Quick Check Table

Purchase Requisition In Financial System

Yes

Yes

Yes

Yes

Contract Form
Scan Contract To System Req and Forward Original with Signature to Purchasing

Yes

Yes

Yes

Yes

Individual Questionnaire Form
(Scan Only) (all contracts with individuals or partnerships)

Yes

Yes

Yes

Yes

Resume of Consultant
(Scan Only) (principal investigator or individual)

Yes

Board of Director’s Resolution
(Scan Only) (any corporation; includes Limited Liability Corp)

Yes

Yes

Yes

Yes

Goals / Performance Measures / Monitor Plan/Certification Statement
(Scan Only) (for contracts over $5,000)

Yes

Yes

Yes

Yes

Disclosure of Ownership
(Scan Only) (photocopy of filing with Secretary of State)(most corporations – click for exceptions)

Yes

Yes

Yes

Yes

Certificate of Authority
(Scan Only) (photocopy of Secretary of State certificate)(non-resident corporation)

Maybe

Maybe

Maybe

Maybe

Affidavit of Non-Collusion
(Scan Only)

Architects / Engineers

Certificate of Insurance
(Scan Only)

Architects / Engineers

Explanation Letter
(Scan Only) for contract over $2,000 submitted after start date

Yes

Yes

Yes

Yes

Justification Letter
(Scan Only) for use of out-of-state contractor(For contracts over $49,999)

Yes

Yes

Yes

Yes

Justification Letter
(Scan Only) for contract in excess of 12 months

Yes

Yes

Yes

Yes

Contractor Payment – Receive in Financial System for Services Completed or Rendered

Yes

Yes

Yes

Yes

Contractor Original Invoice
(Forward to Controller’s Office)

Yes

Yes

Yes

Yes

Performance Evaluation
(Forward to Purchasing Dept.)

Yes

Yes

Yes

Yes