Satisfactory Academic Progress Policy

Effective July 1, 2011

Federal regulations require that all students receiving Federal Title IV Financial
Aid funds maintain standards of satisfactory academic progress in the pursuit of their
degree or certificate. Satisfactory academic progress (SAP) is defined as meeting
the GPA Requirement, Percentage of Completion Requirement, and the Maximum Time Frame
Requirement. Federal regulations require that a student’s entire academic history
be considered. This includes semesters or terms during which the student did not receive
financial aid.


Satisfactory academic progress shall be monitored each aid year. An aid year includes
a fall, spring, and summer term. Notification will be sent after the spring term to
those not enrolled in the summer term and after the summer term to those that are
enrolled in the summer term. Students reaching Maximum Time Frame after the spring
term will be notified at that time.


This policy provides the framework for monitoring the standards for satisfactory academic
progress for students to be eligible to participate in the Federal Title IV financial
aid programs. To remain eligible, a student must:

  1. Maintain the required cumulative grade point average (GPA)

  2. Maintain the required percentage of completion

  3. Complete the degree or certificate within the maximum allowable time frame


Transfer Students

Transfer students must meet the minimum GPA requirements for Admission and be within
the maximum time frame in order to meet Satisfactory Academic Progress upon entering
the University.


GPA Requirement

  1. Freshman must maintain a minimum cumulative GPA of 1.75

  2. Sophomores, Juniors, and Seniors must maintain a minimum cumulative GPA of 2.0

  3. Graduates and Post Graduates must maintain a cumulative GPA of 3.0


Percentage of Completion Requirement

Students must progress toward completion of their declared degree/certificate while
maintaining a minimum 67% completion rate. The completion rate is calculated by dividing
the cumulative number of credit hours earned by the cumulative number of credit hours


Maximum Time Frame Requirement

To be within the maximum time frame and be eligible for financial aid, credit hours
attempted must not exceed the following:

Associate Degree Program

90 credit hours attempted

2nd Associate Degree Program

45 credit hours attempted beyond 1st Associate Degree

Bachelor Degree Program

180 credit hours attempted

2nd Bachelor Degree

60 credit hours attempted beyond 1st Bachelor Degree

Alternate Teacher Certification

45 credit hours attempted beyond 1st Bachelor Degree

Master Degree Program

48 credit hours attempted beyond Bachelor Degree

2nd Master Degree Program

25 credit hours attempted beyond 1st Master Degree


60 credit hours attempted beyond Master Degree or 7 years


Other considerations for maximum time frame are as follows:

  • The above limits are based on averages for the University’s certificate and degree
    programs. If a student is enrolled in a program that requires a greater number of
    hours, the additional hours will be considered.

  • A student who has reached the maximum time frame of hours attempted without earning
    a degree will not be eligible to participate in federal financial aid programs.

  • Students seeking double majors must complete their degree program for the primary
    major within the limits set for that major. Students requiring more hours to complete
    their double major program of study may appeal for extended hours.

  • Students seeking a third bachelors or masters degree will not be eligible for federal
    financial aid.


Financial Aid Suspension

Students who fail to meet the minimum Satisfactory Academic Progress Requirements
will be placed on financial aid suspension. Students placed on Academic Suspension
will automatically be placed on financial aid suspension. Students on financial aid
suspension are NOT eligible to receive federal financial aid. The mere passage of time will not restore
eligibility to a student who has lost eligibility for failure to make satisfactory
academic progress. The student may appeal the Financial Aid Suspension if unusual
circumstances beyond their control prevented them from meeting satisfactory academic
progress (see appeal process).


Please Note: If an SAP review makes it clear that a student cannot mathematically complete his/her
declared degree/certificate program or cannot raise his/her cumulative GPA to the
minimum within the maximum time frame allowed, the student will be placed or will
remain on financial aid suspension.


Appeal Process

A student may appeal the loss of financial aid eligibility if extenuating circumstances
interfered with the ability to meet satisfactory academic progress standards. In order
to appeal the loss of financial aid eligibility, the student must submit an appeal
form explaining the extenuating circumstances that resulted in the lack of academic
progress and documentation to support extenuating circumstances. To complete the appeal
process, the student may be required to submit an academic plan provided by the student’s
department or may be assigned an academic plan by the Financial Aid Appeal Committee
or designee.

