Office Supply Purchases
All Departments shall obtain their departmental office supply needs through the Campus Bookstore (Follett Higher Education Group) or Office Direct (Hudson Initiative Vendor).
University Policy only requires "office supplies" to be purchased through the Bookstore and Baker Office & School Supplies, dba Office Direct (formerly Venable Office Equipment & Supplies). Items such as data processing CDs, diskettes, printer cartridges, cables and other data processing supply items are not restricted by the office supply policy, and may be made through any vendor source in accordance with State Procurement guidelines. Office equipment items such as chairs, desks, file cabinets and other movable nonconsumable furnishings may be made through any source in accordance with State Procurement guidelines.
Office supply purchases up to $1,000 shall be made using the P-Card. Purchase over $1,000 shall not be artificially separated to avoid entering a requisition in the financial information system.
The Southeastern Administration approved the use of a Tangipahoa Parish office supply business as a 2nd alternative option for purchasing office supplies. Office Direct in Amite, Louisiana, qualifies under the LA Dept of Labor's Small Business program. For purchases up to $15,000, a qualified small business may be used without competition under the Governor's Small Purchase Executive Order as long as the cost can be documented as reasonable. If the purchase is $5,000 or less, no support documentation would be necessary and the P-Card is to be used to make the transaction if not exceeding $1,000. For a purchase of office supplies fromOffice Directexceeding $1,000 up to $5,000, the purchase will need to be entered in the financial system for budget reasons.
Office Direct can be contacted at 985-748-7000. Fax number: 985-748-7022. The Office Direct contact person is Sharon Venable at firstname.lastname@example.org. Venable Office will make desktop delivery to the department location. It is most important that a building name, room number, a contact name and telephone number be given to Venable on ordering. No office supply purchases should be directed to be delivered to Central Receiving. Office Direct can be accessed online at: www.buyofficedirect.com.
Any exception to purchase office supply items from sources not outlined above must be approved prior to purchase by the Director of Purchasing.