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Southeastern’s Policy for Developing and Maintaining University Policies governs the process for development, adoption, and management of university policies. University policies adopted in accordance with the policy procedures outlined herein will be retained in a designated repository and posted on the official University Policies and Procedures website. Individuals tasked with the development and maintenance of university policies will follow the policy procedures outlined below for the adoption and approval of new university policies and the amendment or repeal of existing university policies.
Southeastern is part of the University of Louisiana System (ULS), one of four management boards under the Louisiana Board of Regents (BOR). The Board of Regents is the policymaking and coordinating board for postsecondary education in the state. The management boards supervise and manage the four systems with regard to degrees, student fees, employment, acquisitions, and financial operation of schools. Policies at Southeastern comply with relevant existing policies of the BOR and/or the ULS.
Policies connect the university’s mission to individual conduct, institutionalize expectations, support compliance with laws and regulations, mitigate institutional risk, and enhance productivity and efficiency of the university. The purpose of this policy is to ensure effective communication of university policies and to support the identification and use of approved university policies. This policy is designed to provide a uniform university policy format, ensure a consistent review, adoption, amendment and repeal process, and provide for the dissemination and management of university policies.
This policy applies to all university-level policies – those approved by the President’s Staff or the Academic Affairs Council. It does not apply to the policies of individual departments/units which, by definition, are subordinate to university policies.
The following procedures are required for approval of all university policies:
Policy proposals or revisions affecting academics must be approved by the Academic Affairs Council. Policy proposals or revisions affecting faculty, staff and students of a non-academic nature are approved by the President’s Staff.
Minutes from the President’s Staff or Academic Affairs Council document approval of university policies. Approved policies should be submitted to the provost’s office for posting on the University Policies and Procedures website. Minor policy revisions do not require additional approval unless the intent of the policy significantly changes. Minor revisions are submitted by the appropriate vice president to the provost’s office for posting on the University Policies and Procedures website. Minor revisions include changes which are: a) editorial, b) related to an organizational/position name change, c) made to update a contact, resources or link, or d) made to provide clarity or improve grammar.
All policy revisions should contain information stating the approving body as well as the date of revision.
Policies approved through this process are distributed via the University Policies and Procedures website and university-wide emails.
All departmental and support unit web pages shall contain links to the official University Policies and Procedures website instead of posting their own versions of university policies.
Printed versions of university policies may be included in faculty, staff and student handbooks as well as other university publications, but these versions must include a disclaimer that the University Policies and Procedures website should be consulted for the official university policy.
It will be the responsibility of each responsible office to ensure that their university policies are reviewed every three years or sooner if there is a change in the law or other circumstances that necessitate review or possible revision. The revision/review date should be noted in the Document History.