Any travel, lodging, meals and other expenses to be performed under the Contract shall be in accordance with Louisiana Division of Administration Policy & Procedure Memorandum 49 (PPM 49). Travel and other reimbursable expenses excluded from the maximum contract fee shall be invoiced by the Contractor with required receipts attached. All requests for reimbursement shall be in accordance with the Louisiana State Employee's Travel Guide as follows:
The State will reimburse contractors for air travel at the lowest logical airfare rate.
The State will reimburse in accordance with PPM49. Receipts are not required for routine meals within these allowances.
The State will reimburse contractors in accordance with PPM49 when using personal or company owned vehicles. Mileage traveled should be recorded and mileage to be reimbursed shall be within the State allowable range from location to location traveled.
State Travel Regulations provide for the use of rental vehicles while traveling on State business. Rentals must be compact or intermediate for reimbursement. The State will reimburse for a rental car up to State rates plus taxes and reasonable gasoline. Original receipts will be required for reimbursement.
The State will reimburse contractors for other travel related expenses in accordance with allowances outlined in the Louisiana State Employees Pocket Guide to Travel Regulations.
The contractor will need to submit an itemized original invoice to the Contract Coordinator for all reimbursements unless otherwise indicated herein. Contractor will need to submit original receipts as required, including airline tickets or itinerary, for reimbursement to be processed.