How Do I Build a Class Schedule?

  1. Sign In to PeopleSoft Version 9. Remember to use CAPS when entering your User ID.
  2. Select Curriculum Management > Schedule of Classes > Schedule New Course.
  3. On the Schedule New Course page, complete following fields before you do a search:
    • Academic Institution: Should be auto populated with SLULA.
    • Term: Key in the Term or click the magnifying glass next to the Term textbox. Click the Lookup button to find the desired term.
    • Subject Area: Key in the Subject Area or click the magnifying glass next to the Subject Area textbox. Click the Lookup button to find the desired term.
  4. Click the Search button, and a Search Results List of all courses in the subject area you specified will appear. Click on the desired course. The Basic Data page will be displayed.
  5. On the Basic Data page, complete the following fields:
    • Session: Click the magnifying glass next to the Session field and then click the Lookup button to find the correct session.
    • Class Section: Key in Section Number. Be sure to use proper Section Extensions.
    • Campus: Key in “MAIN.”
    • Location: Defaults to “Hammond.” Click the magnifying glass next to the Location field and then click the Lookup button to make necessary changes.
    • Course Administrator: Key in Department Head ID or click the magnifying glass next to the Course Administrator field and then click the Lookup button to find the correct ID.
    • Course Topic ID: If the course has been set up with Course Topic options, include the option here. 
  6. On the Meetings page, complete the following fields:
    • Meeting Pattern: Faculty ID field - Enter Building and room in the Facility ID field. If no room is available, leave Facility ID blank. Otherwise, The Office of the Registrar will assign rooms.
    • Pattern: Click the magnifying glass next to the Pattern field and then click the Lookup button to select a pattern.
    • Meeting Start/Meeting End Time: Key in Meeting Start and End Time.
    • Topic ID: If you would like to assign a Topic ID to a specific meeting pattern, select it here. If you have a topic that is not included, add it to the Free Format Topic field. 
  7. Under Instructor for Meeting Pattern, complete:
    • Assignment Tab:
      • ID - Key in the instructor’s University “W” number or click on the magnifying glass and then click the Lookup button to select the instructor.
      • Instructor Role - Auto-populates as “Prim Instr.” Click the drop down button to make any desired changes.
      • Print - If the box is checked, the Instructor’s name will show in the students’ class search results. Uncheck if you do not want the instructor’s name to be displayed.
      • Access - Click drop down button and choose “Post.” This gives the instructor access to the class grade roster to enter grades.
    • Workload Tab:
      • Assign Type - Click the drop down button and choose correct Assign Type.
      • Workload - Should default to the correct workload hours. If necessary, select the hours listed and key in any changes
  8. On the Enrollment Control page, you will need to complete the following fields:
    • Class Status: Auto-populates as “Active.” Click drop down button to make changes
    • Consent: Defaults as “No Consent.” Click the dropdown button to make any necessary changes.
    • Request Room Capacity: Key in Room Capacity. This is the number of students the room needs to accommodate.
    • Enrollment Capacity: Key in Enrollment Capacity. This is the number of students allowed to enroll in the class. Enrollment capacity can never exceed room capacity.
  9. If you would like to attach notes to a class, click on Notes page, and complete the following fields:
    • Note Nbr: Key the note number in to the Note Number field or click the magnifying glass next to the Note Number field and the click the Lookup button to select a Standard Note.
    • Free Format Text Box: Click Copy Note button, and the note will appear at the bottom box or key the note in to the Free Format Text box.
  10. Click the Save button to save your work.
  11. Remember to Sign Out of PeopleSoft when you have finished your session.

Things to Remember

On the Basic Data Page:

  • To create another class section(s):
  • Click the at the top right corner of Class Sections to add new section(s).
  • Click the on the green bar to scroll between section(s).
  • To complete class section(s) for another course, click the Return to Search button located at the bottom of the page.

On the Meetings Page:

  • If there is more than one instructor, click the under the Instructors Meeting Pattern section to add a row.

On Notes Page:

  • To add another note, click the under the Class Note bar.