Quick Check Table

What's Needed For Contracts Over $2,000 and Up To $49,999


For contract $50,000 or greater contact the Director of Purchasing at least (6) months prior to desired contract commencement date before proceeding if a Request for Proposal may be required.


What's Needed

Personal

Service

Professional

Service

Consulting

Service

Social

Service

Purchase Requisition In Financial System

Yes

Yes

Yes

Yes

Contract Form

Scan Contract To System Req and Forward Original with Actual Signature to Purchasing

Yes

Yes

Yes

Yes

Individual Questionnaire Form

(Scan Only) (all contracts with individuals or partnerships)

Yes

Yes

Yes

Yes

Resume of Consultant (Scan Only)

(principal investigator or individual)
   

Yes

 

Board of Director's Resolution

(Scan Only) (any corporation; includes Limited Liability Corp)

Yes

Yes

Yes

Yes

Goals/Performance Measures/Monitor Plan/Certification Statement (Scan Only)

(for contracts over $5,000)

Yes

Yes

Yes

Yes

Disclosure of Ownership (Scan Only)

(photocopy of filing with Secretary of State)

(most corporations - click for exceptions)

Yes

Yes

Yes

Yes

Certificate of Authority(Scan Only)

(photocopy of Secretary of State certificate)

(non-resident corporation)

Maybe

Maybe

Maybe

Maybe

Affidavit of Non-Collusion (Scan Only)  

Architects/Engineers

   
Certificate of Insurance (Scan Only)  

Architects/Engineers

   

Explanation Letter (Scan Only)

for contract over $2,000 submitted after start date

Yes

Yes

Yes

Yes

Justification Letter ( Scan Only)

for use of out-of-state contractor

(For contracts over $49,999)

Yes

Yes

Yes

Yes

Justification Letter (Scan Only)

for contract in excess of 12 months

Yes

Yes

Yes

Yes

Contractor Payment - Receive in Financial System for Services Completed or Rendered

Yes

Yes

Yes

Yes

Contractor Original Invoice
(Forward to Controller's Office)

Yes

Yes

Yes

Yes

Performance Evaluation
(Forward to Purchasing Dept.)

Yes

Yes

Yes

Yes

 

NOTE: Contract over $2,000 with actual, non-facsimile, signature of contractor shall be forwarded to Purchasing for Administration signature.  All other documents only need to be scanned and attached inside requisition.  Contract should be scanned and attached inside requisition.



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