Purchases of data processing hardware maintenance and support services less than $150,000 may be purchased non-competitively provided price documentation from vendor reflects the cost of the hardware maintenance and support service do not exceed the vendor’s published price. Purchase shall not be artificially divided to circumvent the $150,000 threshold.
Purchases of data processing hardware maintenance and support services equal to or greater than $150,000 for mission critical equipment (such as mainframes, mainframe peripherals, enterprise servers, or network backbone components) obtained from the Original Equipment Manufacturer (OEM) can be non-competitively purchased provided Southeastern submits a letter of justification signed by the president or his designee to the Office of State Purchasing (OSP). The Office of Information Technology (OIT), the State Procurement Support Team (PST) and the Office of State Purchasing (OSP) must review and approve the purchase.
Purchases of data processing hardware maintenance and support services equal to or greater than $150,000 not acquired through the OEM must be competitively purchased through either the Invitation to Bid (ITB) or Request for Proposal (RFP) process. The Office of Information Technology (OIT), the State Procurement Support Team (PST) and the Office of State Purchasing (OSP) must review the solicitation and award prior to purchase. Contact the Director of Purchasing for additional information.