No alcoholic beverages or liquor may be purchased with University managed funds. This
includes beer, wine, or any other alcoholic drink that might be served with meals
or other activities.
It is a violation of the Code of Governmental Ethics for faculty and staff members
to “sell” complimentary copies of books given to them by publishers because of their
position. Also, it is a violation of the Code for anyone to “purchase” such a complimentary
copy of a book.
No department, faculty, staff or student employee for which a budget has been approved
and for which an appropriation has been made or a transfer of funds effected pursuant
to law shall print or cause to be printed any bulletin, leaflet, Christmas card, personalized
memorandum stationery, or other similar communication, circular, book, report or similar
publication, except those required by law.
State law prohibits live Christmas trees in public buildings. However, state law does
permit artificial flame-retarded trees in public buildings.
No former Southeastern employee shall, for a period of two years following termination
of his or her public employment, render, on a contractual basis to or for the department
at Southeastern with which he or she was formerly employed, any service which such
former Southeastern employee had rendered to the department during the term of his
or her employment. LA R.S. 41:1121.B
No current state employee will engage in the performance of a Personal, Professional,
Consulting or Social Service contract ( LA R.S. 39:1498.4) except as provided for in LA R.S. 39:1498.2.A. The following state employees are exempt from this restriction:
Faculty members of public institutions of higher education (president’s approval required)
Medical, nursing or allied health fields
State employees qualified to serve as interpreters for the deaf
State employees selected to serve as instructors in paralegal studies course
The Louisiana Constitution under Article 7 Section 14 states:
�14. Donation, Loan, or Pledge of Public Credit
Section 14.(A) Prohibited Uses. Except as otherwise provided by this constitution,
the funds, credit, property, or things of value of the state or of any political subdivision
shall not be loaned, pledged, or donated to or for any person, association, or corporation,
public or private.
Food and drink are not permitted for purchase with University managed funds as follows:
a. Coffee Breaks
b. Office Parties
Exceptions:
Extraordinary situations when state employees are required by their supervisor to
work more than a twelve-hour weekday or six-hour weekend (when such are not normal
working hours to meet crucial deadlines or to handle emergencies). All special meals
must have received prior approval from the commissioner of administration or be approved
under authority delegated to the university president.
As permitted under University of Louisiana System Policy. The University shall make
adequate provisions within an appropriate expenditure category of its operating budget
for funding campus-based activities and functions which the institution president
is expected to host and furnish. Expenditures for these activities may encompass items
such as food, beverages, flowers, decorations, and other entertainment-related expenses.
No faculty, staff or student employee shall receive anything of economic value, other
than compensation and benefits from the University to which he is duly entitled, for
the performance of the duties and responsibilities of his office or position. However,
supplementary compensation or benefits provided to an employee of a public higher
education institution, board, or system from funds or property accruing to the benefit
of the institution, board, or system as approved by the appropriate policy or management
board, through an alumni organization recognized by the management board of a college
or university within the state or through a foundation organized by the alumni or
other supportive individuals of a college or university within the state the charter
of which specifically provides that the purpose of the foundation is to aid said college
or university in a philanthropic manner shall be deemed as compensation and benefits
from the University to which he is duly entitled.
“Thing of economic value” means money or any other thing having economic value, except
promotional items having no substantial resale value; food, drink, or refreshments
consumed by a public servant, including reasonable transportation and entertainment
incidental thereto, while the personal guest of some person.
No faculty, staff or student employee shall receive any funds above the sale price
of goods or services not charged or required by the business as a matter of policy
or contract.
The following items are not permitted for purchase with University managed funds for
departmental use:
a. Coffee Makers
b. Coffee
c. Soft Drinks
d. Snacks
e. Bottled Water
Exception:
As permitted under University of Louisiana System Policy. The University shall make
adequate provisions within an appropriate expenditure category of its operating budget
for funding campus-based activities and functions which the institution president
is expected to host and furnish. Expenditures for these activities may encompass items
such as food, beverages, flowers, decorations, and other entertainment-related expenses.
