Student Code of Conduct/Know the Code Campaign

The Student Code of Conduct is organized into ten articles that explain the University’s standards of conduct, the student conduct process, and the rights and responsibilities of students. This overview is intended to help students understand how the Code is organized and where to find information about each stage of the conduct process.

Article I explains the purpose of the Student Code of Conduct and the University’s commitment to maintaining a safe, respectful, and educational community. Articles II and III define important terms used throughout the Code and identify the University’s authority to administer the conduct process through the Office of Student Advocacy and Accountability.

Articles IV through VI describe the expectations for student conduct and explain how reports of alleged misconduct are reviewed and resolved. These articles identify prohibited behaviors, outline student rights and responsibilities, and explain the procedures governing reports, investigations, meetings, hearings, notices, and interim measures.

Articles VII through X describe what happens after a decision is made. These articles explain the appeals process, the range of educational and disciplinary sanctions that may be imposed, the Administrative Safety Withdrawal process for significant safety concerns, and how the Student Code of Conduct is interpreted, revised, and maintained.

The Student Code of Conduct establishes the standards of conduct expected of all students at Southeastern Louisiana University and outlines the processes for addressing alleged violations of those standards.

The purpose of this Code is to support a safe, respectful, and inclusive campus community in which students can pursue their academic, social, and personal development. The Code promotes individual accountability, respect for the rights and dignity of others, and behavior that contributes to a learning environment conducive to the pursuit of knowledge and the well-being of the University community.

This Code also defines the University’s authority to take appropriate action in response to student behavior that may violate institutional standards, including the use of educational, disciplinary, and administrative measures as outlined herein. Nothing in this Code limits the University’s ability to take immediate action when necessary to protect the health, safety, or well-being of the campus community.

The Student Code of Conduct is communicated annually to the University community through appropriate means, including but not limited to campus-wide communications such as Campus Take Note and publication on the Office of Student Advocacy and Accountability website. Students are responsible for familiarizing themselves with and adhering to the provisions of this Code.

This Code is not intended to create contractual rights or obligations. The University reserves the right to interpret, apply, and revise this Code in a manner that is reasonable, consistent with its educational mission, and in accordance with applicable law.

The student conduct process is educational in nature and is designed to promote learning, accountability, and responsible decision-making. Through this process, the University seeks not only to address behavior that may violate community standards but also to support student development, encourage reflection, and foster personal growth. When appropriate, outcomes may incorporate restorative and educational approaches intended to repair harm and strengthen the University community.

Revised August 13, 2026.

For this Code, the following definitions apply:

1. “Administrative Action” means an action taken by the University to address health, safety, or operational concerns, which does not constitute a finding of responsibility under the Student Code of Conduct
2. “Adjudicator” means the individual or body designated by the University to determine and impose sanctions following a finding of responsibility under the Student Code of Conduct. In cases not referred to a Hearing Board, the Adjudicator may also review information, evaluate evidence, and determine whether a violation has occurred. The Adjudicator must remain impartial and free from conflicts of interest and must not serve as a member of the Hearing Board in the same matter.
3. “Advisor” means an individual selected by a Complainant or Respondent to provide support, guidance, or representation during disciplinary proceedings. An Advisor may be an attorney or a non-attorney advocate at the student’s expense and may fully participate, subject to this Code. Advisors are expected to adhere to the standards of decorum and procedural guidelines established by the University. The University reserves the right to limit or remove an Advisor who does not comply with these expectations to maintain the integrity and orderly conduct of the proceedings.
4. “Appellate” or “Appellate Adjudicator” means the individual or body designated by the University to review appeals of disciplinary decisions. The Appellate reviews the record of the matter and determines whether the grounds for appeal have been met, in accordance with the Appeals procedures outlined in this Code. The Appellate does not conduct a new hearing but may affirm, modify, remand, reverse, or order a new hearing as permitted by this Code. The Appellate must remain impartial and free from conflicts of interest and may not have participated in the original decision-making process.
5. “Conduct Authority” means the University official designated by the Vice President for Student Affairs or designee to administer the Student Code of Conduct, including the authority to conduct preliminary assessments, issue Notices of Charges, determine appropriate resolution pathways, assign Conduct Officers or Investigators, and perform other responsibilities authorized under this Code. The Conduct Authority may include the Director of the Office of Student Advocacy and Accountability, designated Conduct Officers, or other authorized University officials acting within the scope of their assigned duties.
6. “Complainant” means an individual who is identified as being affected by the alleged conduct or who reports an alleged violation of the Student Code of Conduct. In some cases, the University may serve as the Complainant when the institution initiates charges. A Reporting Party may or may not be the Complainant. The designation of a Complainant does not imply that a violation has occurred.
7. “Complaint” means a written or documented report of the essential facts constituting an alleged violation of University policy or the Student Code of Conduct.
8. “Disciplinary Conference” means a meeting between a Respondent and a University official to review alleged violations, discuss available information, and determine an appropriate resolution.
9. “Evidence” means information, documentation, testimony, or other materials presented during the disciplinary process that may be used to determine whether a violation of the Student Code of Conduct has occurred.
10. “Formal Resolution” means the process through which alleged violations of the Student Code of Conduct are resolved through investigation, adjudication, and, where applicable, a hearing.
11. “Good Faith” means an honest belief or intention without malice or intent to deceive.
12. “Hearing Board” means a group of University administrators, students, and/or faculty or staff members convened to hear cases arising from alleged violations of University policies. The Hearing Board is responsible for reviewing information, evaluating evidence, and determining whether a violation of the Student Code of Conduct has occurred. The Hearing Board does not determine or recommend sanctions, unless otherwise required by law or University policy.
13. “Hearing Board Advisor” means the University official responsible for facilitating and overseeing the hearing process to ensure procedural fairness and compliance with this Code. The Hearing Board Advisor advises the Hearing Board on applicable rules, policies, and procedures; facilitates communication during the hearing; and maintains the integrity and confidentiality of the process. The Hearing Board Advisor does not participate in deliberations or decision-making regarding findings or outcomes.
14. “Informal Resolution” means a voluntary process used to resolve disputes or concerns without a formal determination of responsibility, which may include conflict resolution, mediation, or other mutually agreed-upon outcomes.
15. “Interim Measures” means temporary actions taken by the University to protect the safety and well-being of individuals and the campus community during the investigation and resolution of a reported concern.
16. “Investigator” means a University official designated to gather information, conduct interviews, and compile relevant evidence related to an alleged violation of the Student Code of Conduct. The Investigator prepares a summary or report of the information collected for use in the disciplinary process but does not assign charges, determine responsibility, or impose sanctions. The Investigator must remain impartial and free from conflicts of interest and may not serve as an Adjudicator or Hearing Board member in the same matter.
17. “May” is used in the permissive sense to indicate discretion. The University or a party is permitted to take the action described.
18. “Proscribed Conduct” means any action or omission that is prohibited by the Student Code of Conduct, including behavior that violates the standards and expectations outlined in this Code. Proscribed Conduct may also include attempts to engage in such behavior, where applicable.
19. “Recognized Student Organization, Organization, or RSO” means a group of persons who have complied with the formal requirements for University recognition. Recognized Student Organizations are subject to the Student Code of Conduct, and references to “student” within this Code may include student organizations where appropriate. Student organizations may be held responsible for the conduct of their members and guests in accordance with this Code.
20. “Reporting Party” means an individual who submits a report of alleged misconduct. A Reporting Party may or may not be the Complainant.
21. “Respondent” means a student or student organization alleged to have violated a University rule, regulation, or policy under the Student Code of Conduct.
22. “Sanction” means any action or requirement imposed by the University in response to a violation of the Student Code of Conduct. Sanctions are intended to address behavior, promote accountability and learning, and protect the University community. Sanctions may include educational, restorative, or protective measures and may be implemented in coordination with supportive interventions where appropriate.
23. “Shall” is used in the mandatory sense to indicate an obligation or duty that must be carried out.
24. “Student” means any person who is currently enrolled in and registered for classes at the University, either full-time or part-time. The term also includes individuals participating in University Activities or residing on University Premises before the start of an academic term. A person shall remain considered a Student for purposes of the Student Code of Conduct until the conduct process is complete, even if the individual withdraws or is no longer enrolled.
25. “Subject of Concern” refers to a student, faculty, or staff member whose behavior or well-being warrants attention or intervention by the University.
26. “University” or “Institution” means Southeastern Louisiana University and includes its authorized officials, departments, and representatives acting in the performance of their assigned duties. References to the University include actions taken by its designated officials or bodies in accordance with this Code.
27. “University Activities” means any activity or event sponsored, organized, authorized, or approved by the University, whether occurring on or off University Premises. This includes, but is not limited to, classes, meetings, seminars, performances, athletic events, and social events, as well as activities conducted by recognized student organizations in connection with their University affiliation.
28. “University Case Representative” or “Case Representative” means a University official designated to represent the University in a disciplinary proceeding in which formal adjudication is required, including proceedings that may result in suspension of ten (10) or more days, expulsion, or removal of recognition of a student organization. The Case Representative may present information, evidence, witnesses, and arguments on behalf of the University but does not serve as the Investigator, Adjudicator, or Appellate Adjudicator in the same disciplinary proceeding. The Case Representative does not determine responsibility or impose sanctions. This role is generally limited to formal adjudication proceedings and does not apply to informal resolutions or Disciplinary Conferences unless otherwise required by applicable law or University policy.
29. “University Official” means any individual employed or authorized by the University to perform administrative, academic, research, public safety, or support functions. This includes, but is not limited to, faculty, staff, administrators, and campus police officers acting in the performance of their assigned duties.
30. “University Premises” means any land, building, facility, or property owned, leased, operated, controlled, or supervised by the University, including but not limited to classrooms, residence halls, dining facilities, recreational areas, athletic facilities, offices, and outdoor spaces.
31. “Victim” means an individual who is identified as having experienced harm, injury, or loss as a result of alleged conduct. The term “victim” may be used by law enforcement, medical personnel, or other external agencies and does not, by itself, determine an individual’s status or rights under the Student Code of Conduct. For purposes of the University conduct process, an individual participating in a conduct matter will generally be referred to as the Complainant, when applicable.
32. Reporting Party Support Advocate” or “Support Advocate” means an individual designated by the University to provide support, guidance, and information regarding rights, options, procedures, and available resources to a Reporting Party or Complainant. The Support Advocate does not investigate allegations, present the University’s case, adjudicate responsibility, or decide an appeal in the same disciplinary proceeding. This role is distinct from an Advisor and is performed in accordance with applicable law and University policy.
33. “Reporting Party Support Specialist” or “Support Specialist” means an individual designated by the University to provide specialized support, information, and assistance regarding rights, options, procedures, and available resources to a Reporting Party or Complainant. The Support Specialist does not investigate allegations, present the University’s case, adjudicate responsibility, or decide an appeal in the same disciplinary proceeding. Services provided in this role are subject to the confidentiality requirements, privileges, professional standards, and other protections applicable to the individual performing the function. This role is distinct from an Advisor and is performed in accordance with applicable law and University policy.
34. “Will” is used in this Code to indicate an expected or intended future action or outcome. The term does not create a mandatory obligation but reflects the University’s general practice or anticipated course of action, unless otherwise specified. The use of “will” does not limit the University’s discretion unless otherwise required by law or expressly stated in this Code.
35. “Witness” means an individual who has information relevant to an alleged violation of the Student Code of Conduct and who may be invited or requested to provide statements, testimony, or evidence during the disciplinary process. A Witness is not a party to the matter but may participate in interviews, submit written statements, or appear at a hearing to respond to questions, as permitted by this Code. Parties or their Advisors may question witnesses in accordance with the procedures outlined in this Code.

The Board of Supervisors for the University of Louisiana System has delegated authority to the President of Southeastern Louisiana University to manage the day-to-day affairs of the institution, including the administration and enforcement of the Student Code of Conduct.

The President has further delegated authority to administer this Code to the Vice President for Student Affairs or designee. The Vice President for Student Affairs is responsible for the overall administration of the Student Code of Conduct and may assign responsibility for specific functions, including investigation, adjudication, sanctioning, appeals, and other responsibilities authorized under this Code, to appropriate University personnel.

The Office of Student Advocacy and Accountability (OSAA) serves as the University’s primary office responsible for administering and coordinating the Student Code of Conduct. OSAA oversees the receipt and review of reports, investigations, resolution processes, conduct records, training, and the consistent application of this Code throughout the University.

To promote the effective administration of the Student Code of Conduct, OSAA may designate qualified University employees to serve as Conduct Officers for specified operational units or categories of Student Code of Conduct violations. Designated Conduct Officers shall receive appropriate training prescribed by OSAA and shall exercise only the authority expressly delegated by OSAA. Delegated authority may include conducting preliminary reviews, issuing Notices of Charges, conducting Disciplinary Conferences, resolving eligible matters through Disciplinary Administrative Agreements, assigning sanctions within delegated authority, and referring matters requiring additional review to OSAA. OSAA may modify, limit, or revoke delegated authority at any time.

University Officials, including trained faculty, staff, or administrators, may also be designated to serve in other roles under this Code, including, but not limited to, Investigator, Adjudicator, Hearing Board member, Hearing Board Advisor, Institutional Prosecutor, Appellate Authority, or other authorized functions, as appropriate to the circumstances. Individuals serving in these roles shall act within the scope of the authority delegated to them and in accordance with the separation-of-roles requirements established by this Code.

