Candidate Travel Instruction Sheet

Candidate Travel Instruction Sheet


Typical Allowable Expenses for Candidates Interviewing

at Southeastern Louisiana University

(As Established by Louisiana State Travel Regulations)


Mileage @ 51¢ per mile Both in-state and out-of-state travel will adhere to same reimbursement rules when driving a personal vehicle.

 

Over 99 miles the candidate must:

  • rent a vehicle from the Enterprise Rent-A-Car's State Motor Pool Rental Contract; or
  • be reimbursed for 99 miles and cannot be reimbursed for mileage over 99 miles.

 

For out-of-state travel, when an employee elects to drive instead of flying, the candidate is limited to reimbursement of 99 miles when using a personal vehicle.  The employee can request a rental car if they can demonstrate it is a lower cost than the flight.

 

A Travel Approval for Non-State Employee form must be completed in order to receive mileage reimbursement.

 

Airfare (State Rate or Lowest Logical) Search Committee contact should advise candidate of what their maximum allowable rate is for reimbursement prior to candidate making their arrangements.

 

Parking (Receipt Required)

 

Shuttle/Taxi (Receipt Required) Allowable for transportation from Airport to Hammond and return only.

 

Meals (Per Diem, per allowable schedule for Hammond) $9 Breakfast, $13 Lunch, $24 Dinner

 

Rental Car (May be allowed under certain circumstances for in-state travel.) Please contact your Search Committee contact to discuss what options may be available BEFORE renting a vehicle or you will be reimbursed as indicated in the mileage section above. A Vehicle Rental Request Form and a Hold Harmless Agreement must be completed in order to receive reimbursement.

Lodging* State Rate maximum in Hammond $77/night other rates may be available outside of the Hammond area. (A receipt showing a $0 balance will be required for reimbursement and should be obtained when checking out of the hotel.)

 

*Note: When scheduling accommodations with local hotels, you should ask if they can provide a room at the “state rate” of $77 per night. Advise them that you are traveling on official state business for Southeastern Louisiana University. If you are unable to book a room at this rate, it is advised that you contact the search committee chairperson to discuss other options. A list of local hotels, and their telephone numbers, is provided below.



HOTEL/MOTEL PHONE CITY APPROX. DISTANCEFROM CAMPUS
Hemmerling Guest House (985) 542-5484 Hammond 1.9 Miles
Lexington Inn (985) 345-0003 Hammond 1.9 Miles
Comfort Inn (985) 429-0120 Hammond 2.1 Miles
Super 8 Motel (985) 429-8088 Hammond 2.1 Miles
Hampton Inn (985) 419-2188 Hammond 2.2 Miles
Magnuson Grand Hotel (985) 345-0556 Hammond 2.7 Miles
Motel 6 (985) 542-9425 Hammond 2.7 Miles
Supreme Inn (985) 345-1900 Hammond 2.9 Miles
Colonial Inn (985) 345-2953 Hammond 3 Miles
Days Inn (985) 419-1000 Hammond 3 Miles
La Quinta Inn & Suites (985) 345-4742 Hammond 3.8 Miles
Friendly Inn (985) 542-9939 Hammond 4.1 Miles
Microtel Inn & Suits by Wyndham (985) 370-7378 Ponchatoula 5.7 Miles
Carter Plantation (225) 294-7555 Springfield 9.8 Miles


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