Travel Grants

Deadline:  30 Days Prior to Travel (no exceptions) 

The Center for Faculty Excellence awards Travel Grants to assist faculty with travel expenses while making professional presentations on behalf of and in the name of Southeastern Louisiana University at professionally recognized, scholarly conferences or events.

Registration fees to virtual conferences are covered, provided you are making a professional presentation.  

 Faculty receiving grants must strictly adhere to the State’s Travel Regulations.

• An electronic Travel Spend Authorization must be submitted in Workday for all travel. (Virtual conferences are exempt from this process.)  The TSA should be submitted no later than two weeks prior to travel.  
• When completing the Travel Spend Authorization, enter 60001 in the box labeled Cost Center; 10 in the box labeled Fund; and 57012 in the box labeled Program.  Failure to do this will result in your TSA being returned to you.  — Hotel Overage Forms must be attached to the TSA if your nightly hotel rate exceeds the state allowed rate.  Before funds can be awarded a signed copy must be submitted to the Center (Mims 112) AND attached to your Expense Report. 

Expense Reports, submitted via Workday, should reflect all expenses incurred and must be submitted not later than the 5th day following the completion of travel. 

Ethics Information

Under La. R.S. 42:1115.2, public servants may accept complimentary admission (including complimentary registration fees for virtual conferences), lodging, or transportation, or reimbursement for such expenses if the following
conditions are met:

1. Prior to attendance, an Internal Routing Form must now be submitted and approved by the Agency Head along with the Louisiana Board of Ethics Form 413. The President has delegated the authority to approve such requests, in accordance with the guidelines, to each divisional Vice President.
2. Once approved, forms must be submitted to the Controllers Office.
3. The Controllers Office will submit Form 413 to the Board of Ethics within 60 days
   after acceptance.

   Forms not approved prior to attendance will not be processed and either the Department or the employee will be responsible for covering any related costs.

If you have any questions, contact the Travel desk at 985-549-2089 or email [email protected].