Nothing in this Article limits the University’s authority to take immediate or administrative action when necessary to protect the health, safety, or well-being of the University community, provided such action is consistent with this Code and applicable law.

A. Jurisdiction of the University 

Students at Southeastern Louisiana University are provided access to the Student Code of Conduct annually through the Office of Student Advocacy and Accountability’s website. Students are responsible for familiarizing themselves with and adhering to the provisions of the Student Code of Conduct.

1. Application of the Code: The Student Code of Conduct and the student conduct process apply to the conduct of individual students, both undergraduate and graduate, and all Recognized Student Organizations.
2. Enrollment Status: The University retains conduct jurisdiction over students who take a leave of absence, withdraw, or graduate for misconduct that occurred prior to such status change. The University may continue conduct proceedings in these circumstances, and any resulting sanctions must be satisfied prior to re-enrollment, graduation, or release of official records, as applicable. In cases of serious misconduct reported after a student has graduated, the University may initiate conduct proceedings and, if appropriate, revoke a degree in accordance with University policy.
3. Purview: The Student Code of Conduct applies to behaviors on campus, at University-sponsored events, and may apply to off-campus conduct when the University determines that such conduct adversely affects a substantial University interest. A substantial University interest includes, but is not limited to, the following:

• • Any situation where the student’s conduct may present a danger or threat to the health or safety of self or others;
  • Any situation that significantly impinges upon the rights, property, or well-being of others, or breaches the peace and/or causes disruption;
  • Any situation that is detrimental to the University’s educational mission, operations, or interests; or
  • Any situation where the conduct adversely affects the University community or surrounding communities.

Jurisdiction applies to all University locations and programs, including distance education, study abroad, service trips, experiential learning opportunities, athletics, club sports, and other group travel.

Jurisdiction may also apply to behavior conducted online, via email, or through electronic means when such behavior adversely affects a substantial University interest and is not protected by applicable laws governing freedom of speech and expression. The University does not actively monitor online activity, but may take action when such information is brought to the attention of University officials.

• Guests and Visitors: A student or student organization may be held accountable for the behavior of their guests or visitors on University Premises or at University Activities. If a guest is found to violate University policy, the guest may be subject to removal from campus, referral to law enforcement, or other appropriate action, and a student conduct complaint may be initiated against the student host or host organization when appropriate. Guests and visitors may also report potential violations of the Student Code of Conduct to the University.
• Violation of Law: Students may be accountable to both the University and external authorities for conduct that violates federal, state, or local law. The University’s conduct process is separate from legal proceedings and may proceed independently of any criminal or civil matter.

If a student is charged with an off-campus violation of law but not with a violation of this Code, the University may take action when the conduct adversely affects a substantial University interest.

The outcomes of University conduct proceedings are not contingent upon, and will not be subject to challenge based on, the status or outcome of criminal or civil proceedings, including cases that are dismissed, reduced, or pending.

When a student is charged by external authorities, the University will not request or grant special consideration based on the individual’s status as a student. However, the University may, when appropriate, inform external authorities of its internal processes.

The University will cooperate with law enforcement and other agencies in enforcing criminal law and supporting conditions imposed by courts. Members of the University community remain free to interact with governmental representatives as they deem appropriate.

B. Amnesty  

The purpose of this amnesty policy is to ensure that students act promptly in emergencies without the additional concern of facing disciplinary consequences, thus safeguarding their health and well-being. The Office of Student Advocacy and Accountability (OSAA) may grant amnesty in certain cases. Students who take reasonable action to prevent, stop, or report violations of the Student Code of Conduct may be protected by amnesty.

• Limitations: OSAA may grant amnesty on a case-by-case basis to students who proactively seek medical help for themselves or others, where the help-seeking student may have been involved in underage drinking or other improper use of alcohol or drugs (illegal, OTC, or prescribed) at the time of the incident. Amnesty does not prevent any actions that any law enforcement agency, including Southeastern University Police, may take.
• Educational Follow-Up: While amnesty protects students from disciplinary action, students may be required to participate in educational programs or counseling sessions related to substance use. The university may require students to attend workshops or meet with a counselor to address the behavior and provide support.
• Other Violations: Amnesty generally does not apply to other policy violations (outside of alcohol- and drug-related violations) that may have occurred during the incident.

C. Conduct Standards and Regulations  

The University’s conduct standards are grounded in shared community values, including integrity, respect, responsibility, and accountability. These standards are intended to support a learning environment where all members of the University community can thrive. Students at Southeastern Louisiana University are expected to conduct themselves as responsible citizens and to respect the rights and dignity of others. Proscribed conduct includes, but is not limited to, the following:

1. Acts of Dishonesty

Acts of Dishonesty include intentional or knowing acts of deception, fraud, falsification, or material misrepresentation that interfere with the integrity of the University’s academic, administrative, disciplinary, financial, or operational processes.

A student or Recognized Student Organization shall not:

1.1 Violated the Academic Integrity Policy

Violated the University’s Academic Integrity Policy when the matter was referred to the Office of Student Advocacy and Accountability in accordance with the Academic Integrity Policy.

1.2 Provided False Information

Knowingly provided false, misleading, or materially inaccurate information to a University official, faculty member, staff member, office, investigator, hearing body, or other authorized representative of the University.

1.3 Forged, Falsified, or Impersonated

Forged, altered, falsified, misused, or created fraudulent University records, documents, credentials, signatures, communications, or identification, or impersonated another person for the purpose of deception or obtaining an unauthorized benefit.

1.4 Committed Fraud or Misrepresentation

Used deception, false pretenses, concealment, or material misrepresentation to obtain or attempt to obtain a University benefit, privilege, service, access, accommodation, financial benefit, or other unauthorized advantage.

1.5 Engaged in Other Acts of Dishonesty

Knowingly engaged in any other act of deception, fraud, falsification, or material misrepresentation that was substantially similar to the prohibited conduct described in this section and interfered with a University academic, administrative, disciplinary, financial, or operational process, or resulted in or attempted to obtain an unauthorized benefit.

2. Disorderly Conduct

Disorderly Conduct includes intentional, knowing, or reckless behavior that disrupts or interferes with the University’s educational mission, operations, events, or the rights, safety, or lawful activities of members of the University community.

A student or Recognized Student Organization shall not:

2.1 Disrupted University Activities

Engaged in conduct that unreasonably disrupted or interfered with teaching, learning, research, administration, University events, or other authorized University activities.

2.2 Engaged in Fighting or Violent Behavior

Engaged in fighting, violent behavior, or other physically disruptive conduct that disturbed the peace or created a reasonable risk of injury to persons or damage to property.

2.3 Created an Unreasonable Disturbance

Created unreasonable noise or engaged in conduct that materially interfered with the ability of others to study, work, reside, participate in University activities, or otherwise use University facilities.

2.4 Failed to Disperse

Failed to comply with a lawful directive from a University official or law enforcement officer to disperse from a University location when necessary to protect public safety, preserve property, or restore the orderly operation of the University.

2.5 Engaged in Other Disorderly Conduct

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and materially disrupted the University’s educational environment, operations, or authorized activities.

3. Abusive Conduct

Abusive Conduct includes intentional, knowing, or reckless behavior directed toward another person that threatens, harms, intimidates, harasses, or otherwise interferes with that individual’s safety, well-being, or ability to participate in University programs or activities.

A student or Recognized Student Organization shall not:

3.1 Caused Physical Harm

Caused or attempted to cause physical injury to another person, or engaged in conduct that resulted in unwanted physical contact or bodily harm.

3.2 Threatened or Intimidated

Made a credible threat, engaged in intimidation, or communicated an intent to cause physical harm, property damage, or other unlawful injury that would cause a reasonable person to fear for their safety or the safety of others.

3.3 Harassed or Bullied

Engaged in severe, pervasive, or persistent conduct directed at an individual that unreasonably interfered with or limited that person’s ability to participate in or benefit from University programs, services, or activities. This provision does not apply to conduct governed exclusively by the University’s Title IX Policy or applicable anti-discrimination policies.

3.4 Engaged in Abusive or Degrading Conduct

Directed abusive, degrading, humiliating, or targeted conduct toward another person that was sufficiently serious to interfere with that person’s educational, working, or living environment or that created a reasonable fear for personal safety.

3.5 Retaliated

Intimidated, threatened, coerced, harassed, discriminated against, or otherwise took adverse action against any person in retaliation for reporting or attempting to report misconduct; participating or declining to participate in a University investigation or disciplinary proceeding; serving as a witness; providing information; exercising a right under University policy; or otherwise engaging in a protected University process.

3.6 Engaged in Other Abusive Conduct

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and harmed, threatened, intimidated, or unreasonably interfered with another person’s safety, rights, or participation in University life.

4. Power-Based Violence or Sexual Misconduct

Power-Based Violence or Sexual Misconduct includes interpersonal, sexual, or sex-based conduct prohibited by applicable federal or state law, the University’s Power-Based Violence and Sexual Misconduct Policy, Title IX Policy, or other related University policies.

A student or Recognized Student Organization shall not:

4.1 Engaged in Sexual Harassment

Engaged in unwelcome sexual or sex-based conduct that constituted sexual harassment under applicable law or University policy.

4.2 Committed Sexual Assault or Nonconsensual Sexual Contact

Engaged in sexual penetration, sexual contact, or other sexual activity without legally effective consent, as defined by applicable law or University policy.

4.3 Engaged in Dating or Domestic Violence

Committed dating violence or domestic violence, including physical, sexual, psychological, or other prohibited conduct against a person with whom the respondent had or previously had a qualifying intimate, dating, familial, or household relationship.

4.4 Engaged in Stalking

Engaged in a course of conduct directed at a specific person that constituted stalking under applicable law or University policy.

4.5 Engaged in Sexual Exploitation

Took or attempted to take a nonconsensual or abusive sexual advantage of another person for personal benefit, the benefit of another, or any other purpose not otherwise addressed by this section.

4.6 Disclosed, Observed, Recorded, or Created Sexual Imagery Without Consent

Observed, photographed, recorded, created, possessed, distributed, disclosed, or otherwise used sexual or intimate imagery without consent when prohibited by applicable law or University policy, including unlawfully created or distributed AI-generated, altered, or deepfake sexual imagery.

4.7 Engaged in Unlawful Sexual or Intimate Communications

Used electronic, written, verbal, or other communications to threaten, harass, coerce, extort, exploit, or otherwise engage in power-based violence or sexual misconduct prohibited by applicable law or University policy.

4.8 Retaliated

Intimidated, threatened, coerced, discriminated against, or otherwise retaliated against any person because that person reported, disclosed, opposed, participated in, or declined to participate in a matter involving alleged power-based violence or sexual misconduct.

4.9 Engaged in Other Power-Based Violence or Sexual Misconduct

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and constituted power-based violence, sexual misconduct, sex-based misconduct, or other prohibited conduct under applicable federal or state law or University policy.

Jurisdiction and Applicable Process

Allegations under this section shall be reviewed by the appropriate University official to determine jurisdiction and the applicable resolution process.

Conduct falling within Title IX jurisdiction shall be addressed under the University’s Title IX Policy and applicable federal requirements. Conduct falling outside Title IX jurisdiction may be addressed under the University’s Power-Based Violence and Sexual Misconduct Policy, applicable Louisiana law, or the procedures established by this Code, as appropriate.

5. Endangerment

Endangerment includes intentional, knowing, or reckless conduct that creates a substantial risk of physical harm to any person or significant damage to property, regardless of whether actual injury or damage occurs.

A student or Recognized Student Organization shall not:

5.1 Endangered the Health or Safety of Others

Engaged in conduct that endangered or created a substantial or unreasonable risk of physical injury or harm to another person or the University community.

5.2 Engaged in Reckless Conduct

Engaged in reckless conduct that demonstrated a conscious disregard for a known or obvious risk to the health, safety, or welfare of persons or property.

5.3 Created or Maintained a Hazardous Condition

Created, maintained, or knowingly permitted a hazardous condition that endangered persons, University operations, or property.

5.4 Misused Emergency Resources

Knowingly or recklessly misused emergency resources, requested emergency assistance without legitimate cause, intentionally interfered with emergency response efforts, or engaged in conduct that unnecessarily required emergency intervention.

5.5 Operated a Vehicle or Device Recklessly

Operated or permitted the operation of a motor vehicle, bicycle, scooter, skateboard, coasting device, drone, or other mode of transportation or equipment in a reckless or unsafe manner that created a substantial risk of harm to persons or property.

5.6 Violated Safety Requirements

Failed to comply with established safety requirements or engaged in conduct that created a substantial or unreasonable risk of injury, death, or significant property damage.

5.7 Engaged in Other Endangering Conduct

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and created a substantial or unreasonable risk of harm to persons, property, or the University’s operations.

6. Drug Violation

Drug Violations include the unlawful or unauthorized possession, use, manufacture, distribution, sale, transfer, delivery, cultivation, or misuse of controlled substances, illegal drugs, drug paraphernalia, prescription medications, over-the-counter medications, intoxicating substances, or other prohibited substances in violation of federal, state, local law, or University policy.

A student or Recognized Student Organization shall not:

6.1  Possessed Prohibited Drugs, Controlled Substances, or Prescription Medications

Possessed or knowingly maintained custody or control of illegal drugs, controlled substances, prescription medications without a valid prescription, counterfeit controlled substances, or other prohibited substances.