Approved departmental exceptions:
Career Development Services (for career-related employers)
President’s Office
Student Government Association
All memberships, regardless of cost, must be institutional memberships of the University
or in the name of a University department. The purchase of individual memberships
with University managed funds will be permitted as follows:
The purchase of one individual membership in professional societies and organizations with University
funds is permitted if the employee clearly demonstrates that the membership in such
an organization assists the department, faculty or staff in efficiently executing
the functions and responsibilities of the employee’s job and is related to the departmental
mission. Any membership as described above must be paid from existing departmental
operating resources, or external non-operating funds that allow such expenditures.
In some circumstances, memberships may not be an allowable charge to a grant or contract.
Please check with Sponsored Research and Grants to verify whether grant funds may
be used to pay individual memberships. A personal membership must be approved by the
employee’s next level supervisor using the Personal Membership Approval Form. The approved form must be attached to cardholder’s P-Card log or attached to the
Supplier Invoice Request to qualify payment of the personal membership.
If the individual membership is to an association or organization in which the University
holds primary membership.
If the individual membership is approved under an endowed professorship.
There is no legal obligation for the University to pay for a department, faculty,
staff or student employee to belong to a civic, local or similar type of organization,
except as follows:
If the faculty, staff or student employee clearly demonstrated that membership in
such an organization assists the department, faculty, staff or student employee in
efficiently executing the functions and responsibilities of their job.
No payment or reimbursement in whole or part shall be made to any faculty, staff or
student employee for motor vehicle licenses regardless of the requirements of their
job.
There is no legal obligation for the University to give a plaque, trophy or other
award to any student, faculty, staff, individual, organization or entity, unless qualified
under one of the following conditions:
Recipient qualifies under an approved rewards and recognitions program.
Recipient is selected through an established selection criteria for the award.
Recipient contributes work or service to the University greater than the cost of the
award, and the work or service is not a responsibility or duty of the recipient, and
the recipient receives no other monetary or other form of compensation for the work
or service rendered or donated for activity, event, department, organization or University.
The University requires all outbound mail to be identified and metered through the
Southeastern Post Office, except as follows:
Department or other budget unit utilizing bulk rate mailing through the Hammond Post
Office.
Department or other budget unit requiring individual postage stamps for a research
return envelope or other special project. A statement in a memo or email must outline
the name of project, the need for the individual postage stamps and how many. Memo
will require signature by the next level supervisor or forward next level supervisor
email approving in order to purchase stamps with the PCard.
Department or other budget unit requiring individual postage stamps to be available
for urgencies that may arise outside regular scheduled business hours. A statement
in a memo or email must outline the need for the individual postage stamps. Approval
will be limited up to 20 postage stamps.
Southeastern policy is not to pay for a certification, credential, license or other
fee to retain the same that can travel with the individual professionally and personally.
Examples: CPA, CPM, AIA, PE, MD, etc.
Meals are not permitted for purchase with University managed funds for the following:
a. Office Meetings
b. Faculty or Staff Development Meetings
c. Retreats
Exception:
In accordance with Section VII-C of the Louisiana Travel Guide: The University President
may authorize a special meal within allowable rates (PPM 49 limits) to be served in
conjunction with a working meeting of the departmental staff. A Request For Special
Meals form must be completed and approved prior to each event. Click here to access Controller’s Office Request For Special Meals form.
Subscriptions and magazines may be purchased, when delivered to University addresses,
if purchase of subscriptions or magazines are related to efficiently executing the
functions and responsibilities of the department or employee’s job.
No former Southeastern employee shall, for a period of two years following the termination
of his or her public employment, assist another person, for compensation, in a transaction,
or in an appearance in connection with a transaction in which such former Southeastern
employee participated at any time during his public employment that involved Southeastern.
LA R.S. 42:1121.B
