Registering an Activity

Registering an Activity


For questions contact the Office of the Assistant Vice President for Student Affairs 549-3792


14 Days Out

Register activities involving alcohol

7 DaysOut

Register activities not involving alcohol

On Campus Events

 

  • Contact the building head of the facility you wish to use prior to submitting the Registration of Activities Form to determine facility's availability

 

  • For organizations wishing to hold events in the Student Union after hours (after 10pm Monday-Thursday) or on weekends, the organization must contact the Director of the Student Union prior to submitting the Registration of Activities Form

 

  • Complete the Registration of Activities form. The event is not approved until the student receives approval via email from the Office of the Assistant Vice President for Student Affairs

 

  • If activity requires chairs, tables, or trash cans from the Physical Plant, organizations must complete the Service Request form14 days prior to the event

 

  • If alcohol is involved, 8 student sober monitors must be listed on the Registration of Activities form and meet with the Assistant Vice President for Student Affairs and sign the required forms by 4:30pm on the last full business day before the event

 

  • The 8 non-drinking monitors must include the following members of the organization: President, Vice President, Social Chair, Treasurer, Faculty Advisor, and three other senior active members

 

  • The organization's official advisor must be present at the event if alcohol is present. The advisor can designate a substitute faculty or staff member if cleared with the Assistant Vice President for Student Affairs by 4:30pm on the last full business day before the event

 

  • If activity requires university police officers (example- on campus dances/parties),the activitymust be registered 21 days prior to the event. The Assistant Vice President for Student Affairs will determine how many officers must be present

 

Off Campus Events

 

  • Complete the Registration of Activities form. The event is not approved until the student receives approval via email from the Office of the Assistant Vice President for Student Affairs

 

  • If alcohol is involved, 8 student sober monitors must be listed on the Registration of Activities form and meet with the Assistant Vice President for Student Affairs and sign the required forms by 4:30pm on the last full business day before the event

 

  • The 8 non-drinking monitors must include the following members of the organization: President, Vice President, Social Chair, Treasurer, Faculty Advisor, and three other senior active members

 

  • The organization's official advisor must sign the sober monitor form and be present at the event if alcohol is present. The advisor can designate a substitute faculty or staff member if cleared with the Assistant Vice President for Student Affairs by 4:30pm on the last full business day before the event

 

 

Additional information on these policies can be found in the Student Organizations and Greek Life Policies and Procedures Manual

 

For more information on hosting events where alcohol will be served, please see the Alcohol Consumption Regulations



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