IMPORTANT SEMESTER INFORMATION AND CRITICAL DATES

Date:December 15, 2023 

To: Southeastern Faculty

From: Tena L. Golding, Provost and Vice President for Academic Affairs

RE: Spring 2024 Semester Informational Memo

 

Let’s Get Ready for Spring 2024! 

As you make final preparations for your classes, the information below is provided
to help ensure you include the required information on your course syllabi, are aware
of major deadlines, and remind you of some of the University policies relevant to
the management of your courses.  

Please be reminded of the following.

  1. Class Rosters:  Class rosters will be accessible online to department heads and faculty on the first
    day of classes.  Online rosters are updated as changes are made.  Please report all
    discrepancies early in the enrollment period.  Also, because federal regulations now
    require us to report for students receiving federal aid the date of last attendance,
    as established by the university policy, it is very important that faculty comply
    with University policy to maintain accurate participation records throughout the entire
    semester.
    If any student currently attending your class(es) is not on the roster, or is incorrectly
    listed for audit, please direct the student to the Office of the Registrar.
  2. All Classes should be delivered in the format specified in the Schedule of Classes/LEONet.
    The delivery format may not be changed once students have registered for the class.
  3. Course instruction must occur throughout the entire semester or term for which the
    course is scheduled. Instruction may not end before the last day of classes scheduled
    for the course in accordance with the University’s Academic Calendar.
  4. Final exams are to be given during the exam dates specified in the Academic Calendar.
  5. As per the Academic Continuity Plan, every class must be prepared to transition to remote delivery at any time. 

 

Important Dates

The Spring 2024 Academic Calendar is available at: 

https://www.southeastern.edu/admin/registrar/dates/calendar/spring-2024/index.html

Please ensure that your course syllabi correspond to the pertinent dates listed in
the Academic Calendar (first and last day of classes; drop/add period; withdrawal
and resignation deadlines; holidays;
 rental textbook return deadline). 

The important dates listed below are also provided in the Course Tools and Information
module of your Canvas Course.  You should include deadlines specific to the type of
class you are teaching (Term I, Regular Session, or Term II) on course syllabi.  

 

For Term I Classes

  1. Tuesday, January 16: First day of class and Drop/Add Period until 5:00 p.m. on January 17.
  2. Wednesday, January 31: ACADEMIC CHECKPOINT I
  3. Thursday, February 15: ACADEMIC CHECKPOINT II
  4. Friday, February 23: Last day to withdraw from Term I classes. Deadline at 12:30 p.m.
  5. Wednesday, March 6: Term I classes end
  6. Monday, May 13: Last day to return rental textbooks without a fine
  7. Friday, May 17: Student accounts will be charged for any rental books not returned by 12:30 p.m.

 

For Regular Session Classes

  1. Tuesday, January 16: First day of class and Drop/Add Period until 5:00 p.m. on Wednesday, January 17.
  2. February 15: ACADEMIC CHECKPOINT I
  3. Wednesday, March 13: ACADEMIC CHECKPOINT II and ACADEMIC CHECKPOINT for Graduate School
  4. Thursday, March 28; Last day to withdraw from classes or resign from the University. Deadline at 5:00
    p.m.
  5. Friday, May 3: Last day of classes
  6. Monday, May 13: Last day to return rental textbooks without a fine
  7. Friday, May 17: Student accounts will be charged for any rental books not returned by 12:30 p.m.

 

 For Term II Classes

  1. Tuesday, March 12: First day of Term II classes. Students may adjust their Term II class schedule until
    5:00 pm.  
  2. Wednesday, March 27: ACADEMIC CHECKPOINT I
  3. Wednesday, April 17: ACADEMIC CHECKPOINT II
  4. Friday, April 26: Last day to withdraw from Term II classes.  Deadline at 12:30 p.m. 
  5. Friday, May 3: Term II classes end
  6. Monday, May 13: Last day to return rental textbooks without a fine
  7. Friday, May 17: Student accounts will be charged for any rental books not returned by 12:30 p.m.

 

Grades and Academic Checkpoints

Grades provide important feedback to students regarding their academic progress. 
While faculty are expected to post all grades in Canvas in a timely manner, Academic
Checkpoints serve as an early alert and intervention strategy and are an essential
component in our efforts to improve student success and student retention rates. These
Checkpoints occur around the 1/3 and 3/5 points of the semester and provide students
with meaningful assessment of their academic progress.

Faculty are required toreport grades in Canvas by Academic Checkpoints I and II as described below.

  • For undergraduate courses, instructors must provide some type of evaluation and notification
    of standing in the course on or before Academic Checkpoint I and again on or before
    Academic Checkpoint II. This will ensure that undergraduate students have at least
    two graded assignments before the last day to withdraw from a class.