6.2 Used or Was Under the Influence of Unauthorized Drugs

Used, ingested, inhaled, injected, consumed, or otherwise introduced into the body any illegal drug, controlled substance, or other prohibited substance, or was under the influence of such substances while on University premises or at University activities when prohibited by law or University policy.

6.3 Manufactured, Distributed, Delivered, or Sold Drugs

Manufactured, cultivated, produced, distributed, attempted to distribute, delivered, transferred, furnished, exchanged, sold, or possessed with the intent to distribute any prohibited drug or controlled substance.

6.4 Possessed or Used Drug Paraphernalia

Possessed, used, manufactured, distributed, or sold drug paraphernalia intended for the unlawful use, manufacture, preparation, packaging, storage, concealment, or consumption of prohibited substances.

6.5 Misused Prescription or Over-the-Counter Medications

Used, possessed, distributed, sold, or administered prescription medications or over-the-counter medications in a manner inconsistent with their intended medical purpose or without lawful authorization.

6.6 Misrepresented or Simulated Controlled Substances

Knowingly possessed, distributed, sold, advertised, represented, or presented any substance as an illegal drug or controlled substance, regardless of its actual composition, when intended to deceive others or facilitate conduct prohibited by this Code.

6.7 Engaged in Other Drug-Related Misconduct

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and involved prohibited drugs, controlled substances, intoxicating substances, or drug paraphernalia in violation of applicable law or University policy.

7. Alcohol Violation

Alcohol Violations include the unlawful or unauthorized possession, use, manufacture, distribution, sale, furnishing, or misuse of alcoholic beverages in violation of federal, state, local law, or University policy.

A student or Recognized Student Organization shall not:

7.1 Possessed Alcohol Unlawfully

Possessed alcoholic beverages in violation of federal, state, or local law or University policy.

7.2 Consumed or Used Alcohol Unlawfully

Consumed, used, or was under the influence of alcohol in violation of federal, state, or local law or University policy.

7.3 Manufactured, Distributed, Sold, or Furnished Alcohol

Manufactured, produced, distributed, delivered, sold, furnished, provided, or facilitated the unlawful possession or consumption of alcoholic beverages.

7.4 Facilitated Underage or Unlawful Alcohol Use

Provided alcohol to an underage person, possessed alcohol with the intent to provide it to an underage person, or otherwise facilitated the unlawful possession or consumption of alcohol by another person.

7.5 Operated a Vehicle or Equipment While Impaired

Operated or attempted to operate a motor vehicle, watercraft, coasting device, or other mode of transportation while impaired by alcohol when prohibited by law or University policy.

7.6 Engaged in Dangerous Alcohol-Related Conduct

Consumed or used alcohol in a manner that created a substantial risk of harm to oneself, another person, or property, including conduct that required emergency medical intervention or substantially disrupted University operations.

7.7 Engaged in Other Alcohol-Related Misconduct

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and involved alcoholic beverages in violation of applicable law or University policy.

8. Abuse of Property

Abuse of Property includes the unauthorized taking, possession, theft, damage, destruction, misuse, alteration, or interference with University property or the property of another person or organization.

A student or Recognized Student Organization shall not:

8.1 Damaged or Destroyed Property

Damaged, destroyed, defaced, altered, tampered with, or otherwise impaired University property or the property of another person or organization.

8.2 Stole or Misappropriated Property

Stole, attempted to steal, knowingly possessed stolen property, or wrongfully took, retained, converted, or misappropriated University property or the property of another person or organization.

8.3 Misused Property

Used, possessed, removed, relocated, borrowed, or disposed of University property or the property of another person or organization without authorization or in a manner inconsistent with its intended purpose.

8.4 Vandalized Property

Defaced, applied graffiti to, tampered with, or otherwise vandalized University property or the property of another person or organization.

8.5 Interfered with the Use of Property

Interfered with, obstructed, concealed, withheld, or otherwise prevented the authorized use, access, or enjoyment of University property or the property of another person or organization.

8.6 Possessed or Used Lost or Misdelivered Property

Knowingly possessed, retained, used, sold, transferred, or failed to make reasonable efforts to return lost, mislaid, abandoned, or misdelivered property belonging to the University or another person.

8.7 Engaged in Other Abuse of Property

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and involved the theft, misuse, damage, destruction, or interference with property.

9. Trespassing

Trespassing includes the unauthorized entry onto, presence within, or use of University property or facilities, or the property or facilities of another person or organization, after permission has been denied, withdrawn, or is otherwise not authorized.

A student or Recognized Student Organization shall not:

9.1 Enter Without Authorization

Enter or access any University property, facility, room, building, office, residence, construction area, or other restricted space without authorization.

9.2 Remain Without Authorization

Remain on or within University property or the property of another person or organization after authorization has expired, been revoked, or after being directed to leave by an authorized University official or law enforcement officer.

9.3 Access Restricted Areas

Enter or attempt to enter areas designated as restricted, secured, or closed to unauthorized persons.

9.4 Provide Unauthorized Access

Permit, facilitate, or assist another person in gaining unauthorized access to University property, facilities, or restricted areas.

9.5 Circumvent Security Measures

Bypass, disable, manipulate, or otherwise circumvent locks, access control systems, identification requirements, barriers, fencing, security devices, or other measures intended to restrict or control access.

9.6 Violate a Notice Restricting Access

Enter or remain on University property in violation of a written notice restricting access, a campus ban, no-trespass notice, interim measure, disciplinary sanction, or other lawful restriction imposed by the University.

9.7 Other Trespassing

Engage in any other intentional, knowing, or reckless conduct substantially similar to the prohibited acts described in this section involving unauthorized entry, presence, or access to property or facilities.

10. Weapons Violation

Weapons Violations include the unauthorized possession, use, display, carrying, brandishing, manufacture, sale, transfer, or storage of weapons or weapon-like devices in violation of federal, state, local law, or University policy. This section shall not be interpreted to prohibit the lawful possession of self-defense chemical spray where permitted by applicable law.

A student or Recognized Student Organization shall not:

10.1 Possessed Unauthorized Weapons

Possessed, carried, or maintained custody or control of any weapon or weapon-like device prohibited by law or University policy on University property or at University-sponsored activities.

10.2 Used or Displayed a Weapon

Used, brandished, pointed, displayed, or otherwise handled a weapon or weapon-like device in a manner that threatened, intimidated, endangered, or caused a reasonable person to fear for their safety.

10.3 Manufactured, Sold, Transferred, or Provided Weapons

Manufactured, assembled, sold, purchased for another, transferred, distributed, lent, or otherwise provided a weapon or weapon-like device in violation of law or University policy.

10.4 Stored Weapons Improperly

Stored, secured, or left a weapon or weapon-like device in a manner that violated University policy or created an unreasonable risk to the safety of persons or property.

10.5 Possessed or Used Replica or Simulated Weapons

Possessed, displayed, or used a replica, imitation, simulated, toy, or facsimile weapon in a manner that would cause a reasonable person to believe it was an actual weapon or that threatened, intimidated, disrupted University operations, or endangered others.

10.6 Engaged in Other Weapons Violations

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and involved weapons or weapon-like devices in violation of applicable law or University policy.

11. Explosives Violation

Explosives Violations include the unauthorized possession, manufacture, use, storage, transportation, sale, distribution, ignition, detonation, or attempted detonation of explosives, explosive materials, incendiary devices, fireworks, or other destructive devices in violation of federal, state, local law, or University policy.

A student or Recognized Student Organization shall not:

11.1 Possessed Unauthorized Explosives or Incendiary Devices

Possessed, carried, transported, or maintained custody or control of explosives, explosive materials, incendiary devices, fireworks, or other destructive devices prohibited by law or University policy.

11.2 Manufactured or Assembled Explosive or Incendiary Devices

Manufactured, assembled, constructed, modified, or attempted to manufacture or assemble an explosive, incendiary, or destructive device in violation of law or University policy.

11.3 Used or Ignited Explosives or Incendiary Devices

Ignited, detonated, discharged, activated, or otherwise used an explosive, incendiary device, firework, or other destructive device without authorization.

11.4 Sold, Transferred, or Provided Explosives

Sold, distributed, furnished, transferred, lent, or otherwise provided explosives, explosive materials, incendiary devices, fireworks, or other destructive devices in violation of law or University policy.

11.5 Stored Explosives Improperly

Stored, secured, or left explosives, explosive materials, incendiary devices, fireworks, or other destructive devices in a manner that violated University policy or created an unreasonable risk to persons or property.

11.6 Engaged in Other Explosives Violations

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and involved explosives, explosive materials, incendiary devices, fireworks, or other destructive devices in violation of applicable law or University policy.

12. Abuse of Computers and Other Technology

Abuse of Computers and Other Technology includes the unauthorized access, use, misuse, disruption, interference, alteration, destruction, or exploitation of computers, networks, electronic devices, digital resources, or information technology systems owned, operated, or provided by the University or used in connection with University activities.

A student or Recognized Student Organization shall not:

12.1 Accessed Technology Without Authorization

Accessed or attempted to access any computer, network, system, account, electronic device, database, or digital resource without authorization or beyond the scope of authorized access.

12.2 Misused Technology Resources

Used University technology resources in a manner that violated law or University policy, disrupted University operations, or interfered with the authorized use of technology by others.

12.3 Interfered with Technology Systems

Disrupted, disabled, damaged, altered, introduced malicious software, interfered with, or attempted to interfere with the normal operation, security, availability, or integrity of any computer, network, electronic device, or information technology system.

12.4 Misused Electronic Information

Accessed, altered, deleted, copied, transmitted, disclosed, distributed, recorded, or otherwise used electronic records, files, data, communications, digital information, or other electronically stored information without authorization or in violation of applicable law or University policy.

12.5 Misused Electronic Credentials

Shared, obtained, possessed, used, or permitted the unauthorized use of usernames, passwords, access credentials, identification cards, authentication devices, or other means of accessing technology resources.

12.6 Circumvented Technology Security Measures

Bypassed, disabled, evaded, or attempted to circumvent technological security measures, access controls, monitoring systems, licensing restrictions, or other security protections implemented by the University.

12.7 Engaged in Other Abuse of Computers and Other Technology

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and involved computers, networks, electronic devices, digital resources, or information technology systems in violation of applicable law or University policy.

13. Safety Violation

Safety Violations include conduct that compromises, interferes with, misuses, or fails to comply with University safety systems, emergency procedures, or other measures intended to protect the health, safety, and welfare of the University community.

A student or Recognized Student Organization shall not:

13.1 Misused Safety Equipment

Damaged, destroyed, removed, tampered with, disabled, misused, or otherwise interfered with fire safety equipment, emergency equipment, warning devices, or other safety systems.

13.2 Initiated a False Emergency Report

Knowingly initiated, activated, or caused a false fire alarm, emergency notification, emergency response, or report of an emergency.

13.3 Failed to Comply with Emergency Procedures

Failed to evacuate, shelter in place, comply with emergency instructions, or otherwise follow lawful directions during an emergency, emergency drill, or other safety event.

13.4 Obstructed Emergency Response

Interfered with, obstructed, delayed, or impeded emergency personnel, law enforcement officers, firefighters, emergency medical personnel, or University officials performing emergency or safety-related duties.

13.5 Interfered with Safety Measures

Created, removed, altered, blocked, or otherwise interfered with safety barriers, emergency exits, warning signs, access routes, or other devices or measures intended to protect persons or property.

13.6 Violated Published Safety Requirements

Failed to comply with published University safety rules, procedures, or requirements governing the safe use of facilities, equipment, laboratories, residence halls, events, or other University operations.

13.7 Engaged in Other Safety Violations

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and compromised or interfered with the health, safety, or welfare of the University community.

14. Violation of Other Published University Policies, Rules, or Regulations

Violation of Other Published University Policies includes the failure to comply with any published University policy, rule, regulation, directive, or standard adopted by an authorized University official or department that is not otherwise specifically addressed in this Code.

A student or Recognized Student Organization shall not:

14.1 Violated Published University Policies

Failed to comply with a published University policy, rule, regulation, or standard issued by an authorized University office, department, or official.

14.2 Violated Conditions of Participation

Failed to comply with published conditions, requirements, or eligibility standards governing participation in University programs, activities, services, facilities, housing, athletics, student organizations, or other University-sponsored opportunities.

14.3 Violated Published Administrative Directives

Failed to comply with a written administrative directive, restriction, or requirement lawfully issued by an authorized University official pursuant to a published University policy.

14.4 Engaged in Other Violations of Published University Policies

Intentionally, knowingly, or recklessly engaged in conduct that was substantially similar to the prohibited conduct described in this section and violated a published University policy, rule, regulation, directive, or standard not otherwise addressed by this Code.

15. Violation of Federal, State, and/or Local Law

Violation of Federal, State, and/or Local Law includes conduct that violates applicable federal, state, or local law and adversely affects the University community, the University’s educational mission, the safety or welfare of its members, or the orderly operation of the University.

A student or Recognized Student Organization shall not:

15.1 Engaged in Conduct that Violated Federal, State, or Local Law

Engaged in conduct that constituted a violation of applicable federal, state, or local law within the University’s jurisdiction under this Code.

