Rental Pricing and Guidelines

 

UNIVERSITY CENTER ROOMS, SEATING, RENTAL FEES

Room

Seating

1/2 Day Minimum

Full Day

110A/110B/120A/120B Locker Rooms                $   75.00
122 (currently unavailable) 40 classroom $   75.00 $ 125.00
125 (currently unavailable) 60-70 classroom $ 100.00 $ 175.00
127 (currently unavailable) 40 classroom $   75.00 $ 125.00
122,125, 127 (currently unavailable) Suite set-up (140 classroom style) $ 200.00 $ 350.00
133 190 permanent seating $ 165.00 $ 300.00
139 80-90 classroom style $ 100.00 $ 175.00
210 20-25 conference style $   75.00 $ 125.00
211 20-25 conference style $   75.00 $ 125.00
211-B 20-25 conference style $   75.00 $ 125.00
St. Tammany Room Hospitality/Conference Seating for up to 16 $ 100.00 $ 175.00
VIP Suite Dressing Rooms/Lounge   $ 200.00
Arena Greater of: $2850.00 per day or 10% of gross gate receipts per event. (Total Gate Receipts less sales tax)

 

NOTE: All rentals after hours OR on weekends, will also be charged Out-of-Pocket
expenses for all necessary additional staffing, i.e. Custodial, Sound Technician, University Police. Additional set-up charges are applicable if other than standard room set up is used. (See below)

Rooms with hardwired Internet connectivity are 127, 133, 139, and the Arena
Free wifi is available.

NOTE: $1,000,000 liability insurance policy is required for all rentals. (See insurance requirements below)

University Center Amenities:

  • Computers installed in Room 133 and 139 with ceiling mounted projectors
  • Portable table top lectern with microphone
  • Table/riser skirting (hunter green available)
  • 10x15 Projector Screen
  • 6x9 Projector Screen

 Additional Charges:

ARENA    
FLOOR SEATING SET UP *Basic-Up to 500 chairs $    100.00
  Full- 500-1000 chairs $    150.00
**Additional charge to cover basketball court if necessary $    125.00
STAGE SET UP *Basic-Up to 12x24 $    100.00
  Large- 18x24 or larger $    150.00
**Stage set up includes draping, stairs, and backdrop curtains
PORTABLE RISERS (4x8 w/9", 15" or 24" height)  (Each) $       5.00
PLANT RENTAL: (Need minimum 3-day notice)   
  Ferns, Shefflera or Ficus Trees  (Each) $   10.00

 

ARENA CLEANING *1000 attendees $    200.00
(Based on event attendance) 1000-2500 attendees $    300.00
  2500 + attendees $    400.00
*MINIMUM CHARGE


DEFINITION OF OUT-OF-POCKET EXPENSES:
Any university personnel (custodial, sound technician, building engineer and university police) required to work the event with overtime and/or regular wages charged.Determination of university personnel decided by University Center Director according to event needs and UC needs.

All set up, clean up and equipment rental costs.
All security decisions (such as number of security personnel working an event) to be determined by the Director of University Police.
It can be left to the discretion of the UC Director to calculate an estimate of out-of-pocket expenses and use that amount (figured prior to event) rather than using actual hours. Using this figure, the leasing party will pay a flat rate agreed upon prior to the event. This will be done with personnel agreed on prior to the event. Any additional personnel added after estimate is made will be included as a separate billing item (expense) after the event.

NOTE -- For events with estimated charges totalling under $1,000, a facility use reservation form is required. For events with estimated charges at or exceeding $1,000, a contract must be signed by the third party renting organization and by the Administration of Southeastern. The LESSEE shall return a signed agreement no later than fifteen (30) days prior to date of event.

On-campus departments or student organizations must have an approved registration of activity from the Office of the Assistant Vice President for Student Affairs prior to the event. 

DEPOSIT/DATE COMMITMENT

Event dates are confirmed once a signed contract has been received and fully executed by Southeastern's Administrative signature. Futhermore, a down payment of 50% of estimated total event expenses is due 30 days before your event.

SCHEDULING

Scheduling of all events will be handled by the Director of the University Center and his office. The Athletic Department shall have first priority for scheduling of intercollegiate games and scrimmages. As soon as a schedule is arranged, a copy should be provided to the director. Any changes should be made with the concurrence of the director. Annual university department sponsored events should have second priority.

Rental to outside parties will be made in coordination with athletic and university sponsored events. Scheduling will take into consideration the amount of time for set-up, the event and breakdown/clean-up after the event.

**Cancellations are to be made no later than forty-eight (48) hours in advance of the event. Failure to notify all concerned parties may result in loss of scheduling privileges, liability for charges for service or personnel.

FOOD SERVICES
Catering can be provided for meeting rooms and the arena. Food can be purchased from Aramark through the University Center. Any outside catering service may be used, but they must provide the UC with a $1 million liability insurance policy (see insurance requirements above).

OUTSIDE FOOD OR DRINKS ARE NOT ALLOWED IN THE FACILITY FOR ANY EVENTS-ATTENDEES MAY BE ASKED TO LEAVE THE FACILITY IF THEY ARE FOUND TO HAVE OUTSIDE FOOD OR DRINKS.

Rules for events with alcohol must conform to University policies, including, but not limited to insurance and security.

CONCESSIONS
Concessions are handled exclusively by Southeastern Athletics. Any group attempting to provide or sell refreshments for events MUST receive approval of Southeastern Athletics.

Southeastern Athletics will be responsible for having concessions operating for ANY activity in the arena upon request of the sponsoring parties or the director of the UC.

 

UNIVERSITY CENTER RENTAL POLICIES

Insurance Requirements

A. Workers' Compensation and Employers Liability (If applicable): Workers' Compensation limits as required by the Labor Code of the State of Louisiana and Employers Liability coverage. The insurer shall agree to waive all rights of subrogation against the University, its officers, officials, employees and volunteers for losses arising from work performed by the Lessee for the University.

B. Comprehensive General Liability : $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. "Claims Made" form is unacceptable. The "occurrence form" shall not have a "sunset clause". The policies are to contain, or be endorsed to contain, that the University, its officers, officials, employees, Boards and Commissions and volunteers are to be added as "additional insured" as respects liability arising our of activities performed by and on behalf of the Lessee; products and completed operations of the Lessee; premises owned, occupied or used by the Lessee.

C. Automobile Liability (If applicable): $1,000,000 combined single limit per accident, for bodily injury and property damage. The policy shall provide coverage for owned, hired, and non-owned coverage. If an automobile is to be utilized in the execution of this contract, and the Lessee does not own a vehicle, then proof of hired and non-owned coverage is sufficient.

The Certificate of Insurance is to be provided to the University at least ten (10) business days prior to the commencement of any program or activity in the University facility.