Frequently Asked Questions
What are my rights as a student?
The University affirms the following student rights and privileges in disciplinary proceedings for both the victim and accused:
A) To be informed of the Student Code of Conduct and its corresponding procedures;
B) To petition for redress of a grievance arising from an incident which violates University policy and/or the Student Code of Conduct. Any member of the University community may file a discipline charge or complaint against a student when that person believes the student has violated any University Policy;
C) To receive notice of any alleged violations of University policy and/or breaches of the Student Code of Conduct;
D) To have the benefit of an opportunity to be heard by an impartial Hearing Board or Hearing Officer in addressing an allegation/s of a violation of University Policy;
E) To have an advisor, including an attorney, present in a disciplinary conference and/or hearing. Advisors may not participate directly in a disciplinary conference and/or hearing process nor may an advisor address any participant in the disciplinary conference and/or hearing process other than the student;
F) To examine evidence to be used against him or her;
G) To view the list of witnesses against him or her at the administrative discipline conference or prior to a hearing in front of a hearing board.
Why is it important to report student conduct violations?
Southeastern prides itself for being a caring University. We encourage students to help in maintaining a culture of care by assisting us in educating students whom violate the code of conduct and to help provide a safe campus environment for all University members. Safety is an important aspect of University settings. By reporting student conduct violations, you are helping to contribute to a safe and secure environment for yourself and others.
How will I be notified of complaints against me?
After receiving a complaint, our office will contact you via email or USPS mail to notify you of the alleged violations that occurred and to request your presence at a Preliminary Administrative Disciplinary Conference with a Student Conduct Officer.
What happens if I miss my Disciplinary Conference?
The best practice is to notify us in advance to reschedule. Failure to reschedule will result in a registration hold. A second missed conference may result in an accrued fine of $50 placed on your Leonet account. Students may not avoid disciplinary action by graduating or withdrawing from the University.
What is the difference between a Disciplinary Conference and a Hearing?
A Disciplinary Conference is an informal meeting between the accused student and a Student Conduct Officer. At the Disciplinary Conference the student is given the opportunity to discuss the incident in question, be informed of their student rights, review the alleged charges, examine information, and discuss the conduct process. If the respondent (accused student) admits responsibility to violating the Student Code of Conduct, the student may sign an Administrative Agreement accepting the imposition of sanctions and waive the right for a formal hearing and appeal.
A Hearing is a formal meeting between the accused, the victim, witnesses, and a Hearing Board composed of administrators and students, in order to gather information from all involved parties regarding the incident in question. If the accused student is found responsible, the Hearing Board will recommend a typical range of sanctions for the infraction for the Office of Student Advocacy and Accountability to impose.
What standard is used in determining if a conduct violation has occurred?
Preponderance-of-the-Evidence is the standard of proof that our office uses in determining responsibility for a violation, which means that 51% more likely than not, the violation occurred.
How will I be notified of a Hearing outcome?
You will be informed of the hearing outcome, as well as any sanctions if responsible, via your Southeastern email account and/or regular mail within ten business days after the hearing.
In cases of sexual assault and/or violence, the complainant will also be notified of the hearing outcome simultaneously as the respondent.
What will happen if I am responsible for a student conduct violation?
If found responsible, one or more sanctions may be imposed from a typical range of sanctions for a conduct violation. For more information about the types of sanctions imposed, please refer to page 21 of the Student Handbook.
How can I appeal a Hearing Board decision?
Students may appeal decisions rendered by the Hearing Board to the Vice President of Student Affairs within five business days of being informed of the decision if:
1) If the disciplinary process was conducted in an unfair manner or fails to follow prescribed procedures.
2) If previously unknown information significant enough to alter the findings that was not known by the Hearing Board or the accused is brought forth.
3) If the sanction imposed was disproportional to the violation.
Separations from the University (suspension, dismissals, expulsions) of over one year may be appealed up to the Board of Supervisors for the University of Louisiana System.
Students will be notified directly by the Appellate body.
What happens if I fail to complete a sanction?
Failure to complete sanctions will result in a registration hold that restricts a student's ability to enroll or make changes to their classes. Registration Holds will remain in place until all sanction obligations are met. Additional charges may also be brought against the student for "failing to comply with sanctions".
What if I didn't know the rules?
It is each students' responsibility to familiarize themselves with the Student Handbook including the Code of Conduct and all University policies.
What if the incident occurred off-campus?
Generally, jurisdiction and discipline shall be limited to conduct which occurs on University premises, at University sponsored events, or off-campus conduct that has an adverse impact on the University and detrimentally impacts the educational function.
Does the University keep records of violations?
Yes. Records for disciplinary cases are kept on file for seven years after the student last attended the University. Records may be expunged at the student's written request one year after graduation in minor cases that do not involve separation from the University and if all obligations have been met (i.e. sanctions, deadlines, etc.).
Records involving the imposition of sanctions of separation from the University are kept indefinitely. Transcripts may have a notation for any sanction resulting in a separation from the University.
Who can see my conduct file?
Disciplinary records are part of a student's educational record and are protected under the Family Education Rights and Privacy Act of 1974 (FERPA).
Students may schedule an appointment with our office to inspect and review his/her disciplinary record during normal business hours.
A third party may only inspect or review records with the student's signed authorization.
Will my parents be notified?
In certain situations, parents may be notified depending on the severity of the offence.