15.2 Failed to Comply with Legal Requirements Affecting the University

Failed to comply with a lawful court order, judicial condition, protective order, administrative order, or other legally imposed restriction when the noncompliance adversely affected the University community or University operations.

15.3 Engaged in Unlawful Conduct Affecting the University

Engaged in conduct that constituted a violation of applicable federal, state, or local law that substantially disrupted University operations or threatened the safety, security, or welfare of the University community.

15.4 Engaged in Other Violations of Law

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and violated applicable federal, state, or local law within the University’s jurisdiction under this Code.

The University may initiate or continue disciplinary proceedings when information reasonably indicates that conduct constituting a violation of applicable federal, state, or local law may also constitute a violation of this Code. The University’s conduct process is independent of the criminal justice system and applies the standard of proof established by this Code. The existence or absence of an arrest, criminal charge, dismissal, acquittal, deferred adjudication, or conviction does not determine whether a violation of this Code has occurred.

16. Failure to Comply

Failure to Comply includes refusing, failing, or interfering with a lawful request, directive, or instruction issued by an authorized University official acting within the scope of their official duties.

A student or Recognized Student Organization shall not:

16.1 Failed to Comply with Lawful Directives

Refused or failed to comply with a lawful directive, instruction, or request issued by an authorized University official or other individual acting within the scope of their official duties.

16.2 Failed to Identify Oneself

Refused to accurately identify oneself or knowingly provided false identifying information to an authorized University official or other individual acting within the scope of their official duties when identification was reasonably required.

16.3 Interfered with University Officials

Obstructed, hindered, delayed, resisted, or otherwise interfered with an authorized University official or other individual acting within the scope of their official duties 

16.4 Failed to Comply with Disciplinary or Administrative Conditions

Failed to comply with the terms or conditions of an interim measure, disciplinary sanction, resolution agreement, administrative directive, or other lawful requirement imposed pursuant to University policy.

16.5 Engaged in Other Failures to Comply

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and involved the failure to comply with a lawful directive or requirement issued by an authorized University official or other individual acting within the scope of their official duties.

17. Abuse of the Campus Discipline System

Abuse of the Campus Discipline System includes intentional or knowing conduct that interferes with, obstructs, manipulates, or undermines the integrity, fairness, or administration of the University’s disciplinary process.

A student or Recognized Student Organization shall not:

17.1 Knowingly Provided False Information

Knowingly provided false, misleading, or materially incomplete information during any investigation, hearing, appeal, or other disciplinary proceeding conducted under this Code.

17.2 Knowingly Submitted False or Altered Evidence

Knowingly fabricated, altered, destroyed, concealed, or submitted false or misleading evidence in connection with a disciplinary proceeding.

17.3 Interfered with the Disciplinary Process

Intentionally obstructed, disrupted, delayed, or otherwise interfered with the administration of any investigation, hearing, appeal, or other disciplinary proceeding.

17.4 Improperly Influenced or Attempted to Influence Participants

Knowingly intimidated, threatened, coerced, bribed, improperly influenced, or attempted to improperly influence any complainant, respondent, witness, advisor, investigator, adjudicator, appellate adjudicator, hearing board member, or other University official participating in the disciplinary process.

17.5 Failed to Comply with the Disciplinary Process

Failed to comply with lawful procedural requirements, directives, or obligations imposed during the disciplinary process, excluding the exercise of rights expressly provided by this Code.

17.6 Misused the Disciplinary Process

Knowingly initiated or used the disciplinary process for an improper purpose, including to harass, retaliate against, or knowingly make a materially false allegation against another person.

17.7 Engaged in Other Abuse of the Campus Discipline System

Intentionally or knowingly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and interfered with or undermined the integrity, fairness, or administration of the University’s disciplinary process.

Nothing in this section shall be construed to require a student or Recognized Student Organization to admit responsibility, waive any right provided under this Code, make a statement, participate in an investigation beyond the requirements of this Code, or otherwise forfeit any procedural protection afforded by University policy. The exercise of rights provided by this Code shall not constitute abuse of the campus disciplinary process.

18. Disruption

Disruption includes conduct that materially and substantially interferes with or obstructs the teaching, learning, research, administration, operations, activities, events, or other lawful functions of the University or the rights of members of the University community.

A student or Recognized Student Organization shall not:

18.1 Disrupted University Operations

Materially and substantially interfered with or obstructed the normal operations, administration, or services of the University.

18.2 Disrupted Educational Activities

Materially and substantially interfered with teaching, learning, research, studying, academic support services, or other educational activities.

18.3 Disrupted University Events or Activities

Materially and substantially interfered with or obstructed any University-sponsored event, meeting, program, ceremony, or other lawful activity.

18.4 Disrupted the Rights of Others

Materially and substantially interfered with another person’s ability to participate in, benefit from, or access University programs, services, activities, or facilities.

18.5 Incited or Encouraged Disruption

Encouraged, organized, directed, or knowingly participated in conduct that materially and substantially disrupted University operations or activities.

18.6 Engaged in Other Disruptive Conduct

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and materially and substantially disrupted the lawful operations or educational mission of the University.

Nothing in this section shall be interpreted or applied to prohibit speech, expression, assembly, or protest protected by the United States Constitution, the Louisiana Constitution, or applicable law. Conduct that materially and substantially disrupts University operations or otherwise violates this Code is not protected solely because expressive activity is involved.

19. Hazing.

Hazing is prohibited by the Caleb Wilson Hazing Prevention Act, applicable federal law, Louisiana law, University of Louisiana System policy, and University policy. Hazing includes any conduct that constitutes hazing under applicable law or University policy, regardless of whether an individual consents to or is willing to participate. Students and Recognized Student Organizations are responsible for knowing and complying with all applicable hazing laws and University requirements.

A student or Recognized Student Organization shall not:

19.1 Engaged in Hazing

Engaged in any act that constituted hazing under applicable federal law, Louisiana law, University of Louisiana System policy, or University policy.

19.2 Organized or Facilitated Hazing

Organized, planned, directed, encouraged, promoted, facilitated, assisted, required, or knowingly participated in hazing or activities that constituted hazing.

19.3 Retaliated in Connection with Hazing

Retaliated against, intimidated, threatened, coerced, or otherwise took adverse action against any person for reporting hazing, participating in a hazing investigation or disciplinary proceeding, or cooperating with University officials regarding allegations of hazing.

19.4 Engaged in Other Hazing Violations

Intentionally, knowingly, or recklessly engaged in any other conduct that was substantially similar to the prohibited conduct described in this section and constituted hazing under applicable federal law, Louisiana law, University of Louisiana System policy, or University policy.

 

The rights outlined in this section are subject to the provisions of this Code and applicable law. The University retains the discretion to reasonably regulate the conduct process to ensure fairness, efficiency, and the integrity of proceedings.

A. Student Rights

Students at Southeastern Louisiana University are afforded the following rights:

1. General Rights

• The right to learn and pursue knowledge in an environment that is safe, respectful, and conducive to learning.
• The right to be free from discrimination and harassment based on any protected status under applicable law.
• The right to exercise freedom of speech and assembly, provided such expression does not infringe on the rights of others or disrupt the educational environment.
• The right to report, in good faith and without fear of retaliation, alleged violations of University policy.
• The right to privacy and confidentiality to the extent permitted by law, including protections under the Family Educational Rights and Privacy Act (FERPA).

2. Rights Within the Conduct Process

• The right to be informed of the Student Code of Conduct and applicable procedures.
• The right to receive notice of alleged violations in accordance with this Code.
• The right to a fair and impartial process conducted by individuals free from conflict of interest or bias.
• The right to an opportunity to be heard and to have matters resolved by an impartial decision-maker.
• The right to review relevant information and evidence in advance of a hearing or resolution process.
• The right to present information and identify witnesses.
• The right to be accompanied by an Advisor of their choice, including an attorney or non-attorney advocate, as permitted by this Code.
• The right to receive written notice of the outcome of a conduct proceeding, including findings and, where applicable, sanctions.
• The right to appeal decisions in accordance with the Appeals procedures outlined in this Code.
• The right to a reasonably prompt resolution of conduct matters, consistent with the need for a fair and thorough process.
• The right to request clarification of procedures and expectations related to the conduct process.
• The right to decline participation in the conduct process, with the understanding that the process may proceed based on available information.

3. Supportive Measures and Participation Rights

• The right to be informed of and request supportive measures, including academic, housing, or other accommodations, as appropriate.
• The right to request reasonable accommodations based on disability to participate in the conduct process.
• The right to request language assistance or other accessibility services necessary to participate meaningfully in the process.
• The right to request a No Contact Order or similar protective measure.
• The right to participate in proceedings in a manner that limits direct contact between parties, when appropriate.
• The right to request alternative participation methods (e.g., remote participation or other accommodations), when reasonably available.
• The right to receive timely notice of interim measures and, where applicable, the opportunity to be heard regarding those measures.

4. Additional Procedural Rights

• The right to have questions posed through appropriate channels during a hearing, consistent with this Code.
• The right to request reasonable breaks during a hearing.
• The right to have proceedings conducted in a manner that is respectful, equitable, and consistent with the provisions of this Code.
• The right to be treated with dignity, respect, and fairness throughout the conduct process.

B. Student Responsibilities

As members of the University community, students are expected to uphold the institution’s values and standards. This includes:

• Complying with all University policies and applicable federal, state, and local laws;
• Maintaining academic integrity and personal accountability;
• Respecting the rights, dignity, and property of others;
• Contributing to a safe, respectful, and inclusive campus environment;
• Monitoring University communications and maintaining current contact information;
• Participating in the conduct process in good faith when involved;
• Engaging in their educational experience, including attending classes, meeting academic obligations, and seeking assistance when needed.
• Students are expected to cooperate honestly with University officials while retaining all rights provided under this Code.

Students are also responsible for the conduct of their guests and for ensuring that those guests are aware of and comply with University policies when participating in University Activities.

Filing a Complaint 

Complaints of student misconduct are submitted through the appropriate online reporting channel via ReportIt (www.southeastern.edu/reportit). Always call University Police at 985-549-2222 for on-campus emergencies or 911 for off-campus emergencies. 

The complaint should, to the extent possible, include a written explanation of what occurred, identification of the person(s) or group affected by the alleged violation, and identification of the individual or organization alleged to have violated this Code or applicable policy.

Additionally, written complaints should include the following: 

1. Full name, local address, phone numbers, and, if possible, “W” numbers of the victim, accused, and witnesses. 
2. The specific conduct standard, policy, and/or rule allegedly violated;   
3. The date, time, location, and persons involved in the incident under investigation;   
4. A narrative of the incident describing what occurred;   
5. Copies of pertinent witness statements, police and/or housing reports, and/or 
6. Any other physical evidence (photographs, written documents, items, etc.)

The University will not tolerate retaliation against any individual who, in good faith, reports alleged misconduct or participates in the conduct process. Allegations of retaliation may be addressed as a separate violation of this Code.

Evaluation

The Office of Student Advocacy and Accountability (OSAA) evaluates the written information it receives to determine whether it constitutes a complaint or other credible information subject to further review.

If appropriate, OSAA will determine whether the matter falls within its authority or jurisdiction to investigate and whether the alleged conduct, if true, would constitute a violation of the Student Code of Conduct. This determination will be made for each allegation presented.

Generally, complaints should be submitted to OSAA within forty-five (45) business days of the alleged violation. If a complaint is not submitted within this timeframe, the complainant should provide the reason for the delay and may request a waiver of the timeliness requirement. OSAA will determine whether good cause exists to grant the waiver. The University’s authority to initiate or continue disciplinary proceedings is not limited by the filing of a complaint when sufficient credible information is otherwise available.

OSAA will evaluate whether sufficient credible information exists to initiate formal disciplinary proceedings. If additional information is needed to clarify the allegations, OSAA may request additional information from the complainant or other appropriate sources. The complainant should provide the requested information as soon as practicable. The absence of additional information does not preclude the University from proceeding when sufficient credible information exists to initiate formal disciplinary proceedings.

Some reasons for dismissal of a complaint include:

• OSAA does not have authority or jurisdiction to investigate the complaint.
• The complaint fails to allege a violation of the Student Code of Conduct.
• The complaint was not timely filed, and a waiver of the timeliness requirement was not granted.
• The allegations have been resolved and are no longer appropriate for investigation.

For complaints involving a minor (under 18 years of age), a required Release of Information authorizing communication with a parent or legal guardian is not provided after reasonable notice and opportunity to submit the form.

The University will make reasonable efforts to evaluate, investigate, and resolve alleged misconduct in a timely manner. Timeframes may be extended for good cause, including the complexity of the matter, the availability of parties or witnesses, the need to gather additional information, or University operational needs. Extensions will not invalidate the process; however, the University will comply with all applicable statutory notice requirements.

The University reserves the right to proceed with an investigation and resolution of alleged misconduct regardless of whether a Complainant chooses to withdraw or not participate, when doing so is necessary to protect the safety or interests of the University community.

Notice of Charges

Upon receipt of a report alleging a violation of the Student Code of Conduct, the University will conduct a preliminary assessment to determine whether sufficient credible information exists to warrant dismissal, additional review, investigation, or the initiation of formal disciplinary proceedings. As part of this assessment, the University may gather additional information as appropriate.

The determination of whether sufficient credible information exists to initiate formal disciplinary proceedings shall be made by the Conduct Authority. The Conduct Authority may make this determination based upon the preliminary assessment or upon information obtained during an investigation.