Circumstances must meet one of the following criteria:

  • Prolonged illness, medical condition, or injury to student or immediate family member

  • Death of an immediate family member

  • Extenuating circumstances beyond the student’s control

Appeal must include the following information:

  • Completed appeal form (

  • Circumstances and how the circumstances affected academic performance

  • Dates and time periods involved

  • Explanation of how your situation has changed and the steps you are taking to resolve
    the circumstances

Documentation may include:

  • Physician’s letters and hospital records (must include dates of illness and recovery

  • Death certificate or obituary

  • Court or police documents

  • Letters from third party professionals on his/her letterhead

Students who have exceeded the maximum time frame must include additional information:

  • Explanation of why you were unable to complete your program within the time frame
    allowed for your degree

  • Number of hours needed to complete current degree and intended graduation date

  • Copy of your academic degree plan listing all remaining classes needed to graduate


ATTENTION: In order to be eligible for financial aid for a semester in which the financial aid
has been suspended, an appeal must be approved prior to or during that semester. To
ensure that an appeal is reviewed, students must submit their appeal no later than
two weeks prior to the end of the semester. Appeals will NOT be considered for a semester that has already ended. No appeal will be accepted without
supporting documentation. The appeal may not be based upon the need for financial
aid assistance or the lack of knowledge that the financial aid assistance was in jeopardy.
It is the responsibility of the student to pay all outstanding balances on his/her
account while waiting for an appeal decision.


Appeals may be mailed to The Financial Aid Appeals Committee, Southeastern Louisiana
University, SLU 10768, Hammond, LA 70402, or faxed to 985-549-5077.


Appeal Decisions

  • Requires approximately 10 business days

  • Notification will be mailed to the student’s financial aid address currently on file

  • If approved, financial aid will be awarded on a probationary period for one semester


Regaining Financial Aid Eligibility

Financial aid eligibility can be re-established after the student improves their academic
record to meet the minimum standards required by the SAP Policy, without the assistance
of financial aid funds. Similarly, financial aid eligibility can be re-established
by successfully appealing your suspension.


Approved Appeals and Satisfactory Academic Progress Probation

For approved appeals, the student will be placed on Satisfactory Academic Progress
Probation. (Financial Aid SAP Probation is for financial aid purposes only and is
separate from academic standing probation.) While on Satisfactory Academic Progress
Probation, certain conditions for academic performance will be set and monitored.
Students with approved appeals will be informed of the probationary conditions.


Students placed on ‘Probation’ regain eligibility for financial aid if:

  • The student meets ALL of the Standards of Satisfactory Academic Progress by the end
    of one subsequent period of enrollment; or

  • The student is placed on an academic plan leading to graduation that, if followed,
    ensures that the student is able to meet ALL of the Standards of Satisfactory Academic
    Progress by a specific point in time.


Students who meet all of the Standards of Satisfactory Academic Progress while on
‘Probation’ will be placed in ‘Meets SAP’ at the conclusion of the period of enrollment
or academic plan period. Progress in an academic plan is measured at the end of each
period of enrollment. Students who do not meet all of the Standards of Satisfactory
Academic Progress or academic plan requirements while on ‘Probation’ will be placed
on ‘Suspension.’




Attempted Credit Hours includes all hours (courses) enrolled in which a grade was received, including W,
P, NC, U, I, F. Also included are non-credit remedial, repeated, transferred, academic
renewal and ESL course hours. The standards apply to all students applying for federal
financial aid, regardless of whether or not financial aid was received.

Cumulative Grade Point Average is computed on all hours attempted including repeated course work and all transfer
work accepted by Southeastern.

Probation is the SAP status of students that have been placed on ‘suspension’ and have an approved

Academic Plan is a plan developed by the student’s department, Financial Aid Appeal Committee or
designee as a plan of action for the remainder of the student’s academic career or
a minimum of four terms unless graduating.