 

  • For graduate courses, instructors must provide some type of evaluation and notification
    of standing in the course on or before Academic Checkpoint II. This will ensure that
    graduate students have at least one graded assignment before the last day to withdraw
    from a class.

Please note that these checkpoints are the minimum. Students should have sufficient
feedback (i.e., graded homework, assignments, tests, etc.) throughout the entire semester
to know how they are progressing in the course. The more, the better.

 

Mid-Term Grades 

While Academic Checkpoints are required in all courses (including dual enrollment),
mid-term grades must be entered into LEONet for students in the following courses
(including dual enrollment):

  1. All 100-level courses
  2. COMM 211
  3. ENGL 230, ENGL 231, ENGL 232
  4. HIST 201, HIST 202
  5. MATH 200, MATH 201, MATH 241
  6. POLI 201, POLI 202

The mid-term grade deadline and other related information will be explained in a later
memo from the Records Office.

Submission of Course Grades: Grades will be due as indicated in the Academic Calendar and will be submitted according to the procedures described in a later memorandum.

 

COURSE INFORMATION

The Syllabus section of your Canvas course contains the course syllabus, while the
Course Tools and Information module of the Academic Course Template used in Canvas
contains a Course Syllabus and the University Policy Statements Validation quiz that
contains all policy statements. Students are required to complete the Course Syllabus
and Policy Statements Validation quiz in Canvas.

 

Course Syllabus

Instructors should post the course syllabus in Canvas by the first day of class. The
following elements are required.

  1. Instructor’s name, office, and office hours –For more information on expectations for office hours, please refer to the Faculty Office Hours policy.
  2. Course schedule, including course objectives, a week-by-week outline of course topics,
    activities, exams, etc.
  3. For hybrid courses, the specific dates of face-to-face class meetings
  4. Method of grading and/or grading scale
  5. Approximate number and type of major examinations, papers, and projects 
  6. Other factors influencing the student’s grade
  7. Class Attendance policy – Specific policies regarding (but not restricted to) the makeup of missed exams and/or
    assignments, submission of excuses for absences and the manner in which attendance
    and participation in class activities impact course performance.** Remember, faculty
    can no longer withdraw students for excessive unexcused absences. Please maintain
    regular communication with your students – if you miss someone for a couple of days,
    please reach out.
  8. Additional information required for courses with an Online Learning component, as
    per Southeastern’s 
    Distance Education Policy:  
    • Technology requirements for the course including any special software requirements
    • Procedure for resolving technical complaints, including contact information for technical
      support
    • Preferred method for contacting instructor, e.g., email, phone, text message
    • Netiquette expectations
    • Instructor’s response time for student communications [Faculty engaged in 100% online
      courses are required to maintain a 24-hour maximum response time (excluding weekends,
      holidays, or extenuating circumstances) for returning student emails]
    • Procedure for determining attendance
    • Student participation/interaction requirements
    • Information on Distance Learning Library Services

Additionally, a current knowledge base for each course (i.e., a reference list of
books, journals, manuscripts, and other scholarly materials used as the foundation
in teaching a course) needs to be on file in the office of the department head.

 

** Class Attendance: Regular and punctual class attendance should be expected. Faculty may base students’
grades partly on activities and assignments that require the students’ presence in
class, but keep in mind that a component of a course grade based solely on student
attendance and not on the quality of work performed while in attendance is problematic.
Also, keep in mind it is difficult to defend policies that fail to provide students
with opportunities to make up missed assignments or exams when feasible and when a
student’s absence results from a valid reason (e.g., documented illness, death of
a family member). If valid student absences are so numerous that it is not feasible
to make up the work or exams, students should be advised of any available and appropriate
alternatives given their particular circumstances (e.g., request to resign from the
university for serious medical reasons). 

In addition, please note the following:

  1. In accordance with University policy and federal financial aid legal requirements,
    each faculty member shall keep a participation record throughout the semester. Please
    understand this is a federal requirement; it is not an individual choice. Failure
    to maintain a class participation record, including a last date of participation, can
    result in legal difficulties for the university.
  2. Throughout the semester, each instructor should keep a record of attendance to encourage
    students’ attendance, participation, and retention.   Participation is at the discretion of
    each faculty member, but can be defined by the following examples that occur on or
    after the first day of class:
  • Physical class attendance where there is direct interaction between instructor and
    student
  • Submission of an academic assignment
  • Examination, interactive tutorial, or computer-assisted instruction
  • Participation in a study group assigned by the school
  • Participation in online discussion about academic matters
  • Initiation of contact with instructor to ask questions about academic subject 
  1.   Faculty are required to submit a “Last Date of Participation (LDP)” for every student
    who receives an “FN” as a final grade. You will receive further instructions on how
    to submit your LDPs when final grade rosters are generated at the end of the session. 

