The purchase of one individual membership in professional societies and organizations with University
funds is permitted if the employee clearly demonstrates that the membership in such
an organization assists the department, faculty or staff in efficiently executing
the functions and responsibilities of the employee’s job and is related to the departmental
mission. Any membership as described above must be paid from existing departmental
operating resources, or external non-operating funds that allow such expenditures.
In some circumstances, memberships may not be an allowable charge to a grant or contract.
Please check with Sponsored Research and Grants to verify whether grant funds may
be used to pay individual memberships. A personal membership must be approved by the
employee’s next level supervisor using the Personal Membership Approval Form. The approved form must be attached to cardholder’s P-Card log or attached to the
Supplier Invoice Request to qualify payment of the personal membership.
