Enrollment Certification Process

Certification is the process in which our office electronically submits your enrollment to the Department of Veterans Affairs (VA) for processing and payment of your education benefits. Enrollment is reported to the VA (certified) by our office based on eligible courses you are scheduled for. We will do this for every semester that you are enrolled and have submitted paperwork. It is your responsiblity to confirm your continued enrollment with the VA at the end of each month. Failure to do so may result in a delay in monthly payments.

Please familiarize yourself with our Veterans Guide to Education Benefits.

• If you are a new student at Southeastern Louisiana University, you should first determine your eligibility for benefits. Come in to our office, call us, or email our Director to determine your eligibility. To learn more about which benefits are available and the eligibility criteria, please visit our benefits webpage. 
• Once eligiblity is determined and you know which benefit to apply for, create an account on the VA Website and submit your application for benefits. If you are a dependent, you must have the SSN of the service member whose service you are claiming benefits from.
  • If you are a spouse or dependent applying for the Post 9/11 GI Bill®, the service member must first transfer their benefits to you via MilConnect. This transfer must be done while the service member is still actively serving in the military. 
• The VA Regional Office in Muskogee, OK will process your application and then notify you via postal mail. We will need a copy of the letter the VA sends you. This letter is called a Certificate of Eligibility (COE). Please allow at least 30 days for the VA to process your application and put the letter in the mail. Please contact the GI Bill® Hotline at 1-888-442-4551 for questions regarding your application status. 

The Veteran’s Certification Request Form must be submitted each semester you are enrolled and using benefits. Renewal is not automatic. These need to be submitted prior to the start of the semester so that we have plenty of time to process your paperwork, check that your classes are on your degree plan, and submit your hours in the VA system. The VA will notify you via email when our office submits your enrollment certification. You may submit this form in our office or email us the signed PDF version to [email protected].

• Digital VCR Form
• Printable VCR Form

All service members are required to submit their military transcripts to the office of admissions during the application process in order to have their military training evaluated for potential college credits. If you are already enrolled at Southeastern and have never submitted your transcripts for evaluation, you can still do so now.

• Joint Services Transcript (JST) for Army, Navy, Marine Corps, and Coast Guard: JST Website
  • Instructions: Login to the website with your Military ID (CAC Login) or create an
    account.
    • Click on “Download my JST- My Complete JST Transcript”. Send a copy to the Office of Military and Veteran Success for us to keep in your file.
    • Click on “Request Official JST”, and in the “School Search” tab type in “Southeastern Louisiana University”. Click on the consent statement, and then click the green button to “Send JST Transcript”. This will send your JST directly to the Office of Admissions for review. 

Community College of the Air Force transcripts: CCAF Website

• Instructions: You may choose one of 3 options:

1. Order your CCAF transcripts from Parchment, a third-party website.
2. Submit a free written request to CCAF by completing their mail-in transcript request form (link on their website)
3. Submit an electronic request through the AU Service Desk.

Please email [email protected] to receive a Third Party Billing Form through DocuSign.  A form must be submitted each semester you are in attendance or your benefits will not be processed.  Renewal is not automatic.  Failure to submit this form on time may result in a loss of scheduled classes, as advanced credit on your fee account will not be applied without this form being complete. 

Full-Time Status

• During a regular semester, an undergraduate student enrolled in at least twelve (12) semester hours is considered full-time. During a summer session, a student enrolled in six (6) or more hours is considered full-time. Exceptions to this policy are the following: (1) student teaching, when this is the only course needed and when the course carries less than twelve hours credit; (2) a student enrolled in an internship course.
• For all graduate students, full-time status is defined as enrollment in at least nine (9) hours of course work or the equivalent during the fall and spring semesters, and at least six (6) hours during the Summer term. The full-time equivalent status for students receiving a graduate assistantship is 6 hours in the fall and spring semesters and 3 hours in the summer.

The VA will not pay for the following:

• Audited Courses: Courses that are attended but not taken for a grade
• Repeated Courses: Courses that are retaken by the student, but are not required to be retaken for his/her degree program
• Non-Major Courses: Courses that are not required in your major

The VA has a few exceptions that include:

• Courses that are required by the student’s department to be repeated for a minimum grade. (Ex. The student is required to make a minimum grade of “C” but earned a grade of “D” or below).
• Additional courses may be taken to ensure the full-time status of a graduating student in the final semester before graduation only. This does not apply to those receiving Chapter 31 (VR&E) benefits.

You should request to have your enrollment certified for the upcoming semester once you have registered for those classes.