If the Conduct Authority determines that sufficient credible information exists to proceed through the disciplinary process, the Respondent will receive written notice of the alleged violation(s). The Notice of Charges will be provided as soon as practicable and, when required by applicable Louisiana law, no later than fourteen (14) business days after the University receives sufficient credible information to initiate formal disciplinary proceedings.

The notice will generally include:

• the alleged violation(s) and applicable section(s) of the Student Code of Conduct or University policy;
• a summary of the alleged conduct;
• a description of the information and evidence relied upon in initiating the charge, including information available at that stage of the process;
• information regarding the available resolution process; and
• notice of the Respondent’s rights and responsibilities under this Code.

Amended Notice of Charges

Following the issuance of a Notice of Charges, the University may continue to investigate and gather relevant information. If additional credible information is obtained before the final resolution of the matter that supports the modification, addition, or dismissal of one or more alleged violations, the Conduct Authority may issue an Amended Notice of Charges.

An Amended Notice of Charges will identify any revised or additional alleged violations and summarize the additional information supporting the amendment. The Respondent will be provided a reasonable opportunity to review and respond to the amended allegations before any disciplinary conference or hearing addressing those allegations. When an amendment results in a material change to the allegations or available sanctions, the Conduct Authority may reschedule a disciplinary conference or hearing as necessary to preserve the Respondent’s opportunity to prepare a response.

The issuance of an Amended Notice of Charges does not constitute a finding of responsibility and does not invalidate any prior procedural steps unless the Conduct Authority determines that additional process is necessary to ensure fundamental fairness.

The issuance of a Notice of Charges or an Amended Notice of Charges does not constitute a finding of responsibility. Rather, it serves as the formal initiation or modification of the student conduct process.

Equivalent Rights

The University will grant equal rights to individuals who are complainants or respondents in disciplinary proceedings. This includes offering the same opportunities for both the respondent and the complainant to have others present during proceedings, allowing an unrestricted choice of attorney or non-attorney advocate, and providing simultaneous notification of the institution’s appeal procedures for both parties, if applicable. 

Right to Representation 

Students accused of violations have the right to be represented by an attorney or a non-attorney advocate at their own expense. This right extends to both the respondent and the complainant. Students will be informed of their rights in writing before any disciplinary proceedings are scheduled. Officially recognized student organizations accused of violations are also entitled to representation by an attorney or a non-attorney advocate at their own expense. This right similarly applies to both the accused organization and the complainant.

Written notification of the name and relationship of an advisor to the complainant or respondent must be submitted to the Hearing Board Advisor at least 48 hours before the hearing. Complainants and respondents must keep their representatives informed of communications from the University.

Accommodation Requests

Students may request accommodations during a disciplinary process to ensure that they receive a fair and equitable hearing. These accommodations might include additional time to prepare for hearings, the presence of a support person, or modifications to the proceedings’ format to address specific needs. The University is committed to providing necessary adjustments to support the student’s ability to participate fully in the process while maintaining the integrity and fairness of the disciplinary procedures. Requests for accommodations should be made promptly to allow the institution adequate time to assess and implement the necessary arrangements.

Evidence

The University is not required to follow formal rules of evidence in disciplinary proceedings. However, the University will make reasonable, good-faith efforts to include relevant evidence and exclude evidence that is neither relevant nor probative. A Respondent’s decision not to participate will not, by itself, be considered evidence of responsibility.

Standard of Evidence

The University utilizes different standards of evidence at various stages of the student conduct process to ensure fair, consistent, and legally compliant decision-making. The burden of proof rests with the University to establish that a violation occurred under the applicable standard of evidence.

A. Threshold Assessment

During the preliminary assessment, the University determines whether sufficient credible information exists to initiate disciplinary proceedings. This administrative screening does not constitute a determination of responsibility and does not require application of the standards of evidence used to determine responsibility.

B. Determination of Responsibility

For cases that proceed to a formal determination of responsibility, the University will apply one of the following standards based on the severity of potential sanctions:

1. Preponderance of the Evidence: For cases that do not involve potential sanctions of suspension of ten (10) or more days, expulsion, or removal of recognition of a student organization, the University may utilize the preponderance of the evidence standard for determining responsibility.

• • This standard requires that it is more likely than not that a violation occurred.

2. Clear and Convincing Evidence: In cases where the potential outcome includes: 

• • Suspension of ten (10) or more days 
  • Expulsion 
  • Removal of recognition of a student organization

Except as otherwise required by applicable law, the University shall determine responsibility by clear and convincing evidence in cases involving potential sanctions of suspension of ten (10) or more days, expulsion, or removal of recognition of a student organization. In disciplinary proceedings arising from physical conduct resulting in serious bodily injury or death, where the University possesses objective and verifiable evidence as required by Louisiana law, the University shall apply the preponderance-of-the-evidence standard.

• “Clear and convincing evidence” means that the evidence presented must be highly and substantially more likely to be true than untrue, establishing a firm belief or conviction in the allegations.

C. Insufficient Evidence

If it is determined that the available information does not meet the applicable standard of evidence: 

• The matter will be closed with a finding of no responsibility. 
• The Office of Student Advocacy and Accountability (OSAA) will record the disposition as “Closed.” 
• A notification letter will be sent to the complainant. 
• Neither the existence of an investigation nor the outcome will be reflected in the official conduct record of the involved parties.

Case Type: Cases with potential sanctions less than a 10-day suspension/Standard: Preponderance of the Evidence.

Case Type: Cases with potential sanctions of 10-day suspension, deferred suspension, expulsion, or removal of recognition of a student organization/Standard: Clear and Convincing Evidence.

Case Type: Cases involving physical conduct resulting in serious bodily injury or death, where the University possesses objective and verifiable evidence (e.g., police reports, medical records, coroner reports)/Standard: Preponderance of the Evidence.

Access to Evidence

Students involved in an active disciplinary process will be provided reasonable access to review available information and evidence relevant to their case. Students may request to review or obtain copies of documents by submitting a Records Request, subject to applicable privacy protections and University policies. To protect the privacy of individuals involved, materials provided during an active case may not be copied, distributed, posted, altered, or made public without authorization. These restrictions remain in effect after the matter is resolved unless otherwise authorized by the University.

Presumption of Innocence

The presumption of innocence is a fundamental principle applied to accused students or organizations, ensuring they are considered innocent until proven otherwise. This presumption remains intact until responsibility is either acknowledged by the accused or formally determined through a hearing process. During this hearing, the University bears the burden of proving every element of the alleged violation to establish the accused’s responsibility.

Consideration of Health and Well-Being

The University recognizes that a student’s physical or mental health may impact behavior. Such factors may be considered during the student conduct process, including in determining appropriate outcomes, supportive measures, or referrals to University resources.

However, the presence of a physical or mental health condition does not exempt a student from responsibility for behavior that violates the Student Code of Conduct. Mental health or other personal circumstances may be considered as mitigating or aggravating factors, but do not serve as a defense to violations of this Code.

Maintenance and Access of Disciplinary Records 

The Office of Student Advocacy and Accountability maintains disciplinary records in accordance with University policy and applicable law. Confidential conduct records are retained for seven (7) years after the incident. In cases not involving separation from the University, records may be eligible for expungement upon the student’s written request one year after graduation. Records involving sanctions that result in separation from the University are maintained indefinitely. Open cases awaiting adjudication remain part of the student’s conduct record until resolved.

All disciplinary records are protected under the Family Educational Rights and Privacy Act (FERPA) and are considered confidential. Such records may only be released with the written consent of the student or, in the case of a student organization, its current authorized leadership, except as otherwise permitted by law.

Students may request access to their disciplinary records by submitting a Records Request through the Office of Student Advocacy and Accountability website. Requests to be shared with a third party must include written authorization. They may take five (5) to seven (7) business days to process, due to the required redaction of personally identifiable information related to other students. To protect the privacy of all individuals involved, disciplinary records may not be distributed, posted, altered, or made public without authorization.

Privileged documents or internal memoranda not intended to serve as evidence may be excluded from the disciplinary record to ensure that only relevant and appropriate materials are maintained.

Separation of Roles

To ensure that disciplinary proceedings are conducted free from conflicts of interest and in accordance with applicable law, the Office of Student Advocacy and Accountability will ensure appropriate separation of functions among individuals participating in the conduct process.

For purposes of applicable separation-of-roles requirements, the University may assign titles to officials that differ from terminology used in applicable law. Compliance is determined by the function performed by an individual in a disciplinary proceeding rather than the individual’s University title.

An individual shall not perform more than one of the following functions in the same disciplinary proceeding when such combination of functions is prohibited by applicable law:

(a) Reporting Party Support Advocate or Support Specialist

(b) Investigator

(c) University Case Representative

(d) Adjudicator

(e) Appellate Adjudicator

The same University official may perform different functions in separate disciplinary proceedings, provided the official does not perform multiple functions within the same proceeding in a manner prohibited by applicable law.

Any party may raise concerns regarding a potential conflict of interest or bias involving an individual participating in the conduct process. Such concerns must be submitted promptly upon becoming aware of the issue. The University will review the concern and determine whether reassignment or other action is appropriate to ensure a fair and impartial process.

Participation in Proceedings

For this Section, “fully participate” includes the ability to make opening and closing statements, examine and cross-examine witnesses, and provide support, guidance, and advice to the alleged respondent or complainant. This section does not alter the University’s approach to evidence as outlined in the Evidence section of this Code. 

Interim Measures 

University of Louisiana System member institutions shall have the ability to take reasonable interim measures necessary to ensure the physical safety of members of its campus communities during a timely investigation and adjudication of a student disciplinary issue, including but not limited to the ability to make adjustments in student housing arrangements, impose conditions of mutual no contact between the accused student and the alleged victim, temporarily suspend a student, or ban a student from campus. Such reasonable interim measures shall require the following:

(1) Within seventy-two (72) hours of determining that the alleged violation poses an immediate threat, written notice of the interim measure will be provided, including the reasons for the action.

(2) Within seven (7) business days of the written notice as outlined in the above paragraph, unless otherwise waived by the accused student, an interim measure hearing to determine whether there is substantial evidence that the student poses a risk to the physical safety of a member of the campus community and that the interim measure is appropriate to mitigate that risk.

At the hearing, both the accused student and the alleged victim shall have the right to be represented, at the student’s expense, by an attorney or a non-attorney advocate who may fully participate during the hearing. An accused student’s waiver of the right to an interim measure hearing shall not constitute an admission of guilt or a waiver of any additional rights provided for in this section. (see Interim Measures Hearing) 

Interim measures are not disciplinary in nature and do not constitute a determination of responsibility. These actions are intended to be supportive and preventative, and will be implemented in a manner that is reasonable, individualized, and consistent with the circumstances.

Interim measures remain in effect during the pendency of any disciplinary proceeding or appeal unless modified or lifted by the University through the interim measures review process or other authorized administrative action.

Health and Safety Intervention

When a student’s behavior indicates a risk of harm to themselves, including but not limited to repeated attempts or threats of self-harm or substance-related medical emergencies, the University may respond through non-disciplinary, health- and safety-based interventions. These actions are intended to support the student’s well-being and protect the campus community. They may include referrals to appropriate resources, interim measures, administrative actions, or coordinated wraparound services, as appropriate to the circumstances.

Wraparound services may include coordinated support across University offices and external providers to address the student’s health, safety, and well-being needs in a comprehensive and individualized manner. The University may require participation in certain supportive or educational interventions as part of a coordinated response to ensure student and community safety.

Such situations are not, in themselves, considered violations of the Student Code of Conduct; however, behavior that results in harm to others, significant disruption, or active interference with safety measures may be addressed through the conduct process as appropriate.

Investigative Report

When an investigation concludes, the Investigator will then issue an investigation report to the Conduct Authority stating the outcome of the investigation within a reasonable timeframe. A copy of the Investigator’s written summary of the investigation will be accessible to both parties. Following the issuance of the investigative report, the University will determine the appropriate resolution pathway in accordance with the Resolution Options outlined below.

Resolution Options

The University provides multiple pathways for resolving reports of alleged misconduct. These processes are designed to address concerns in a fair, educational, and appropriate manner to the nature and severity of the situation.

Depending on the circumstances, reports may be resolved through informal or formal processes. The Office of Student Advocacy and Accountability (OSAA) will determine the most appropriate resolution pathway based on factors such as the nature of the alleged behavior, the needs of the involved parties, and applicable University policies.

Informal resolution options focus on collaborative and educational outcomes. They are typically used for lower-level concerns or situations where all parties are willing to participate in a mutually agreed-upon process. Informal resolution may be offered before, during, or instead of a formal investigation, where appropriate.

Formal resolution options are used when the alleged behavior may constitute a violation of the Student Code of Conduct or when informal resolution is not appropriate or unsuccessful.

Participation in informal resolution processes is voluntary and requires the agreement of all involved parties. At any time, the University may determine that a matter should proceed through a formal process to ensure appropriate review and resolution.

Informal resolution prioritizes student learning, accountability, and, where appropriate, the restoration of community relationships. These processes are designed to address concerns collaboratively and educationally, allowing participants to reflect on their behavior, understand its impact, and develop strategies for future success.

