The following purchasing basics are intended to summarize for general guidance in making purchases for the University.
If ordering from a non-state contract supplier:
For orders up to $5,000- no bids are required unless the purchase would be considered to artificially divide the purchase to circumvent a bid requirement. Administration does look for faculty and staff to exercise due diligence and comparison price purchases for lowest cost.
For orders over $5,000 up to $15,000- fax or telephone quotesby the department's Procurement Specialist to at least (3) sources.
For orders over $15,000 up to $25,000 - fax or written quotes are solicited by Procurement Specialist according to the small purchase executive order.
For orders over $25,000 - public notice is faxed to (2) newspapers, and sealed written bids are approved by the Director of Purchasing with the solicitation document posted to the Louisiana Procurement and Contract System (LAPAC) and solicited by the Procurement Specialist according to State Rules & Regulations.