 

Academic Continuity Plan

The Academic Continuity Plan is an action plan to continue meaningful academic instruction in the event of a disruption
to normal class schedules. There are three phases – Monitor, Remote and Closure. The
key element in all phases is to communicate with students and let them know what to
expect.  There is a page in the Course Tools and Information module of the Academic
Course Template labeled “Academic Continuity Plan” that links directly to the plan.  

To ensure the continuity of courses in the event of a natural disaster or similar
emergency, the following course information is required to be posted in Canvas for
each course by the first day of class:

  • Course syllabus with a week-by-week outline of course topics, activities, exams, etc.
  • Directions to the student indicating how specific instructions for the course will
    be communicated when the Academic Continuity Plan is implemented
    .

 

Policy Statements

As indicated above, the Course Tools and Information module of the Academic Course
Template used in Canvas contains a Course Syllabus and University Policy Statements
Validation quiz that contains the following:

 

Academic Continuity Plan

The Academic Continuity Plan is an action plan to continue meaningful academic instruction in the event of a natural
disaster or similar emergency. There are three phases – Monitor, Remote and Closure.
When implemented, the course format, or the format of instruction, may be modified
to enable completion of the course through other means.  Refer to the University’s
emergency banner on the main webpage to determine the status of the Academic Continuity
Plan (Monitor, Remote, or Closure).

 

Academic Integrity

Students are expected to maintain the highest standards of academic integrity. Behavior
that violates these standards is not acceptable. Examples are the use of unauthorized
material, communication with fellow students during an examination, attempting to
benefit from the work of another student, and similar behavior that defeats the intent
of an examination or other classwork. Cheating on examinations, plagiarism, improper acknowledgment
of sources in essays, and the use of a single essay or paper in more than one course
without permission are considered very serious offenses and shall be grounds for disciplinary
action as outlined in the Academic Integrity Policy.

 

Accommodations for Disability

If you are a qualified student with a disability seeking accommodations under the
Americans with Disabilities Act, you are required to self-identify with the Office
of Student Accessibility Services, Tinsley Hall 102. No accommodations will be granted
without documentation from the Office of Student Accessibility Services. Additionally,
accommodations are not retroactive. Please contact the Office of Student Accessibility
Services as early as possible to get your accommodations in place for the semester. 
(985-549-2247
[email protected])

 

Children in Classroom

The classroom is not a place for children or other family members, and students are
not to bring their family members for daycare or babysitting. For more information,
please see the 
Casual Visitors Policy.

 

Collegiate Recovery Program

Southeastern Louisiana University LION UP Recovery is a community for students in
or seeking recovery from substance use disorders and process addictions. To learn
more about LION UP Recovery, go to
Southeastern.edu/Recovery or email [email protected].

 

Detection of Plagiarism

Students agree by taking this course that all required papers may be subject to submission
for textual similarity to Turnitin for the detection of plagiarism. All submitted
papers will be included as source documents in the Turnitin reference database solely
to detect plagiarism of such papers. Use of the Turnitin service is subject to the
Terms of Use posted on the Turnitin website. (This statement may not apply if Turnitin will
not be used.)

 

E-mail Communication

As per the University e-mail policy, only Southeastern’s email addresses can be used
for course communications.

 

Lion Intervention Network (LINK)

Southeastern is committed to our students’ academic success and to providing the necessary
resources to enhance the potential for their success. The
Lion Intervention Network (LINK) was developed to identify students who are facing academic challenges and/or personal hardships (i.e.
financial, homelessness/displacement, loss of loved one, car accidents, non-life threatening
behaviors, etc.)  that are hindering their academics. LINK can connect students with
any extra help they might need along their educational paths to success. Reports can
be submitted by students, faculty, or staff. To submit a LINK report, visit 
southeastern.edu/link.

 

Reporting Sexual Misconduct

If you would like to report an incident of sexual misconduct or power-based violence,
call the University Police at 985-549-2222 or use this link
http://selu.edu/reportit. Please be aware that the University Policy regarding Power-Based Violence & Sexual
Misconduct is located online at: 
http://www.southeastern.edu/resources/policies/policy_detail/sexual_misconduct.html as well as the University Student Handbook at: http://www.southeastern.edu/admin/stu_affairs/handbook/index.html.  The policy includes definitions of the various sexually oriented offenses prohibited
by Southeastern as well as the reporting options for victims and the process of investigation
and disciplinary proceedings of the University.

Southeastern faculty and staff are committed to supporting our students and upholding
gender equity laws as outlined by Title IX. Please be aware that if you choose to
confide in a faculty or staff member regarding an issue of sexual misconduct, dating
violence, or stalking, we are obligated to inform the University’s Title IX Coordinator
or Deputy Title IX Coordinator, who can assist you in connecting with all possible
resources both on- and off-campus. If you would like to speak with someone confidentially,
the Student Counseling Center (985-549-3894) and the Student Health Center (985-549-2242)
are both confidential resources.