1. Informal Resolution—Conflict Resolution

• • Conflict resolution is a process designed to address disputes constructively and collaboratively, to reach a resolution that all parties can agree on. The Office of Student Advocacy and Accountability may recommend conflict resolution as an appropriate response, particularly for issues that do not involve violations of the Student Code of Conduct. Participation in conflict resolution is voluntary and requires the agreement of all involved parties. 

2. Informal Resolution – Mediation

• • Mediation is a voluntary process that requires the commitment of all parties involved and is typically used for first-time or less-serious violations. The aim is to reach a mutually agreed-upon written resolution that addresses the dispute and prevents future occurrences. The Office of Student Advocacy and Accountability (OSAA) has the discretion to refer a complaint to mediation when appropriate, but this process requires the consent of all parties. OSAA will maintain a record of the mediation efforts and any resulting agreements. Mediation will not be used as the sole institutional response to complaints involving violence and may only be utilized when appropriate and with the voluntary consent of all parties. If mediation efforts are unsuccessful, the complaint may be escalated to a hearing.

If the matter is not resolved through informal resolution, or if informal resolution is not appropriate, the complaint will proceed to formal resolution, which may include investigation and adjudication under this Code.

3. Formal Resolution—Disciplinary Administrative Agreement

• • The Respondent may accept responsibility for the alleged violations and enter into a Disciplinary Administrative Agreement. The Complainant and Respondent will receive simultaneous notification of the disciplinary agreement, and the Complainant may appeal. Disciplinary Administrative Agreements are addressed within the Disciplinary Conference Section A: Resolution by Agreement.

A. Disciplinary Conference 

Most cases will be addressed initially through a Disciplinary Conference unless the nature or severity of the alleged violation warrants direct referral to a Hearing Board. A Disciplinary Conference (DC) provides the Respondent with an opportunity to review evidence and accept responsibility for the alleged violations. 

1. Resolution by Agreement

• If the Respondent accepts responsibility for the alleged violations, they may choose to resolve the matter by entering into a Disciplinary Administrative Agreement.
  • The Respondent will be provided an opportunity to review the available information and ask questions before agreeing.
  • Participation in a Disciplinary Administrative Agreement is voluntary, and the Respondent may instead elect to have the matter resolved through the formal disciplinary process.

By signing the agreement, the Respondent:

• Accepts responsibility for the violation(s) and the agreed-upon sanction(s);
• Acknowledges that they have had the opportunity to review the information and seek clarification;
• Waives the right to a formal hearing and the right to appeal under this Code.

The Complainant will be notified of the outcome and retains the right to appeal, where applicable, in accordance with the Appeals procedures outlined in this Code.

2. No Agreement Reached

• If:
  • The Respondent does not accept responsibility, or
  • A Disciplinary Administrative Agreement cannot be reached

The matter will proceed to the next appropriate resolution process, which may include a formal hearing or administrative determination, depending on the nature and severity of the alleged violations.

3. Non-Participation in the Disciplinary Process

• • Students are expected to participate in the disciplinary process. Participation includes responding to notices, attending scheduled Disciplinary Conferences, and engaging in good-faith communication with the University.
    • Failure to Participate: If a student fails to attend or otherwise participate in the Disciplinary Conference after receiving proper written notice and multiple documented attempts by the University to engage the student:

• • • • The University may proceed with the resolution of the matter based on the information available, provided the potential outcome does not include:
        • Suspension of ten (10) or more days;
        • Expulsion;
        • Removal of recognition of a student organization.

• • • Standard Applied in Absentia:
      • In such cases, the Conduct Officer may review the available information and decide under the preponderance-of-the-evidence standard.
      • A decision shall not be based solely on the student’s failure to participate.

• • • Limitation for Serious Sanction Cases: Cases involving potential suspension of ten (10) or more days, expulsion, or removal of recognition of a student organization will not be resolved solely through non-participation. They must proceed through the formal resolution process in accordance with University procedures.
    • Appeal Rights: A student who does not participate in the Disciplinary Conference retains the right to appeal the outcome in accordance with the Appeals procedures outlined in this Code.

4. Formal Resolution—Disciplinary Hearing Board

• • In cases that cannot be resolved in a Disciplinary Conference, or in cases involving potential sanctions of suspension of ten (10) or more days, expulsion, or removal of recognition of a student organization, the matter will be referred to a Hearing Board. Hearings involving a hearing board are designed for the complainant and respondent to present their accounts of an incident.

A. Hearing Scheduling Procedures 

Generally, a time set for a hearing will be at least ten (10) business days after the student has been notified of the hearing. Due to the nature of the academic year, if the incident occurs near the end of a semester or if the appropriate hearing board cannot be scheduled, the student’s case will be heard as soon as a hearing can be scheduled. The Office of Student Advocacy and Accountability will determine when to cancel, reschedule, postpone, or relocate the hearing. Maximum time limits for scheduling hearings may be extended at the University’s discretion. The University may make reasonable efforts with the parties to schedule a date and time for the hearing; however, once a hearing is scheduled, the University reserves the right to proceed with the scheduled date, time, and location. If a Respondent or Complainant, after proper notice, fails to appear at a scheduled hearing, the University may proceed in their absence and resolve the matter based on the information available.

B. Hearing Privacy  

All hearings are closed. A closed hearing is a proceeding closed to the public to protect sensitive information or the identities of those involved. Admission of any person to the hearing will be at the discretion of the Hearing Board Advisor.  

The use of audio, camera, and video recording devices by participants in a hearing is strictly prohibited. The Office of Student Advocacy and Accountability will retain an audio or video recording of the hearing proceedings for the record. Failure to comply with these rules may result in the removal from proceedings and may incur additional disciplinary action(s). The record of the proceeding, including any audio or video recording maintained by the University, is the official record. Deliberations are not recorded and will not be disclosed.

C. Hearing Procedures

Hearings are conducted in a structured manner designed to ensure fairness, allow for the presentation of relevant information, and support an equitable resolution of the matter. The Hearing Board Advisor facilitates the hearing and ensures that the process is conducted in accordance with this Code and applicable law. The Hearing Board Advisor may remove or restrict any participant, including Advisors, whose behavior is disruptive, non-compliant with procedures, or interferes with the orderly conduct of the hearing. The University utilizes a standardized hearing process or script to guide the order of presentation, the parties’ participation, and the overall flow of the proceeding; however, the specific sequence of the hearing may vary as necessary to address the circumstances of the case while maintaining fairness and procedural integrity. Both the Complainant and the Respondent have the opportunity to participate in the hearing, present information, identify witnesses, and respond to information presented, either directly or through an Advisor, as permitted by this Code. Advisors may assist and fully participate in the hearing process in accordance with the Participation in Proceedings section of this Code, including providing guidance, making statements, and questioning participants, subject to the direction of the Hearing Board Advisor. Questioning of parties and witnesses is permitted to explore relevant information, and the Hearing Board Advisor may establish reasonable guidelines to ensure that the process remains respectful, relevant, and orderly. The Hearing Board will consider information that is relevant and probative. However, the University is not bound by formal rules of evidence; information that is duplicative, irrelevant, or unduly disruptive may be limited or excluded at the discretion of the Hearing Board Advisor. The University will make reasonable efforts to ensure that all participants are treated with dignity and respect throughout the hearing process, and that proceedings are conducted in a manner that supports fairness, equity, and the integrity of the process.

D. Outcome of Hearing

Following the conclusion of the hearing, the Hearing Board will deliberate and determine whether the Respondent is responsible for the alleged violation(s) of the Student Code of Conduct based on the applicable standard of evidence. The Hearing Board’s determination will be documented and provided to the appropriate Adjudicator for the assignment of sanctions, if any.

The Adjudicator will review the Hearing Board’s findings and determine appropriate sanction(s) in accordance with this Code. Following the hearing, the Office of Student Advocacy and Accountability (OSAA) will provide a written determination that includes the factual basis for the determination, a summary of the evidence considered, the Hearing Board’s determination of responsibility, any sanction(s) assigned by the Adjudicator, and the applicable appeal procedures and timelines. The Complainant will be informed of the outcome at the same time, as permitted by this Code. Both parties will be notified of their right to appeal the outcome in accordance with the Appeals procedures outlined in this Code.

Interim Measures Hearing 

When a student or student organization is subject to an interim measure, they will receive written notice of the action, including the reason for the measure and, where applicable, the time and place of a hearing. Interim measure hearings are facilitated by the Office of Student Advocacy and Accountability (OSAA). The hearing will be conducted by a review body composed of University personnel selected based on their relevant expertise or involvement, as appropriate to the circumstances.

During the hearing, the University will present information supporting the action and its necessity to address potential risks to the safety, health, or well-being of the campus community. The Respondent may present relevant information for consideration, including the identification of witnesses.

Following the review of all available information, the University will determine whether the measure will be continued, modified, or lifted. The interim measure review is limited to assessing the appropriateness of the measure and does not constitute a determination of responsibility for alleged violations of the Student Code of Conduct.

The outcome will be communicated in writing to the Respondent and, where applicable, the Complainant within fourteen (14) business days.

Notices

The University will provide notice to students through the student’s University-issued email address and may also use other electronic means, including text notification, using the contact information on record. 

The University may also send notice to a student’s last known mailing address when appropriate. The University may use one or more methods of notice as appropriate to the circumstances.

Electronic notice is considered delivered upon transmission. Notice sent by mail, when used, is considered delivered two (2) business days after the date of mailing. Hand-delivered notices are considered delivered on the date of delivery.

Students are responsible for maintaining current contact information with the University, including electronic and mailing addresses. Address changes must be made through the Office of the Registrar. Failure to update contact information, monitor University email, or receive mailed correspondence does not invalidate the delivery of notice.

The University will make reasonable, good-faith efforts to ensure that notice is provided in a timely and effective manner consistent with the circumstances.

Who May Appeal 

The Respondent and/or Complainant may appeal a determination made through a formal resolution process, including decisions resulting from a Disciplinary Conference or Hearing Board, based on the grounds for appeal outlined in this Code. The party filing an appeal will be identified as the appellant.

Appeals of decisions resulting from a Disciplinary Conference will be reviewed by the Director of Student Advocacy and Accountability or their designee. Appeals of decisions resulting from a Hearing Board will be reviewed by the Vice President for Student Affairs or their designee, unless otherwise specified in this Code.

Matters resolved through a signed Disciplinary Administrative Agreement are not eligible for appeal by the Respondent, as the Respondent voluntarily waives the right to appeal by agreeing. The Complainant retains the right to appeal, where applicable, in accordance with this Code.

A Respondent who does not participate in the disciplinary process retains the right to appeal, as outlined in this Code.

Failure to submit an appeal or comply with the appeal procedures may result in the original decision being final and conclusive. Appeals must be submitted by completing and submitting a conduct appeal through the “Conduct Appeal” portal.

Appeals may be denied if they:

• Do not meet the criteria outlined in the Grounds for Appeal section;
• Are not submitted within the specified time frame; or
• Include multiple or conflicting submissions from the appellant.

In cases involving academic misconduct, an appeal of a student conduct decision under this Code is separate and distinct from an academic or grade grievance. See the Academic Integrity Policy for additional information.

Grounds for Appeal 

An appeal is not a rehearing of the case. The purpose of an appeal is to review the record of the original proceeding to determine whether a procedural or substantive error occurred that materially affected the outcome.

Except as required to evaluate new information, the appeal will be limited to a review of the written appeal submitted by the appellant and the existing record of the case. Appeals are not intended to re-examine factual determinations or reweigh evidence. The appellate authority shall give deference to the original decision-maker’s findings of fact and credibility determinations.

An appeal may be submitted only on one or more of the following grounds:

1. Procedural Error

• • Whether the disciplinary process was conducted fairly, without bias, and in substantial conformity with the procedures outlined in this Code, and whether any deviation from those procedures materially affected the outcome of the case.

2. New or Previously Unavailable Information

• • Whether new information exists that was not reasonably available at the time of the Disciplinary Conference or Hearing, and that could have materially affected the outcome. The appellant must demonstrate that the information was not known and could not have been known through reasonable diligence at the time of the original proceeding.

3. Disproportionate Sanction

• • Whether the sanction(s) imposed were disproportionate to the severity and nature of the violation. The appellant must provide a written explanation and supporting documentation demonstrating that the sanction(s) were excessive or not appropriate for the violation(s) for which responsibility was determined.

4. Denial of Due Process

• • Whether the Respondent was denied fundamental due process rights, including the opportunity to be heard, to present relevant information, or to access the process as outlined in this Code, and whether such denial materially affected the outcome.

Appeals that do not clearly articulate one or more of the above grounds, or that merely express disagreement with the outcome, may be denied without further review.

Time for Filing an Appeal  

Appeals must be submitted within fourteen (14) business days from the date of the written outcome letter. The date of the outcome letter is considered the official notification date for purposes of calculating the appeal deadline.

Appeals of decisions resulting from a Disciplinary Conference must be submitted to the Office of Student Advocacy and Accountability (OSAA) within this timeframe. Appeals of decisions resulting from a Hearing Board must be submitted to the Vice President for Student Affairs or their designee within the same timeframe, unless otherwise specified in this Code.

Failure to submit an appeal within the designated timeframe may result in the original decision becoming final and conclusive, unless an extension is granted for good cause, as determined by the appropriate appellate authority.

Appeals to the University President or their designee must be submitted within fourteen (14) business days of the decision issued by the Vice President for Student Affairs or their designee.

