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Faculty Use of Sims Library


Mission Statement ILL Policies
Circulation Policies Carrel Policy
Faculty Reserves Liaisons
Borrowing from Other Libraries Distance Learning Services

Mission Statement

The mission of the Linus A. Sims Memorial Library is to provide materials, services and instruction that support the University community and to promote information literacy and lifelong learning within the region. To this end, Sims Memorial Library shall:

provide access to appropriate resources through acquisition and subscriptions, through membership in academic library consortia, and through other information retrieval and delivery systems;

educate and encourage users to retrieve and utilize information independently, wisely, and efficiently;

partner with the region's libraries and parish school systems to prepare students for the higher education environment;

and provide informational and cultural resources for the people of southeast Louisiana.

Checking Out Policies

Checking Out Library Materials

Faculty must present a valid Southeastern ID to check out circulating library materials.  If a faculty member is not able to be present to check out materials in person, he/she may permit students or university staff members to check out materials using his/her ID.  However, in addition to the faculty member's ID, a written request on official letterhead and signed by the faculty member stating that the student/staff member has permission to check out materials, must be presented to the appropriate department.  If possible, a courtesy phone call to the department (Check Out Desk: 549-3968) prior to the presentation of the request and ID is also recommended.

Faculty Loan Periods

Circulating books - 1 semester; A-V Materials- 3 weeks; Print Reserve materials - Designated loan periods (2 hours/cannot leave Library; 1 day; 3 days; 7 days). Government Documents - 3 weeks. Family of faculty (spouses and children 16 years or older) may check out circulating library materials with a complimentary borrower's card.  The card may be obtained free of charge at the Circulation Desk. Faculty family members must adhere to rules regarding loan periods, fines, due dates and replacement fees, as explained in Library borrowing policies.

Book/Item Limits

Faculty may have a maximum of 100 items checked out at any time. Each faculty family member may have a maximum of 10 items checked out at any time.


Although NO overdue fines are charged to University faculty, faculty are expected to return or renew Library materials by their due date.  Faculty will be charged a replacement fee for damaged or lost books.

Due Dates

Circulating materials are due on the last day of each semester and are renewable if no other patron has put a HOLD or RECALL on the material.

A-V Materials and government documents are due 3 weeks after check-out and are renewable if no other patron has put a HOLD or RECALL on the material. Reserve materials are due according to their respective loan periods and are NOT renewable due to their high use nature.


Items checked out to faculty or staff may be recalled by any other patron after the faculty/staff member has had the item checked out for at least 28 days (books), or at least 3 weeks
(A-V Materials and government documents).


Faculty may renew materials, except for Reserve materials, at least once unless the item is overdue, on hold, has been recalled for another patron, or the ID is blocked. Materials may be renewed at the appropriate circulation desk or through the library's catalog.  No telephone renewals will be accepted. To renew books through the Library Catalog you must log into "My Account."  Materials renewed in person must be brought to the Library by the current borrower with his/her valid ID in order for them to be renewed. All renewable library items should be brought to the Library in person with the patron's valid ID presented for renewal.


Circulating books should be returned to the Circulation Desk or outside book drop. Print Reserve materials should be returned to the Check Out Desk (First Floor). A-V Materials (Circulating and Reserve) should be returned to the Check Out Desk (First Floor).

Course Reserves

Sims Library Faculty Reserve Guidelines and Copyright Policies 

Library Guidelines for Submitting Materials for Reserve

Borrowing Library Materials From Other Louisiana Academic Libraries

The Library participates in reciprocal borrowing with private and public academic libraries in Louisiana. Through this agreement, Southeastern faculty, staff and students may check out materials from participating libraries by presenting a LOUIS borrowing card issued by Southeastern's Library and a Southeastern ID card.

To apply for a LOUIS card, please visit the circulation desk. To have a LOUIS card mailed to your home address, print out the LOUIS application and fax to: 985-549-3995, email to:, or mail the completed form to:

SLU Sims Memorial Library
Attn: Circulation Department
SLU 10896
Hammond, LA 70402

More information about LOUIS participating libraries

Interlibrary Loan


Carrel Policy

Locked carrels for the use of faculty, and graduate students who are currently taking classes, are available in the library.  Each carrel is equipped with a desk, chair, and electrical outlet.

The following policies and procedures have been adopted for use of these facilities:

Assignment of Carrels

Application for carrels are available online. Faculty and graduate students are issued carrels for one year, on a year to year basis one semester. Renewal of carrel assignments is possible, depending on demand. At the end of the Spring semester, faculty will receive notification through the Library Circulation Department of the need to "renew" their reserved carrel at the same time they are notified of library materials checked out to them. Carrels may be renewed at the Circulation Desk. It is the responsibility of the faculty member to notify the Circulation Department and return the key to Physical Plant when the carrel is no longer needed. 

Regulations for the Use of Carrels

In order to assure the safety and security of the Library and its materials, periodic checks of carrels will be conducted. Use of carrels is restricted to Library hours. Carrels have been furnished and equipped for use. No furniture is to be removed from or introduced to them, except by arrangement with the Library Administration Office. Walls and doors must be kept free of nails, tape, and any other methods of affixing objects. Carrels should be kept neat and orderly. Beverages in closed containers are permitted in the carrels. FOOD AND TOBACCO IN ANY FORM ARE STRICTLY PROHIBITED. Damage to any furniture or equipment and necessary repairs or replacement should be reported to the Circulation Department immediately.

Carrels should be used for research and scholarly projects only and should not be used for storage, office, or conference space. Carrel holders may not sublease carrels assigned to them. The Library assumes NO responsibility for any equipment or personal items left in the carrel. All materials belonging to Sims Library and left in a carrel must be properly checked out to the occupant. Any items not checked out to the faculty member will be returned to the Circulation Department for reshelving. The occupant will be issued a written warning. Periodicals and Reference materials are non-circulating and must not be left in locked carrels. These items will also be removed. Carrel holders who are in violation of any of these procedures may have their carrel assignments revoked.

Library Faculty Liaison Program

Library faculty have been appointed to academic departments to serve as the contact person for all library-related matters based on their educational background and interests. The library hopes that this program will encourage involvement of academic departments and individual faculty members in utilizing the information resources in the library and in obtaining new resources to support teaching. If you would like to request that materials be ordered for the library's collection or have any questions or concerns about library services or materials, please contact the library liaison appointed to your department; they will be able to answer many of the questions you have about the library or be able to direct your inquiry to the appropriate personnel.