Reporting Other Concerns

The Report It form is a vital tool that guides faculty, staff, and students through
reporting incidents, observations, or concerns on campus using the appropriate reporting
form (student code of conduct violations, LINK, etc.). You’ll be given the appropriate
reporting form based on your answers. To submit a report, please visit
southeastern.edu/reportit.

University Police (UPD) is dedicated to collaborating with our community to identify and address both crime
and community concerns. Charged with law enforcement and emergency services, UPD is
vital in ensuring campus safety. Should you have information regarding on-campus crimes
or emergencies, contact UPD at 985-549-2222.  Anonymous reporting options are available
by completing the
Anonymous Reporting Form. 

 

Lion Safe App

University Police uses the Lion Safe App to help facilitate on-campus safety. The
app has multiple virtual features, including safety walks, friend walks, and blue
light phones. Also accessible are campus maps, support resources, the Lion Traxx tracker,
a safety toolbox, emergency plans, and a section to report tips. The Lion Safe App
is available for download on the App Store and Google Play.
Download LION SAFE App Today

 

Student Behavior/Classroom Decorum

Free discussion, inquiry, and expression is encouraged in this class. Classroom behavior
that interferes with either (a) the instructor’s ability to conduct the class or (b)
the ability of students to benefit from the instruction is not acceptable. Examples
may include routinely entering class late or departing early; use of communication
devices, or other electronic devices; repeatedly talking in class without being recognized;
talking while others are speaking; or arguing in a way that is perceived as “crossing
the civility line.” Classroom behavior which is deemed inappropriate and cannot be
resolved by the student and the faculty member may be referred to the Office of Judicial
Affairs for administrative or disciplinary review as per the Student Code of Conduct
which may be found at 
http://www.selu.edu/admin/stu_affairs/handbook/.

 

Student Code of Conduct

The Office of Student Advocacy and Accountability (OSAA) is responsible for administering
a campus-wide student disciplinary system that is student-centered and based on educational
and developmental principles. OSAA strives to uphold community standards while respecting
the rights of the individual. 

Students are expected to familiarize themselves with the Student Code of Conduct and University Policies and to conduct themselves in a manner that supports the educational
mission of the University, as well as complies with University rules. 

 

University Policy and Important Reminders

Fee Payment Deadlines and Drop/Add Period: Please become familiar with the University’s fee payment deadline and the impact of non-payment on students’ enrollment in classes. 

Class Rosters: Class rosters will be accessible online to department heads and faculty on the first
day of classes. Online rosters are updated as changes are made. Please report all
discrepancies early in the enrollment period. Also, because federal regulations now
require us to report for students receiving federal aid the date of last attendance,
as established by university policy, it is very important that faculty comply with
University policy to maintain accurate attendance records through the 14
th class day.

Do not permit students to continue attending a class if they are not listed on the
class roster. It is the student’s responsibility to ensure that he/she is properly
registered to receive credit for the course. The Official Class Roster with instructions
will be provided after the 14
th class day. 

 

Family Educational Rights and Privacy Act (FERPA): All University employees with access to students’ educational records are responsible
for being knowledgeable of FERPA and adhering to it. Individual employees can be held
personally liable for violations of this federal law. In addition, violations can
result in the loss of federal funds to the University and our students, including
student financial aid and funds from federal granting agencies. 

Lecture Capture and FERPA

Video and audio recordings of classes have many advantages.  Students can watch missed
or previously attended classes, and faculty can post them for use in future semesters. 
However, given the nature of the recording and its intended use, certain Family Educational
Rights and Privacy Act (FERPA) guidelines must be followed. Please review the 
Online Learning Policies.

Other FERPA Guidance

Please read the following pages of the U.S. Department of Education website and learn
and abide by the provisions of the Family Educational Rights and Privacy Act.

It is important for faculty to know all aspects of the law that apply to postsecondary
education. It is particularly important for faculty to know that:

  1. FERPA prohibits the public posting of grades in association with student names, social
    security numbers, or other student identification numbers. This means that individual
    students’ grades may not be posted in a manner in which anyone other than the individual
    student can see them – not electronically to the entire class or a subset of the class
    electronically or on bulletin boards, doors, walls or via any means by which others
    can associate a grade or grades with an individual student’s name or identification
    number. 
  2. FERPA also prohibits the publication or provision of class lists to third parties,
    including other students in a class. This includes photo rosters as well as lists
    of the names and/or W numbers of students in a class, group, or organization.

 

Thank you and have a wonderful semester!