Appeals to the Board of Supervisors for the University of Louisiana System must be submitted within thirty (30) calendar days of the decision issued by the University President or their designee, in accordance with University of Louisiana System procedures.

Status During Appeal 

Unless otherwise required by applicable law, disciplinary sanctions imposed under this Code shall not become effective until the later of:

• The expiration of the applicable appeal period without an appeal being filed; or
• The completion of all institutional appeals and issuance of a final appellate decision.

The filing of an appeal does not automatically modify or terminate any interim measures or other non-disciplinary administrative actions previously imposed. Interim measures and other non-disciplinary administrative actions remain in effect unless modified or removed through the applicable review process or by an authorized University official.

Nothing in this section limits the University’s authority to implement or continue reasonable interim measures necessary to protect the health, safety, or well-being of the University community.

Appeal Response 

The University will make reasonable, good-faith efforts to issue a written decision on an appeal in a timely manner. The timeframe for response may vary depending on the complexity of the case, the volume of information submitted, and the level of review.

The appropriate appellate authority, whether the Director of Student Advocacy and Accountability or their designee, the Vice President for Student Affairs or their designee, or the University President or their designee, will review the appeal in accordance with the Grounds for Appeal outlined in this Code. The appellate authority may:

• Request additional information or clarification from the appellant or other parties.
• Review the existing record and any submitted materials; and
• Take action consistent with the scope of review outlined in this Code.

Both the Respondent and the Complainant will be notified simultaneously in writing of the outcome of the appeal.

The timeframe for issuing a decision may be extended at the discretion of the appellate authority when necessary to ensure a thorough and fair review.

Upheld Appeals 

If an appeal is upheld, in whole or in part, the appropriate appellate authority, whether the Director of Student Advocacy and Accountability or their designee, the Vice President for Student Affairs or their designee, or the University President or their designee, may take one or more of the following actions:

• Affirm the original decision but modify the sanction(s);
• Reduce, increase, or otherwise modify the sanction(s);
• Remand the case for further review or additional proceedings;
• Order a new Disciplinary Conference or Hearing; or
• Dismiss the finding of responsibility if warranted by the grounds for appeal.

Any action taken will be based on the Grounds for Appeal and the scope of review outlined in this Code. The decision of the appellate authority will be communicated in writing to both the Respondent and the Complainant.

Appeal to the Office of Student Advocacy and Accountability

Appeals of decisions resulting from a Disciplinary Conference will be reviewed by the Office of Student Advocacy and Accountability (OSAA). The appeal will be reviewed by the Director of Student Advocacy and Accountability or their designee.

This level of appeal applies to cases resolved through a Disciplinary Conference, including determinations made when:

• The Respondent does not accept responsibility, and a decision is issued; or
• The Respondent fails to participate in the Disciplinary Conference, and a determination is made based on the available information.

Appeals of Disciplinary Administrative Agreements are not permitted for the Respondent, as the Respondent voluntarily waives the right to appeal by agreeing. The Complainant retains the right to appeal, where applicable, in accordance with this Code.

The scope of review at this level is limited to the Grounds for Appeal outlined in this Code. The Director or designee may take one of the following actions:

• Uphold the original decision and/or sanction(s);
• Modify the sanction(s);
• Remand the case for further review or additional proceedings;
• Refer the matter to a Hearing Board when the nature of the appeal, the severity of the sanction, or the complexity of the case warrants a more formal resolution process; or
• Dismiss the finding if warranted by the grounds for appeal.

In cases referred to a Hearing Board, the matter will be resolved through a new hearing in accordance with the procedures outlined in this Code.

The decision of the Office of Student Advocacy and Accountability will be communicated in writing to both the Respondent and the Complainant. This decision may constitute the final decision for cases involving less severe sanctions, or it may be subject to further appeal as outlined in this Code.

Appeal to the Vice President for Student Affairs

A student or student organization may appeal a decision to the Vice President for Student Affairs or their designee when resulting from a Hearing Board.

Appeals to the Vice President for Student Affairs must be submitted in accordance with the Time for Filing an Appeal section of this Code and must be based on one or more of the Grounds for Appeal.

The Vice President for Student Affairs or their designee will review the appeal in accordance with the scope of review outlined in this Code. The review may include an evaluation of the record, the written appeal, and any supporting documentation submitted by the appellant.

For cases involving less severe sanctions, the decision of the Vice President for Student Affairs or their designee may constitute the University’s final decision.

For cases involving more severe sanctions, including suspension of one academic year or greater, the decision may be subject to further appeal to the University President or their designee, as outlined in this Code.

Appeal to the University President 

A student or student organization may appeal the decision of the Vice President for Student Affairs or their designee to the University President or their designee when the outcome involves a sanction of suspension from the University for one academic year or greater, expulsion, or removal of recognition of a student organization.

Appeals to the University President must be submitted in accordance with the Time for Filing an Appeal section of this Code and must be based on one or more of the Grounds for Appeal.

The University President or their designee will review the appeal in accordance with the scope of review outlined in this Code. The review may include an evaluation of the record, the written appeal, and any supporting documentation submitted by the appellant.

For cases meeting the threshold outlined above, the decision of the University President or their designee constitutes the final decision of the University, subject only to appeal to the Board of Supervisors for the University of Louisiana System, as outlined in this Code.

For cases involving less severe sanctions, the decision of the Vice President for Student Affairs or their designee shall constitute the University’s final decision.

Appeal to the University of Louisiana Board of Supervisors 

A student may appeal the decision of the University President to the Board of Supervisors for the University of Louisiana System if the sanction is one of suspension from the University for one academic year or if the sanction is of greater severity. For appeals regarding less severe sanctions, the final appeal shall be at the University level. If the student chooses to appeal to the Board of Supervisors after all administrative procedures have been exhausted at the University level, the appeal must be submitted to the President of the University of Louisiana System, who will refer it to the Board of Supervisors for the University of Louisiana System. The appeal must be made within thirty (30) calendar days of the University’s decision. The Board’s review is limited to determining whether the established and appropriate University-level procedures are complied with. The student shall be notified of the Board’s decision through electronic means or written correspondence. 

  

 

It is the student’s responsibility to complete sanctions within the required time. Unless otherwise required by applicable law, sanctions become effective upon expiration of the applicable appeal period if no appeal is filed, or upon completion of all institutional appeals. Interim measures and other non-disciplinary administrative actions may remain effective as provided elsewhere in this Code. A student organization may be held responsible for the actions of its members or guests when such behavior occurs in connection with the organization’s activities or when the organization knew or should have known of the conduct.

A student may upload and submit all completed sanction documentation to the “Sanction Submission” portal on the Office of Student Advocacy and Accountability’s (OSAA) website. 

Failure to complete sanctions may result in an official “hold” on a student’s conduct records and/or further charges. In the event of non-compliance with an order of suspension or dismissal, University Police will ensure enforcement.

When a Respondent is found responsible for a violation of the Student Code of Conduct, sanctions will be determined and imposed by the Adjudicator in accordance with this Code. The Hearing Board’s role is limited to determining responsibility and does not include assigning or recommending sanctions.

Factors that Influence the Degree and Nature of the Sanctions 

Sanctions will be imposed on respondents found to have violated any or all of their charges. While some violations have typical outcomes, the Student Code of Conduct seeks to preserve flexibility in the assignment of sanctions so that each respondent is afforded appropriate and just treatment. All sanctions will consider the institution’s goal of providing an effective learning environment for all members and seek to repair the harm that the incident may have caused.

Factors that may influence the degree and nature of the sanctions include, but are not limited to:

• The nature, severity, and circumstances of the violation.
• Whether the conduct was intentional, reckless, or accidental.
• The impact of the conduct on the individuals directly involved.
• The broader effect or implications of the conduct on the university community.
• The respondent’s prior misconduct, including any relevant disciplinary history at the university or elsewhere, as well as any known criminal convictions.
• The need to maintain a safe, respectful, and inclusive environment conducive to learning and personal development.
• The necessity of specific actions to eliminate prohibited conduct, prevent its recurrence, and remedy its effects on the community.
• The potential for rehabilitation, education, or behavior change through the sanction imposed.
• The consistency of the sanction with institutional policies and precedent.
• Any mitigating, aggravating, or compelling circumstances relevant to reaching a fair and appropriate resolution.

Any student found responsible for aggressive behavior may be subject to sanctions up to and including suspension or expulsion, depending on the severity and circumstances of the conduct. The University has jurisdiction over all behavioral infractions that occur in university facilities or on university property. University charges and criminal charges are independent.

Educational and Disciplinary Sanctions 

Sanctions are intended to be educational, developmental, and, where appropriate, restorative in nature. In determining appropriate sanctions, the University seeks to balance accountability with opportunities for learning and personal growth while prioritizing the safety, well-being, and integrity of the University community.

The following sanctions, individually or in combination, may be imposed upon any student or Recognized Student Organization found responsible for violating the Student Code of Conduct. Sanctions are selected based on the nature and severity of the violation, the circumstances of the incident, and other relevant factors. The University reserves the discretion to impose sanctions that are appropriate to the circumstances, including educational or administrative measures not specifically listed herein, provided they are consistent with the purpose of this Code.

Failure to comply with assigned sanctions or to respond to a University directive or summons may result in additional action, including referral to a Hearing Board, the imposition of additional sanctions, or the placement of a hold on a student’s account or records that may restrict registration or other University privileges.

The sanctions described below are not listed in order of severity and are not intended to be exhaustive. 

