End of Year Timeline for Purchasing and Payment Activities

P-Card Activity Deadlines
Activity Deadline Notes
P-Card Transactions 5/21/2026 P-Card purchases will not be allowed after this date. Note: This includes purchasing items with personal credit cards or other methods and then seeking reimbursement.
P-Card Reconciliations 6/4/2026 Transactions must be reconciled by close of business.
P-Card Supervisor Approvals 6/4/2026 Supervisor approval must be completed by close of business.
Other Transaction Deadlines
Activity Deadline Notes
Requisitions for Goods and Services 5/21/2026 Requisitions for FY 2025-26 must be entered in Workday. Any requisition entered before the deadline must be able to meet receiving guidelines as set forth below.
Supplier Invoice Requests 6/17/2026 Supplier Invoice Requests with corresponding invoices must be submitted by 5:30pm. If additional requests are needed after this deadline, contact Accounts Payable. Receipts must be entered against Purchase Orders in Workday. Contact your Procurement Specialist by 5:30 on June 30th to report any goods not received or services not completed.
Receipt of Goods or Services 6/25/2026 Receipts must be entered against Purchase Orders in Workday. Contact your Procurement Specialist by 5:30 on June 30th to report any goods not received or services not completed.
Travel Activity Deadlines
Activity Deadline Notes
Spend Authorizations 6/4/2026 Spend Authorizations for all FY 2025-26 travel must be submitted by 06/04/2026.
Expense Reports for Travel Ending 5/31/26 or Sooner 6/4/2026 Expense reports for travel ending 05/31/2026 or sooner are due by 06/04/2026.
Expense Reports for Travel in June 2026 7/7/2026 Expense reports for travel in the month of June 2026 must be completed by 07/07/2026.

To enable Southeastern to meet the year-end reporting requirements of the Division of Administration and the Office of Statewide Reporting and Accounting Policy, we ask that you take note of the following deadlines established for the current fiscal year, 2025-2026:

End of Year Purchasing Timeline

Note: Any need to purchase after the deadlines listed above will require pre‐approval up the chain of command through the appropriate Vice President.  

If you have any concerns with these deadlines, please contact the Purchasing Office (x2064) or the Controller’s Office (x2600) as soon as possible so that potential problems can be eliminated.

Your assistance in adhering to these deadlines is greatly appreciated.