Frequently Asked Questions
Must goods or services be bid if a budget unit, faculty or staff member receives funding through an operating, revenue, restricted, or plant account?
Do I have the authority to make a purchase?
Do I have the authority to contract for Personal, Professional, Consulting and Social Services?
What documentation is required to make a purchase?
Will the justification from a previous sole source purchase suffice for the next request/order?
Can purchases be made through the University Bookstore (Follett College Store)?
Can a budget unit, faculty or staff member solicits telephone or fax bids for purchases over $5,000?
Who determines the need for a product or service?
Can a bid be accepted after the bid opening date and time?
How often is the State Contract information on the Internet updated?
Must a pre-bid conference be advertised?
If a budget unit wants to use the approved legislation allowing the RFP format, what must Southeastern do to get approval to do so?
For services involving labor and material for the construction or renovation of buildings, improvements to the campus or other University properties, or contractor work needed for instruction or research, is there a procedure for requesting this work?
How should we address a vendor who is not honoring specified delivery date?
How do I find items on State Contract?
What is the proper procedure for processing requests for subscriptions provided on CD-ROM (i.e. Westlaw)?
What types of data processing services are considered "support services?"
Is the installation of computer hardware purchased from State Contract included in the purchase price? If not, is it acceptable to use the contract vendor to install the equipment?
How do I process requests for software installation and training when the training will be conducted on site at the agency and vendor travel charges are involved?
When is it advisable to have a signed agreement for software licenses and software or hardware maintenance or support?