• Conduct Admonition: The student or student organization is given written notice that their conduct violates university policies, rules, or regulations. Future violations of the code may result in additional sanctions. 
• Warning: A written reprimand for violation of specified regulations. A warning is for a designated period and includes the probability of more severe sanctions if the student is found to be violating any institutional regulation(s) during the warning period. 
• Fines and Other Fees: A fine assessed by the University for a finding of responsibility or a fine paid by the student/student organization for participation in an online course or workshop as part of a sanction. Use of Tobacco Products or E-cigarettes on Campus (after being issued a warning): $50.00 or time of monitored community service at the University. (see Tobacco Free Campus). 
• Campus/Community Service: A student may be required to provide services on the campus/off campus, without pay, for a specific period, as a result of violating the Code of Student Conduct. 
• Restitution: The student or student organization is required to replace (at replacement cost) or restore damaged, stolen, or misappropriated University property. In cases involving damage, theft, or misappropriation of another individual’s property, a student may be required to demonstrate proof of restitution. 
• Educational Project, Workshop, or Course: This may include the assignment of a research paper, participation (cost, if any, will be borne by the student) in an online educational program relevant to the issue, or other assignment or workshop relevant to the violation(s) of the Student Code of Conduct. 
• Loss of Privileges: The student or student organization will incur the loss of one or more privileges, such as, but not limited to, on-campus employment, representing the University in any official function or leadership position (e.g., athletics, student leadership position, cheerleader, membership in any registered student organization or holding of an elected office in any registered student organization); entering or being in specific locations (e.g., a residence hall or other facility); and/or engaging in specified activities on campus. 
• Organization Loss of Privileges (limited): The student organization loses all campus privileges and must cease all social and community activities for a specific time and/or until conditions are met. Business operations, such as regularly scheduled meetings, may continue. If it is determined that the organization is operating underground regarding social activities, the organization will be subject to full disciplinary suspension.
• Mental Health Counseling/Evaluation: A student may be required to participate in a mental health assessment and/or counseling with a licensed mental health professional when such action is reasonably related to the behavior at issue and necessary to support the student’s well-being or ability to engage in the University community safely. When appropriate, the University may require documentation confirming completion of the assessment and participation in recommended services, limited to information reasonably necessary to verify compliance. This requirement is intended to be supportive, not punitive. The University will not require a blanket waiver of confidentiality.
• Psychological Evaluation: A student may be required to complete a psychological evaluation conducted by a licensed mental health professional when reasonably necessary to assess the student’s ability to safely remain in or return to the University environment following behavior that raises significant health or safety concerns. The University may require documentation confirming completion of the evaluation and any recommendations relevant to the student’s continued participation in the University community, limited to information reasonably necessary to assess safety. This requirement will be implemented in a manner consistent with applicable law and University policy. The University will not require a blanket waiver of confidentiality.
• Substance Abuse Counseling/Treatment: A student may be required to participate in a substance abuse assessment, education program, and/or treatment with a qualified provider when such action is reasonably related to a violation involving the use, possession, or distribution of alcohol or controlled substances. When appropriate, the University may require documentation confirming completion of the assessment and participation in recommended services, limited to information reasonably necessary to verify compliance. This requirement is intended to support the student’s well-being and ability to engage safely in the University community and is not punitive in nature. Failure to comply may result in additional action under the Student Code of Conduct or other appropriate University processes. The University will not require a blanket waiver of confidentiality.
• No Contact Order: Prohibits named students from contacting, emailing, telephoning, or otherwise interacting with one another when there is reason to believe that a violation of University policy may have occurred. A No Contact Order may be issued to one or all parties involved. This restriction does not prohibit students from attending classes or participating in campus activities, even if they are enrolled in the same courses. It may require adjustments, such as relocation within the housing or restrictions in certain areas. Violating the terms of a No Contact Order may result in additional disciplinary action, regardless of the outcome of the underlying matter.
• Parental Notification: If a registered student under the age of 21 is involved in a university policy violation and/or violation of Louisiana state law for public intoxication, the possession, consumption, or distribution of alcohol or illicit drugs, the student’s parent(s) or guardian(s) may be notified in writing. If a registered student is transported to an emergency medical treatment facility for drug use or alcohol intoxication. In that case, the student’s parents, guardians, or other appropriate parties may be notified by Student Affairs or other university administrators if necessary to protect the student’s safety or that of other individuals. 
• Discretionary Sanctions: Additional or alternative sanctions may be assigned based on the nature of the violation and the specific circumstances of the case.
• Disciplinary Probation: Final warning status and a written reprimand for violating specified regulations. University Disciplinary Probation removes a student from good disciplinary standing for a designated time, placing the student on final warning status. If the student is found to violate any institutional regulation(s), particularly during the probationary period, separation from the institution may occur. 
• Permanent Probation: A student on permanent probation for the remaining and future periods of enrollment in the university. Violations during this period may result in further disciplinary action, up to and including separation from the University.
• Residence Hall Warning: Note that the student’s behavior did not comply with the University Housing policy. Residence Hall Warning removes a student from good disciplinary standing in the residence halls for a designated period and places the student in warning status. If the student is found to violate any institutional regulation(s), particularly during the warning period, further disciplinary action may occur. 
• Residence Hall Probation: Final warning status and a written reprimand for violating specified regulations. Residence Hall Probation removes a student from good disciplinary standing within the residence halls for a designated time and places the student on final warning status. If the student is found to violate any institutional regulation(s), particularly during the probationary period, separation from the residence halls may occur. 
• Residence Hall Suspension: Separation of the student from the residence halls for a definite time, after which the student is eligible to return. Conditions for readmission may be specified. Suspended students are restricted from visiting or entering any residential facility operated by the university during the period of separation. Students should be aware that they may forfeit their residence hall deposits and fees, subject to any refund policies, when separated from the residence halls. Students should direct all inquiries to the Office of University Housing. 
• Residence Hall Expulsion:  Permanent separation of the student from the residence halls. Expelled students are restricted from visiting or entering any residential facility operated by the university during expulsion. 
• Disciplinary Suspension: Disciplinary Suspension is the involuntary separation of a student from the University for a specified period, after which the student may be eligible to return, provided no additional serious misconduct has occurred. Upon return, the student may be placed on disciplinary probation for a designated period. During the period of suspension, the student is prohibited from accessing University Premises or participating in University Activities without prior written authorization from the Office of Student Advocacy and Accountability. A hold may be placed on the student’s account and/or records for the duration of the suspension. Students are responsible for withdrawing from classes and for any associated financial obligations. A notation will be placed on the student’s academic transcript consistent with University policy. Written notice of the suspension, including the effective dates and any conditions for return, will be provided in accordance with the Notices section of this Code. The student may appeal the decision in accordance with the Appeals procedures outlined in this Code.
• Disciplinary Dismissal: Disciplinary Dismissal is the involuntary separation of a student from the University for a specified period of time without a guarantee of readmission. A dismissed student must apply for readmission and demonstrate that the conditions for return, as established by the Office of Student Advocacy and Accountability, have been satisfied. The University reserves the right to deny readmission based on the student’s failure to meet those conditions or any additional conduct that raises concern for the safety or integrity of the University community. During the period of dismissal, the student is prohibited from accessing University Premises or participating in University Activities without prior written authorization from the Office of Student Advocacy and Accountability. A hold may be placed on the student’s account and/or records for the duration of the dismissal. Students are responsible for withdrawing from classes and for any associated financial obligations. A notation will be placed on the student’s academic transcript consistent with University policy. Written notice of the dismissal, including any conditions for potential return, will be provided in accordance with the Notices section of this Code. The student may appeal the decision in accordance with the Appeals procedures outlined in this Code.
• Disciplinary Expulsion: Disciplinary Expulsion is the permanent separation of a student from the University. An expelled student is prohibited from accessing University Premises or participating in University Activities without prior written authorization from the Office of Student Advocacy and Accountability. A hold may be placed on the student’s account and/or records as appropriate. A permanent notation will be placed on the student’s academic transcript consistent with University policy. Written notice of the expulsion will be provided in accordance with the Notices section of this Code. The student may appeal the decision in accordance with the Appeals procedures outlined in this Code.
• Withholding Degree: The University may withhold awarding a degree otherwise earned until the completion of the process outlined in this Student Conduct Code, including the completion of all sanctions imposed, if any. 
• Hold: A hold may be placed on a student’s university account and/or transcript when a sanction of voluntary withdrawal, temporary suspension, suspension, or expulsion from the university is imposed by the Office of Student Advocacy and Accountability, or if the student has a disciplinary action pending. 
• Ban: The student may be officially restricted from certain university premises or university-related activities. (See Campus Trespass/Ban Policy). 
• Recommendation for Charter Revocation: An official request to a national office to revoke the local chapter’s charter. 
• Deactivation: means losing privileges, including university recognition, either permanently or for a specific time. 

Disciplinary Holds  

A hold may be placed on a student’s account or records for failure to complete sanctions or comply with University directives. Holds will be removed upon satisfactory completion of required actions.

Transcript Notations 

In severe cases of misconduct, a student may be suspended or expelled. System universities shall note such on the student’s academic transcript as follows:

• “Student is ineligible to enroll.” This will be noted when a student is permanently dismissed/expelled from the university for disciplinary reasons. 
• “Student is eligible to return (semester)(year).” This will be noted on a transcript when a student is suspended for disciplinary reasons for a specified time, and indicates which semester the student will be eligible to return. 
• “Intra-institutional communication required by Louisiana statute.” For any student who is the subject of a sexual misconduct incident report, the university may place a hold on the student’s official transcript and/or place this notation on the student’s official transcript. 

Notation of disciplinary action on academic transcripts may or may not affect eligibility to enroll at other higher education institutions.

Section 1. Purpose and Nature of Administrative Safety Withdrawal

Southeastern Louisiana University is committed to maintaining a safe learning environment while supporting student well-being. Administrative Safety Withdrawal is a non-disciplinary administrative action that may be taken when a student’s behavior poses a significant risk of substantial harm to the health or safety of the student or others, or results in substantial disruption to university operations, and such risk cannot be adequately mitigated through reasonable accommodations, supportive measures, or less restrictive interventions. Administrative Safety Withdrawal:

• It is not a finding of responsibility under the Student Code of Conduct;
• Is not punitive in nature; and
• Shall not be recorded as a disciplinary sanction.

Section 2. Standard for Administrative Safety Withdrawal

A student may be administratively withdrawn when, based on an individualized assessment and objective evidence, the university determines that:

1. The student poses a significant risk of substantial harm to their own health or safety or to the health or safety of others; or
2. The student’s behavior results in substantial disruption to the educational environment or university operations; and

1. The identified risk or disruption cannot be sufficiently mitigated through reasonable accommodations, supportive measures, or graduated administrative interventions.

The individualized assessment shall consider:

• The nature, duration, and severity of the risk;
• The likelihood that harm will occur.
• The imminence of potential harm;
• The effectiveness of supportive measures previously implemented or available.

Administrative Safety Withdrawal shall not be based solely on:

• A student’s disability, diagnosis, or psychological history;
• The fact that a student has sought counseling or medical treatment;
• A student’s refusal to engage in voluntary counseling services;
• Generalized fear or speculation.

For purposes of this Article, “substantial disruption” means significant interference with university operations, housing safety, or the educational environment that exceeds minor inconvenience and materially interferes with the ability of the University or its community members to function safely or effectively.

Because Administrative Safety Withdrawal is preventative and administrative in nature, the determination is not a finding of responsibility. It is based on an individualized assessment of objective evidence and the administrative record. The decision shall be based on the individualized assessment and documented record described in this Article.

Section 3. Graduated Administrative Measures and Multidisciplinary Review

Before implementing Administrative Safety Withdrawal, the university shall consider whether less restrictive measures are sufficient to mitigate the identified risk, unless circumstances require immediate action to protect health or safety. Graduated administrative measures may include, but are not limited to:

• Safety planning agreements;
• Behavioral expectations agreements;
• Increased supportive measures or coordinated check-ins;
• Academic adjustments or course modality changes where appropriate;
• Restrictions from specific facilities, activities, or campus areas;
• Removal from university housing;
• Temporary leave of absence;
• Conditional continued enrollment is subject to defined safety-related requirements.

When appropriate and feasible, the university may convene a multidisciplinary support meeting involving relevant university personnel and the student. The purpose of such a meeting is to:

• Review documented concerns;
• Assess the severity and persistence of the identified risk;
• Identify supportive measures and reasonable accommodations;
• Determine whether risk can be sufficiently mitigated within the university environment.

A multidisciplinary meeting is a supportive intervention and does not constitute a disciplinary proceeding or guarantee continued enrollment. The university is not required to convene such a meeting when immediate administrative action is necessary to protect health or safety. Documentation of graduated measures considered shall be maintained in the administrative record.

Section 4. Behavioral Intervention Team (BIT) Review

Concerns may be referred to and reviewed by the University’s Behavioral Intervention Team (BIT).

The BIT may:

• Review available information;
• Identify patterns of behavior, including repeated emergency interventions;
• Recommend supportive measures or accommodations;
• Evaluate whether mitigation efforts have been effective;
• Provide advisory recommendations to the Assistant Vice President and Dean of Students.

BIT recommendations are advisory and do not constitute a final decision.

Section 5. Interim Administrative Action

If a student’s behavior presents an immediate threat to health or safety, the university may implement interim administrative measures, including temporary removal from campus or university housing, pending further review. Interim action:

• Is precautionary;
• Does not constitute a final determination; and
• Shall be followed by notice and an opportunity to respond as soon as reasonably practicable, consistent with the safety of the campus community.

Section 6. Administrative Review and Determination

The Assistant Vice President and Dean of Students (AVP/DOS) shall coordinate the Administrative Safety Withdrawal review process. The AVP/DOS may:

• Gather relevant information;
• Facilitate BIT review;
• Conduct meetings with the student;
• Document supportive measures and graduated interventions; and/or
• Prepare a recommendation for the Vice President for Student Affairs.

Before a final determination is made, the student shall receive:

1. Written notice describing the concerns and potential action;
2. An opportunity to meet with the AVP/DOS or designee;
3. An opportunity to submit relevant information for consideration.

The student shall be provided a reasonable opportunity to respond before a final determination is issued, absent emergency circumstances requiring immediate action to protect health or safety. This process is administrative in nature and does not constitute a disciplinary proceeding under the Student Code of Conduct.

The Vice President for Student Affairs (VPSA), in consultation with the Provost or designee, shall make the final determination after reviewing the administrative record and any recommendation from the AVP/DOS.

The determination shall be based on an individualized assessment of objective evidence and shall address:

• Whether the student poses a significant risk of substantial harm or causes substantial disruption;
• Whether graduated administrative measures were considered;
• Whether such measures sufficiently mitigate the identified risk.

The determination shall distinguish between behavior that is inherently dangerous and behavior that reflects a medical condition that may be reasonably accommodated within the university environment.

If Administrative Safety Withdrawal is imposed, the VPSA shall issue a written decision that includes:

• The basis for the determination;
• A summary of measures considered;
• The effective date of withdrawal;
• Conditions for return, if applicable;
• Information regarding appeal rights.

Section 7. Appeal

A student may appeal an Administrative Safety Withdrawal decision to the University President within fourteen (14) business days of receipt of the written decision.

Appeal grounds are limited to:

1. Material procedural error;
2. New information not reasonably available at the time of the determination;
3. The decision was arbitrary or capricious.

The President’s or designee’s decision is final. Submitting an appeal does not automatically suspend the withdrawal. The withdrawal will remain in effect unless the University explicitly approves a temporary delay of the action.

Section 8. Conditions for Return

When an Administrative Safety Withdrawal is imposed, the written decision shall specify any conditions for re-enrollment. Conditions for return must be reasonably related to the identified risk and may include documentation from a qualified healthcare provider addressing the student’s ability to return safely.

Any requested documentation shall be limited to information reasonably necessary to assess whether the identified safety concerns have been sufficiently mitigated. The university shall not require a blanket waiver of confidentiality.

The VPSA, in consultation with appropriate university officials, including the Provost or designee, shall determine whether conditions for return have been satisfied.

Section 9. Relationship to Disability Services

Students may seek reasonable accommodations through the university’s disability services office at any time. Administrative Safety Withdrawal decisions shall reflect consideration of reasonable accommodations and shall not be based solely on disability status.

Questions regarding the interpretation of the Student Code of Conduct will be referred to the Vice President for Student Affairs or designee, whose determination is final. The University reserves the right to revise the Student Code of Conduct at any time. Revisions will be effective as of the date published. They will be communicated to the University community through appropriate means, including but not limited to campus-wide communications such as Campus Take Note and publication on the Office of Student Advocacy and Accountability website.

The University reserves the discretion to interpret and apply this Code in a manner that is reasonable, consistent, and aligned with its educational mission and applicable law. Minor deviations from procedures that do not materially prejudice the rights of a party or affect the outcome will not invalidate the process.

The Student Code of Conduct will be reviewed periodically under the direction of the Vice President for Student Affairs or designee to ensure alignment with applicable law, University policy, and best practices.

The most current version of the Student Code of Conduct is available on the Office of Student Advocacy and Accountability website, and students are responsible for accessing and familiarizing themselves with it.