Submitting & Publishing Pages

Submitting a Page for Approval

Once an OU Campus user has edited the content or properties of a page, they must send those changes to their designated approver before it can be published to the Southeastern website. 

Below are instructions on how to send a page for approval.

 

1. Open the page in editor view.

Open the page in the page editor. "Check out" the page if it is not already checked out to your account. Click the Submit for approval button.

 

Send for approval

 

 

2. Send the page to your approver.

Fill out the Subject and Message fields with short and descriptive information about the changes you have made to the page. It is recommended that you leave the Send external email option checked. Click Submit.

Note: A page will remain "checked out" to your account until you click Submit. Upon doing so, the page will be "checked out" to your approver until he or she approves or declines your changes.

 

Send to approver

 

 

3. Check page approval status.

After you have submitted a page for approval, you may check its status from the Workflow page, located under the Dashboard tab on the OU Campus navigational bar. Click Outbox to view pages which have been approved or declined. 

Once pages have been approved, they will be flagged as "Approved" and may be deleted from your outbox.

 

Check approval status

 

 

Approving a Page

Approvers in OU Campus enjoy the same editing permissons as contributors, but more importantly, they are responsible for approving the work of the contributors assigned to their department's website. While approvers may publish their own work automatically, the work of contributors will not deploy to the live website until it is reviewed and accepted by an approver.

Below are instructions for how to approve or decline a contributor's work.

1. Navigate to your Workflow.

After logging in, if you are not already on the Workflow page, click on the Workflow link under the Dashboard tab.

Click the link under the File section to expand and review the pending changes. In the example below, the contributor has titled their message for approval as "Updates to About Page."

 

View workflow

 

Workflow inbox example

 

2. Review the page's changes.

The contributor should have provided some brief detail of the changes they made to the page. Click the File link to preview the updated page.

Note: If you are unsure of the changes made by the contributor, you may compare the updated page to a previous version. To do so, click the File link and then click the Version button from the page action toolbar.

 

View the page pending approval

 

3. Accept or decline the changes.

If accept the changes made by the contributor, click the Publish Now button to proceed with publishing. 

Decline & Keep will check the page back into the system without publishing it and keep all of the changes in place. A separate message can be sent indicating any additional changes that may be desired.

Decline & Revert will check the page back into the system without publishing it and remove all changes, reverting the page back to its previous version, again allowing for a separate message to be sent with the reasoning.  

 

Publish the page

 

4. Publish the page.

Click the Publish button. This will immediately deploy the updated page to the Southeastern Website.

 

Publish

 

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