Faculty Policies


The Textbook Rental System is committed to ensuring the faculty that every student has the basic textbook for each course and providing textbooks to students at the most economical rate.

 

Maximum Number of Rental Books Per Course

  • The number of rental textbooks per academic course should not exceed two
  • Adoptions must be made by the course (not sections)
  • Adoptions should be agreed upon within the department and approved by the department head
  • One of the two adopted materials may be a digital access code or ebook

 

Length of Time a Book Must Remain Adopted

  • Rental textbooks must be used as a required material each semester the course is taught
  • Books must be used two years or 3 semesters, whichever is the greater time period

 

Types of Books Not Eligible for Adoption

  • Textbooks designed for a single semester use (ex. workbooks, course packs)
  • Textbooks that become outdated within a year (ex. tax manuals)
  • Textbooks for course with changing topic of study (ex. special topic seminars)
  • Spiral bound books
  • Paper books costing less than $50 retail 

 

Adoption Policies

  • Each semester the academic department should advise Textbook Rental of the textbooks that should be available for the courses offered by the department
  • Books in rental inventory must be used if the course is being taught
  • Once the rental textbook is adopted, retail book adoptions should not be mandated
  • In order to allow students to maximize their investment, faculty are required to use the adopted textbook for coursework

 

Adoption Procedures

  • Faculty may fill out and print the Textbook Rental Adoption/Discard Form online
  • Faculty must submit adoption form/information to the department head for approval
  • Department head will submit approved adoption form/information to Textbook Rental
  • Ineligible adoptions are returned to the department head with justification by Textbook Rental
  • Department head is responsible for informing faculty of ineligible adoptions

 

Adoption Deadlines

Traditionally, the course material adoptions are due by the dates below.  These may change slightly based on the academic planning process of the University.  The exact date will be communicated to the University prior to each adoption season. 

  • Adoptions for the Spring semester are due by October 15th
  • Adoptions for the Summer semester are due by March 15th
  • Adoptions for the Fall semester are due by April 15th

 

Desk Copy Policies

  • Academic department shall be responsible for securing all faculty desk copies of textbooks from the publisher
  • Textbook Rental may loan desk copies to the department if Textbook Rental determines additional copies are available.
  • Loaned desk copies must be returned to Textbook Rental before the end of the fourth week of class the department will be charged appropriate late fees