A Purchase Requisition is used to communicate user needs, suggested sources of supply and the budget to be
expended for the purchase. No other method will be permitted unless authorized by
the Director of Purchasing.

 

The purchase requisition must be completed in its entirety to effectively communicate
to purchasing personnel and suggested suppliers or bidders. The purchase requisition
must reflect the budget unit number and the correct expense code to expend the purchase
to. Failure to adequately fund or supply all information on the purchase requisition
will result in the purchase or the solicitation process being delayed.

 

For equipment purchases or services over $5,000, detailed specifications must be included in the purchase requisition. Failure to
submit adequate specifications will result in the solicitation process being delayed.

 

Purchasing personnel process purchase requisitions in accordance with State statutes,
rules and regulations, and the executive order for small purchases. It is the responsibility
of all university employees expending funds managed by the University to be familiar
with and know State requirements for purchasing. Any exceptions to be made may be
discussed with purchasing personnel, but must be approved by the Director of Purchasing.