative activity or research. Funds cannot
be used for memberships, subscriptions, general software, general office supplies/equipment,
etc. While travel is recognized as having value to research or creative endeavors
of junior faculty, appropriate justification for proposed domestic and international
travel should be provided. Faculty salaries are not an allowable cost. Fringe benefits,
including graduate student tuition, should be included in Employee Benefits. There
is no matching requirement; however, in cases when a proposal cannot be funded in
its entirety the faculty member’s home department may be contacted to consider providing
partialfunding. Funding can be used for small equipment items that are necessary to
conduct the research or creative activity. Equipment deemed to be essential for a
research project or creative activity must be well-justified and should not be available
in thePrincipal Investigator’s department or college for sharing or borrowing. Funding
from the CARIP is not intended as ‘start-up’dollars but for conducting research and/or
carrying out creative activities with the potential of leading to further opportunities.
The following is a partial list of activities that may be considered for funding:
– Research materials, supplies, or equipment specific to the proposed project (not
general office supplies);
– Materials for traveling exhibitions;
– Rental for studios;
– Travel (state clearly how the areas traveled are unique and why interlibrary loans
or other means of acquiring materials/information are impractical);
– Access to databases and archives to facilitate research or creative activity.
Proposal Submission
Two paper copies of all proposals are required by the Office of Research and Graduate
Studies. An electronic copy must also be submitted to Judy Calmes ( [email protected] ). Both copies are to be signed by the Principal Investigator, the Department Head,
the Assistant Dean or the Dean, usingthe attached Cover Page. Failure to follow guidelines will result in an otherwise worthy proposal being eliminated
from competition.
Proposers should check the appropriate box on the cover page indicating whether the
proposal should be evaluated as a creative activity or research project. The Research
and Creative Activity Council will make final recommendations as to which category
a proposal should be evaluated.
Proposal Format
Proposals should be limited to a total of ten (10), double-spaced pages, 12-point
font such as Times New Roman, including a brief description of the qualifications
of the investigator. Margins must be a minimum of one inch. The Cover Page and Budget
Form are not counted as part of the 10 page proposal. Proposals should be written
in language such that most faculty, who are not experts in the proposed area of study
in a field removed from your own, will be able to understand and evaluate the proposal.
Each proposal should contain the following elements:
- Cover Page(form attached) – Not included in 10 pages
- Budget(form attached)- Not included in 10 pages
- Response to reviews – Not included in 10 pages. For CARIP proposals being resubmitted,
a response to reviews must be included and must not exceed one page. This page is
not required for first time CARIP submissions.
The combined page count for section #4 should not exceed 10 pages. Reviewers will
not consider information included beyond 10 pages for this section.
4. Project Description
Research ProposalsCreative Activities
- Significance / Introduction
-State the problem, hypothesis,
and/or question to be
addressed. Investigations that
are not based on a hypothesis
or an established question that
are intended to collect sample
data to establish a research
hypothesis or question will be
considered for funding.
The PI must clearly specify the
nature and reasoning behind
the collection of the data.
-Precisely list the project spe-
cific aims or objectives
considering time, funds and
available project personnel.
-Clearly state the need for the
project
-Describe the contribution
toward the field.
- Significance / Introduction
-State the problem or issue to be
addressed or the creative
activity to be undertaken.
-Clearly describe the creative,
critical, or methodological
approach to be implemented.
-Precisely list the project
specific aims or objectives
considering time, funds, and
available project personnel.
-Clearly state the need for the
project.
-Describe the contribution
toward the field.
- Background-provide pertinent
information
-Briefly summarize the current
and significant work in the area
of this proposal. Please be
selective rather than exhaustive.
- Background-provide pertinent
information
-Briefly summarize the current and
significant work in the area of this
proposal. Please be selective
rather than exhaustive.
- Project Plan
-Describe the experiments, the
method of analysis and for other
investigative approaches, state
how, where, and when it is to
be done and who will do it.
- Creative Activity Plan
-Describe the process and method
for evaluating the creative
activity. For creative activities
of an investigative nature, state
how, where, and when it is to be
done.
- Expected Results
-Indicate the anticipated
contribution to your (the
applicant’s) field of specialization
and impact on society.
-Explain how this research
project shows promise of
leading to high quality
externally funded research
opportunities. Identify
external sponsoring agencies
for submittal of a proposal
upon completion of the
proposed research.
-Indicate why the activity
should be considered
innovative and/or novel.
- Expected Results
-Indicate the anticipated
contribution to your (the
applicant’s) field of specialization.
-Explain how this creative activity
shows promise of leading to
opportunities for high quality
social or cultural inquiry,
performances, exhibitions/
publications, or collaborations
with other disciplines.
-Indicate why the activity is
innovative and/or creatively
distinct.
- Qualifications of the Principal
Investigator
-Briefly describe your research or
investigations that are
pertinent to the proposed
project. Provide evidence of
your ability to complete the
proposed research.
