Submitting Contracts

Submitting Contracts

Any contract over $2,000 and up to $20,000

Any contract over $2,000 and up to
$20,000 submitted to the Purchasing Department on or after the
contract’s commencement date should be accompanied by a memo of
explanation as to the reason why the contract was not submitted
in the prescribed time period prior to the commencement date of
the contract.

Any contract or amendment to a contract over:

$2,000 and up to $20,000

Any contract or amendment to a contract over $2,000 and up to
$20,000 to be processed after the termination date of the contract
must be forwarded by the Contract Coordinator to the respective
Vice President of his or her Division with an appropriate memo of
explanation. If the terminated contract is sent directly to the
Purchasing Department, the contract will be returned to the
Contract Coordinator without any action taken. Terminated contracts
must have the approval of the appropriate Vice President before the
contract will be processed and payment will be made.

Any contract or amendment to a contract over $20,000

Any contract or amendment to a contract over $20,000 submitted
to the Purchasing Department after the termination date of the
contract will be returned to the Contract Coordinator. Instructions
will be given to the Contract Coordinator for seeking Division of
Administration approval for payment of any outstanding invoices on
an expired contract.