Attachment A

Attachment A Travel, Lodging, Meals, and other Expenses


 

Rvsd. 12/2012


Any travel, lodging, meals and other expenses to be performed under the Contract shall be in accordance with Louisiana Division of Administration Policy & Procedure Memorandum 49 (PPM 49). Travel and other reimbursable expenses excluded from the maximum contract fee shall be invoiced by the Contractor with required receipts attached. All requests for reimbursement shall be in accordance with the Louisiana State Employee's Travel Guide as follows:


AIR TRAVEL

The State will reimburse contractors for air travel at the lowest logical airfare rate.

 

LODGING

The State will reimburse for hotel lodging in the Hammond area up to $77.00 plus tax; $96.00 plus tax in Baton Rouge; and $98.00 plus tax in New Orleans (Jul 1 - Sep 30) and $131.00 plus tax in New Orleans (Oct 1 - Jun 30). Original receipts will be required for reimbursements.

 

MEALS

The State will reimburse up to $41 per day (breakfast up to $8.00, lunch up to $12.00, and dinner up to $21.00). Receipts are not required for routine meals within these allowances.

 

MILEAGE

The State will reimburse contractors at a rate of $ .51 per mile when using personal or company owned vehicles. Mileage traveled should be recorded and mileage to be reimbursed shall be within the State allowable range from location to location traveled.

 

RENTAL CARS

State Travel Regulations provide for the use of rental vehicles while traveling on State business.  Rentals must be compact or intermediate for reimbursement. The State will reimburse for a rental car up to State rates plus taxes and reasonable gasoline. Original receipts will be required for reimbursement.

 

OTHER EXPENSES (Parking, Telephone, Baggage Tips, etc.)

The State will reimburse contractors for other travel related expenses in accordance with allowances outlined in the Louisiana State Employees Pocket Guide to Travel Regulations.

 

REIMBURSEMENT

The contractor will need to submit an itemized original invoice to the Contract Coordinator for all reimbursements unless otherwise indicated herein. Contractor will need to submit original receipts as required, including airline tickets or itinerary, for reimbursement to be processed.



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