- Qualifications of the Principal
Investigator
-Briefly describe your creative
activities that are pertinent to the
proposed activity. Provide
evidence of your ability to
complete the proposed creative
activity.
5. Vita – Not included in 10 pages
- Include a one page vita that list places and dates of educational degrees, employment
record, faculty ranks, professional accomplishments, publications, current/previous
funding.
Evaluation
All proposals will be peer reviewed. The Creative Activities and Research Councilwill
serve as the primary body to review proposals. However, as necessary, discipline or
area experts not on the Council will review proposals to ensure thorough and appropriate
evaluations. TheOffice for Research and Graduate Studies will select a panel composed
of members whose expertise reflects the creative activities, discipline and/or research
areas of the submitted proposals. Each proposal will be reviewed by three panel members
who will provide an independent review discussing the strengths and concerns of the
proposedactivity or project and will rate the proposal as Excellent, Very Good, Good,
Fair or Poor. The panel will convene to discuss individual reviews and, as a panel,
make one of the following recommendations for funding: High (Fund at Highest Priority),
Medium (Fund if money is available), and Low (Not recommending for funding). Reviews
and recommendations will be forwarded to the Office for Research and Graduate Studies.
Summary reviews will be provided to PIs.
Evaluation Criteria
Research Proposals Creative Activities
- Merit
-Novelty, originality and inno-
vation
-Conceptual adequacy of the
proposed work
-Understanding of the problem
or issue to be investigated
-Clarity and delineation of the
objectives
-Adequacy of the research,
investigative or experimental
plan and methodology
- Merit
-Novelty, originality and inno-
vation
-Clarity of what is to be
achieved
-Adequacy of the methodology
or activity
-Impact on cultures and societies
-Potential for regional, national,
or international recognition
- Personnel, Facilities, and
Project Mgt
-Qualifications of the applicant
to conduct the research
-Availability of facility space
and equipment
-Soundnessof the project
management plan
- Personnel, Facilities and
Project Mgt
-Qualifications of the applicant
to engage in the creative
activity
-Availability of facility space and
equipment
-Soundness of the creative
activity management plan
- Project Relevance
-Documented evidence that the
work aligns with the University
mission for research and
teaching
- Project Relevance
-Documented evidence that the
work aligns with the University
mission for creative activity
and teaching
- Leverage
-Potential for leveraging the
project to gain external
funding.
-Identification of potential
funding sources.
- Leverage/Recognition
-Potential for developing external
funding opportunities or other
external resources (e.g. forums
for artistic recognition)
applicable to a specific
disciplinary area.
The Dean for Research and Graduate Studies in consultation with the Creative Activities
and Research Council will make the final selection of projects to be awarded.
Reporting Requirements
- A final report must be submitted to the Dean for Research and Graduate Studies by
January 31st following the project year. It should include the following elements:
a. Description of results of a project or activity.
b. Plans for further work including a timeline for submitting proposals to external-
sponsoring agencies (list specific agencies) or obtaining external (e.g third-party)
support for research or extending the work of a creative activity.
c. Listing of publications and presentations resulting from a research project or
creative endeavor, such as a listing of shows, competitions or the like for creative
works. Publications do not have to be published for reporting purposes;
information on publications in preparation or submitted should be provided.
d. Financial report correlating project or creative activity expenditures with the
proposed budget.
2. There is no page limit; however, reports should be concise when summarizing
results and activities.
General Timeline
Proposal Announcement
August 2010
Optional Submission to Colleges/Units (if college/Unit wishes to provide assistance
with revisions)
Determined by college/unit
Proposal Submitted to Deanfor Research and Graduate Studies
October 6, 2010
Review Proposals by Panel Completed
Mid November
Awards Announced
Late November/
Early December
Common Mistakes
The following is a list of common mistakes found in grant proposals, in general, and
specifically in CARIP proposals.
- The proposal has typographical errors, misspelled words, and/or grammatical errors.
- Using etc, after listings which is too open ended, vague and not specific.
- A proposal is too broad for the funds requested and/or time allowed.
- A hypothesis, research question, or scholarly purpose of an activity, is not clearly
stated; therefore, the reviewers do not grasp the significance of the problem to be
investigated or the creative endeavor to be pursued.
- The goal or anticipated outcome of the project or activity is not defined, or is vague.
- The project or activity description is too technical, not allowing for adequate understanding
by non-discipline reviewers.
- The project or activity description, design and plan is poorly organized.
- For research projects, the experimental design and statistical analysis is flawed.
- Budget calculations are incorrect or appear inflated.
- “Southeastern” should be spelled out in all instances, the abbreviations SLU or SELU
should not be used.
The single most important activity that improves the competitiveness of a proposal
is to have the proposal reviewed (by someone other than the PI).
- Have someone in the discipline review the proposal.
- Have someone unfamiliar with discipline or proposed work review the proposal.