An emergency condition is defined as “a situation that creates a threat to public
health, welfare, safety, or property, such as may arise by reason of floods, epidemics,
riots, equipment failures, or such other reasons as may be proclaimed by the Commissioner
of Administration.” In summary, an emergency condition or situation must threaten:
A. the functioning of Southeastern LA University; or
B. the preservation or protection of property; or
C. the health or safety of any person.
POOR PLANNING DOES NOT CONSTITUTE AN EMERGENCY CONDITION.
Emergency Purchase Over $10,000 And Up To $20,000:
For any purchase over $10,000 to be made without competitive quotes, the prior verbal
approval of the assigned Procurement Specialist or the Director of Purchasing are
to be secured for any emergency purchase over $10,000 up to $20,000, and the Director
of Purchasing for any emergency purchase over $20,000, unless the nature or time of
the emergency dictates otherwise.
Emergency purchases over $10,000 up to $20,000 are to be made by telephone or fax
solicitation from a minimum of (3) responsible bidders if time permits, and must contain
adequate justification for the emergency.
If an emergency condition arises after office hours and circumstances will not permit
any delays, then the department head or an authorized department representative should
obtain whatever competitive pricing is practical (written, telephone, fax, email)
and proceed, using discretion, with the purchase. A written report explaining the
nature of the emergency must then be signed by the department head and submitted to
the Office of Purchasing, along with a requisition for the materials or services purchased.
This report and requisition are required to be submitted within two (2) working days
and must indicate the competition that was obtained or attempted.
Emergency Purchase Over $20,000
THE PRIOR VERBAL APPROVAL OF THE DIRECTOR OF PURCHASING MUST BE SECURED for any emergency purchase which exceeds $20,000 unless the nature or time of the
emergency dictates otherwise.
Emergency purchases over $20,000 are to be made by telephone or fax solicitation from
a minimum of (3) responsible bidders if time permits, and must contain adequate justification
for the emergency.
