More Bidding Information

Addenda Modifying Formal Bids

Addenda modifying invitation for bids shall not be issued within a period of (3) working days prior to the scheduled time for the opening of bids, excluding Saturdays, Sundays and any other legal holidays.

If the necessity arises to issue an addendum modifying an invitation for bid within the (3) working day period prior to the scheduled time for the opening of bids, then the opening of bids shall be extended exactly (1) week, without the requirement of re-advertising.


Addenda shall be sent to all prospective bidders known to have received an Invitation to Bid.


Bidding Time

Bidding time is the period of time between the date of distribution of the Invitation for Bids and date set for opening of bids. In each case bidding time will be set to provide bidders a reasonable time to prepare their bids. For bids over $30,000, a minimum of (21) days should be provided unless the Purchasing Department deems a shorter time period is necessary for a particular procurement. However, in no instance shall the bidding time be less than (10) days.  (LAC 34:I503)


Preparation Time for Solicitations and Ordering

The requisitioner should allow the Purchasing Department at least (5) working days to verify funding, and to prepare and solicit bids. A longer period may be required if the request is incomplete or lacks sufficient specifications. A (1) to (5) working day period may be required after bids are opened to evaluate and award bids, and to issue purchase orders. Purchase Orders may be issued for purchases over $1,000.. Vendor delivery time must be considered in planning the overall purchasing time required for a purchase.