NO FORM PRINTING OR OFF-SET PRINTING FOR UNIVERSITY PURPOSES OF ANY TYPE OR DOLLAR AMOUNT SHALL BE PRINTED BY AN EXTERNAL PROVIDER until approved prior to purchase by the SLU University Communications and Creative Services Office for design and content, and SLU Purchasing for funding verification and legitimate method of purchase.

 

All form and off-set printing needs may be purchased from any of the following:

 

• LSU Graphic Services
  
• State Contract Vendor
  
• Hudson Vendor up to $5,000
• Document Source up to $5,000
• Competitive quotes if the total cost over $5,000 up to $15,000
• Local or other Louisiana vendor if total cost $5,000 or less

 

For Purchases Exceeding $5,000

 

Form and off-set printing specifications shall be attached to the system requisition. For items to be reprinted, (3) samples should be delivered to the Purchasing Department with any required changes marked. If the requisitioner should require a proof for review, a statement of "PROOF REQUIRED" shall be listed in the body of the specifications.

 

Each requisitioner is responsible to submit his or her request well in advance of the required need. If information to be included in the printed material will not be ready until prior to the need, the requisitioner should still submit the request and specifications for processing to establish the vendor to do the job. The following time guidelines should assist the requisitioner in requesting a realistic delivery date:

 

A. State Contract Vendor:

 

Allow at least (45) days for processing and delivery. An additional (5) working days for each proof required to be reviewed.

 

B. Competitive Bid Items:

 

Allow at least (60) days for processing and delivery. An additional (5) working days for each proof required to be reviewed.

 

C. Hudson Vendor:

 

Allow at least (30) days for processing and delivery. An additional (5) working days for each proof required to be reviewed.

 

D. Document Source:

 

Allow at least (30) days for processing and delivery. An additional (5) working days for each proof required to be reviewed.

 

Cost Box Legislation Enacted

Under legislation enacted in the last session, institutions of higher education must now place a “cost box” on brochures, magazines and certain other publications for mass distribution. Excluded from this requirement are any publications of an academic or scholarly nature, leaflets, postcards, or brochures of no more than two pages designed to promote the institution. (Examples: syllabi, course packs, commencement programs or other documents that support academic work.) However, this information must be included in an End of the Year Report to be produced by the Office of University Communications and Creative Services and must include the “work cost” of using a public employee or employees to produce the piece.

 

Additional information, including the precise wording of the cost box, reporting requirements and an FAQ piece, will be forthcoming as more information on this requirement is obtained. In the meantime, any questions should be directed to the Office of University Communications and Creative Services at 985-549-2341.